General Information

Government Type

Municipality

Entity

Washington Terrace

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

Notice of Solicitation of a Water and Sewerline Warranty Program

Notice Tags

Other

Notice Type(s)

Notice

Event Start Date & Time

October 10, 2019 05:00 PM

Event End Date & Time

October 24, 2019 02:00 PM

Description/Agenda

NOTICE OF SOLICITATION FOR A WATER AND SEWER LINE WARRANTY PROGRAM REQUEST FOR SERVICE PROVIDER OR SPONSORSHIP QUALIFICATIONS Water and Sewer Line Service Warranty Program Introduction The City of Washington Terrace is requesting a statement of interest and qualifications for developing an Association with the City of Washington Terrace to develop a Water and Sewer Line Service Warranty Program. Request for Qualifications (RFQ) Available October 10, 2019 Statements Due October 24, 2019 (NLT 2:00 p.m.) Respondents or their agents are instructed not to contact select, City employees, the City Council, or externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFQ to the date of execution of the Agreement resulting from this solicitation. The City, in its sole discretion, may disqualify Respondents in violation of this paragraph. The City of Washington Terrace reserves the right to accept or reject any and all responses or to accept or reject any response in part, and to waive any informality or irregularity in responses received if it is determined by the City that the best interest of the public and the City will be served by do doing so. The statement of interest and qualifications shall not exceed twenty pages in length. For the statement of interest and qualifications to be considered eight (8) copies must be received no later than 2:00 p.m. on October 24th at Washington Terrace City, 5249 S 400 E Washington Terrace, UT 84405. The proposal will be analyzed after the closing date and preliminary selection will be made within three (3) business days. The firm(s) will be selected on the basis of the following factors: No 'opt-out' programs will be considered. Association Criteria To be considered for this association with the City, a company must submit a proposal addressing, at the minimum, the following criteria and demonstrate that it is a company qualified and capable to achieve the City's goals for this association. The service provider will be responsible for all aspects of the warranty program, including marketing the program to city residents and addressing any inquiries regarding the warranty program or claims process. 1. Marketing Program - Provide implementation details including samples of all marketing materials and communications that will include the City logo and association designation. - Provide information on how your company will market to City's residents; including frequency and method. 2. Qualifications/References Provide the number of years your company has been in business, the total number of employees, size of service staff, information on company officers and all other information pertinent to your company's qualifications for this association opportunity. Provide a minimum of 3 client references for the public sector for which your company has successfully provided similar warranty insurance services. Provide basic financial information of firm to establish financial sustainability. 3. Experience - Describe your relevant warranty product experience for outside water and sewer lines that are all owned by the homeowner. - Provide information on prior experience your company has in providing water and sewer line insurance services to other municipalities via contractual agreement. Provide a copy of three current municipal contracts. 4. Service Provider Questionnaire Please see and complete Attachment A. Submission of Proposals Interested companies should submit their proposal via hard copy, double-sided to the City no later than 2:00 pm on or before October 24, 2019. Proposals that do not sufficiently address all the items 1-4 above will not receive consideration. Please provide a minimum of 8 copies of your proposal in a sealed envelope. On the outside of the envelope include your company name, reference to the 'City of Washington Terrace Warranty Service RFQ' and send to the attention of the following: Tom Hanson City Manager Washington Terrace City 5249 South 400 East Washington Terrace, UT 84405 Proposals may be hand-delivered to Washington Terrace at the same address. Please call 801-395-8282 or email tom@washingtonterracecity.org no later than 2:00 pm on October 24, 2019, to confirm receipt of your documents. PROPOSAL EVALUATION Upon completion of the City's evaluation of the submitted proposals; the City may request a final interview and presentation from one or more companies. The City may reject any or all proposals if your company is not responsive. Furthermore, any ultimate selection is subject to City Manager's Office and council approval. The City will, in its sole discretion, choose the company it determines will best meet the City's objectives for this partnership. The City reserves the right to select an associate based on its review of the submitted proposals, without requiring interviews or presentations. If selected, then the parties will enter into a contract that is subject to City laws and regulations. Contact Questions related to the RFQ may be submitted to: Tom Hanson tom@washingtonterracecity.org

Notice of Special Accommodations (ADA)

NA

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

5249 South 400 East
Washington Terrace,
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Contact Name

No Name

Contact Email

notapplicable@noemailprovided.gov

Contact Phone

NULL

Notice Posting Details

Notice Posted On

October 10, 2019 04:22 PM

Notice Last Edited On

October 10, 2019 04:22 PM

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