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City Council Minutes 7/31/2019

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General Information

Government Type
Municipality
Entity
Oakley
Public Body
Oakley City Council

Notice Information

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Notice Title
City Council Minutes 7/31/2019
Notice Subject(s)
Other
Notice Type(s)
Notice
Event Start Date & Time
July 31, 2019 06:00 PM
Description/Agenda
Oakley City Council Meeting Wednesday, July 31, 2019 6:00 PM Oakley City Town Hall, 960 W. Center Street, Oakley UT Attending: Mayor Wade Woolstenhulme, Councilmembers Joe Frazier, Lorrie Hoggan, Steve Wilmoth, Craig Rydalch, and Tom Smart City Staff: Amy Rydalch, City Planner, Abigail Morrison, City Recorder, Chad Kramer, Public Works Director Others Atttending: Kent Leavitt, Robert Branca Call to Order and Roll Call Preliminary Items A. Welcome and Introductions B. Pledge of Allegiance & Prayer C. Approval of Minutes - postponed until August 14, 2019 D. Report and Approval of Bills Paid a. Mayor Woolstenhulme said there was a last minute check that was used for the indoor arena. The South Summit Rodeo team made a contribution and Oakley City paid $12,000. Councilmembers discussed the fees for the Indoor Arena and Councilmembers Rydalch and Wilmoth indicated they are working on a fee schedule. Councilmember Smart made a motion to approve the bills. Councilmember Hoggan seconded. Motion passed (5:0). New Business: Proposal for Fire Hydrants: Amy Rydalch, City Planner, discussed a piece of property where two homes are currently under construction. The property was subdivided in 1998 and building permits were applied for in April and May of 2018. During the subdivision process in 1998 there was no discussion concerning fire code. The applicants came in, received their permit, and were issued permits without being informed about a fire code requirements. They are currently hooked onto city water with a 1' line. Chad Kramer, Public Works Director, and the fire marshal have since met with the applicants and informed them that the property does not meet current fire code requirements. The property applicants met with Mayor Woolstenhulme, Chad Kramer, the fire marshal, and Ms. Rydalch to discuss the matter. City officials would like all new buildings in Oakley to follow fire codes and standards. The applicants stated that they were not informed and therefore feel that they should not have to bear the full cost. In order to meet code, two fire hydrants would need to be constructed at a cost of approximately $40,000. Mayor Woolstenhulme stated that in the meeting with Mr. Branca, Mr. Branca stated that the city is liable because they gave inaccurate information. Ms. Rydalch acknowledged that this was sometimes an issue in the past and that the Brancas likely were not given the full information they needed. Ms. Rydalch also stated that there is a new process in place for issuing building permits to ensure this will not happen in the future. Councilmember Hoggan asked if the residents/builders have access to the original plat and the fire marshal's sign off. Mayor Woolstenhulme stated that if a person were to apply for a permit today, they would receive a piece of paper with the full requirements. Mr. Branca stated that there was a checkmark on the paperwork he was issued, but the language was ambiguous regarding requirements. Councilmember Rydalch expressed concern with the precedent that would be set if the city waived requirements for the Branca's to install the required fire hydrants. Ms. Rydalch, city planner, pulled up the plat map where it showed that Del Ray Hatch, as fire marshal, signed off in 1998. The plat did state that for future building they would need a larger water line. Mr. Branca stated that regardless of that document, the city still issued a building permit. There was discussion about how and when people are informed and how to enforce future requirements. It was noted by the council that there were discrepancies in the documents. Councilmember Wilmoth asked Mr. Branca if he had every asked specifically what he needed to do to satisfy fire code requirements. Mr. Branca stated that he did not. Councilmember Wilmoth made a motion to table the issue until the next city council meeting. Councilmember Hoggan seconded. Motion passed (5:0). Kent Leavitt Kent Leavitt asked when a decision will be made regarding his land. Mr. Leavitt stated that he owns 6.5 acres on the south side of the river. Gene Anderson owns neighboring land. The Leavitts and Mr. Anderson have been in conversation with the Trails Foundation and Summit County Conservancy. Mayor Woolstenhulme clarified that the Conservancy is a separate entity from the Trails Foundation. The Conservancy bought land in Stevens Grove and then resold the land to Oakley. There was discussion that this is similar to what the proposal was to Mr. Leavitt. Councilmember Smart said that the Conservancy already made such a proposal and he explained some of the past terms that were discussed. The Conservancy would like to acquire the lands for conservation and possible trails. Mr. Leavitt stated that he has problems with giving any land west of the river. He stated there are disagreements about fencing and the valuation of the property. The Council and Mr. Leavitt discussed the possible use of his land. Mr. Leavitt stated that he may want to use the land for other purposes in the future. Mayor Woolstenhulme stated that the land was unbuildable, and the conservancy was giving a fair proposal. Mr. Leavitt said that the Conservancy said they would only contribute to the cost and maintenance of the fence, a condition that is unacceptable to Mr. Leavitt. Ms. Rydalch also brought up the Neimann property that abuts the city's property on New Lane and Mr. Leavitt's property. Mr. Neimann is increasing the area of disturbance without any approval. Mayor Woolstenhulme asked Ms. Rydalch to call Aaron Neimann about the issue. The council and Mr. Leavitt discussed the river channel which was formerly diverted by other landowners. Mr. Leavitt stated that there was originally a culvert that was destroyed during the winter. Rental Policy Updates: Noise Ordinance and Security Deposit Increase Mayor Woolstenhulme stated that the city has a problem with people renting city buildings and not cleaning. He stated that the current deposit fee is only $100. Councilmember Rydalch suggested they increase the deposit to $500.00. There was discussion about the possible benefits of raising the fee. Councilmember Rydalch made a motion to increase the deposit to $500 refundable based upon inspection by a city employee. Councilmember Wilmoth seconded. Motion passed (5:0). Councilmember Wilmoth questioned if that amount prices out future customers. Mayor Woolstenhulme stated that they will get the money back. Ms. Rydalch stated that the $500 deposit could also help cut down on customers renting in another person's name. Mayor Woolstenhulme asked Abigail Morrison, City Recorder, to draft a new rental agreement with all cleaning requirements and explanation of all requirements. Councilmember Frazier suggested that all reservations should be moved to an online reservation system. Ms. Morrison stated that she is looking into programs to move all rentals online. Campground Completion and Report from Councilmember Smart Councilmember Smart gave a progress report on the campground and New Lane Trail. There was discussion about who the target audience is for the new campground. Mayor Woolstenhulme stated that he wanted it to be primarily reserved for large family reunions as opposed to individual campers. Ms. Morrison stated that she has allowed people to camp for the last two weeks for $20 a night and told interested parties that a new fee schedule would be established on July 31, 2019. Mayor Woolstenhulme suggested opening registration for family reunions January-March and then allow registration for individuals after that point. Councilmember Smart gave other details about the tables, firepit, numbering system, and pavilion. In whole, Oakley budgeted $50,000 for the pavilion, but the total cost came to $87,045.21. Councilmember Rydalch made a motion to amend the budget for the Oakley Pavilion as presented by Councilmember Smart. Councilmember Frazier seconded the motion. Motion passed (5:0). Councilmembers discussed fees for campground use. Councilmember Wilmoth commented that because the campsites require communal use of tables and the firepit, the price should not be more than $15.00. Councilmember Wilmoth made a motion to charge $10.00 for a tent site and $15.00 for a trailer site. Adjustments to Indoor Arena Councilmember Smart made a motion to amend the budget to include improvements for the indoor arena. Councilmember Hoggan seconded. Motion passed (5:0). Wiberg Maple Ridge Plat Amendment Ms. Rydalch presented information: Wiberg lot 9 abuts open space. They are requesting a lot line adjustment to increase the area of disturbance and move the building pad. They would exchange equal amounts of ground - three acres for three acres. The resulting land lot will look like a large triangular ship. The HOA has already approved of this and neighbors are in favor. The Planning Commision and passed the amendment unanimously. Councilmember Frazier moved that we move the Lot Line Plat Amendment to for the Wiberg land. Councilmember Wilmoth seconded. Motion passed (5:0). Mayor Woolstenhulme thanked everyone for their time and input. Councilmember Hoggan referenced a letter to send to Oakley residents concerning the well damage and repair on July 21, 2019. Meeting adjourned Minutes accepted as to form this 28 day of August, 2019 ________________________________________ _______________________________________ Mayor Wade Woolstenhulme City Recorder Abigail Morrison
Notice of Special Accommodations (ADA)
In compliance with the American with Disabilities Act, Individuals needing special accommodations for this meeting should notify Abigail Morrison at 435-783-5734 or 960 W. Center St. Oakley, Utah 84055, at least 24 hours before this meeting.
Notice of Electronic or Telephone Participation
NA

Meeting Information

Meeting Location
960 W Center Street
Oakley, 84055
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Contact Name
Amy Rydalch
Contact Email
amy@oakleycity.com
Contact Phone
(435)783-5734

Notice Posting Details

Notice Posted On
September 30, 2019 01:58 PM
Notice Last Edited On
September 30, 2019 01:58 PM

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