General Information

Government Type

Special Service District

Entity

Northwestern Special Service District (Washington County, Utah)

Public Body

Administrative Control Board

Notice Information

Add Notice to Calendar

Notice Title

Notice of Meeting

Notice Tags

Fire Protection

Notice Type(s)

Meeting

Event Start Date & Time

July 2, 2019 07:00 PM

Description/Agenda

Notice of Meeting Northwestern Special Service District (Fire Protection) July 2 , 2019 at 7:00 PM Brookside Fire Station 436 E. Wells Fargo Drive, Brookside, Utah 1) Pledge of Allegiance 2) Monthly Accounting Discussion (If necessary) Roger Ogden 3) Consent Agenda Consent Agenda The consent agenda is a means of expediting routine matters that come before the Board for approval. The consent portion of the agenda is approved by one (1) non debatable motion. If any Board M ember wishes to remove an item from the consent agenda, that item becomes the first order on the Regular Agenda. a) Monthly Expenses b) Monthly Financial Report c) Previous month's minutes Regular Agenda Items: 4) Discuss/vote on hardship cases for standby fees 5 ) Discuss 2019 Elections and Vacant Bo ard positi on 6) Discuss vote on Interlocal Agreement between Washington County and the NWSSD 7 ) Discuss Veyo Fire Station Wish List 8 ) S tation Chiefs reports 9 ) Board member comments to include continuing discussion items: 1) revise stand by fees, 2) revise/create impact fee, 3) fire station for Dammeron, 4) Monte Holmes Ranch, 5) County General Plan Conditional Use Permits 1 0 ) Adjourn Items for discussion MUST be placed on this agenda by 2:00 P.M. WEDNESDAY preceding the meeting date by contacting Kathy Tanasz, District Clerk at 435 574 3536 or 435 632 2930. REAS ONABLE ACCOMMODATIONS: The NWSSD will make every effort to provide reasonable accommodations to disabled members of the public to access meetings. Please call (435) 574 3536 or (435) 632 2314 if you have any special needs.

Notice of Special Accommodations (ADA)

The NWSSD will make every effort to provide reasonable accommodations to disabled members of the public to access meetings. Please call 435-574-3536 or 435-632-2314 if you have any special needs.

Notice of Electronic or Telephone Participation

NA

Other Information

NORTHWESTERN SPECIAL SERVICE DISTRICT MINUTES OF MEETING - MAY 7, 2019 BROOKSIDE FIRE STATION - BROOKSIDE, UTAH The meeting was opened at 7:00 PM. Board members present were Steve Haluska, Chairman, Frank Bistolfo, Treasurer, Kathy Tanasz, Clerk, and Kathy Vause, Board Member. Vic Middleton was absent. 1) Pledge of Allegiance - Led by Steve Haluska 2) Monthly Accounting Discussion - An opportunity to discuss any accounting matters Roger may have for the board. Roger did not have anything for the board. 3) Consent Agenda - The consent agenda is a means of expediting routine matters that come before the Board for approval. The consent portion of the agenda is approved by one (1) non-debatable motion. If any Board Member wishes to remove an item from the consent agenda, that item becomes the first order on the Regular Agenda. Steve asked if there were any items to be reviewed. Kathy T. had a concern about item #6, right after the motion verbage. The discussion was about Vic Middleton resigning his board position because he had moved. Vic has not officially resigned yet so a correction to the minutes should read: Vic has moved and the board has 60 days from his date of resignation (when that occurs) to fill his position. Frank Bistolfo made a motion to approve the Consent Agenda, with corrections and Kathy Vause seconded the motion. All Voted Aye. a) Monthly Expenses b) Monthly Financial Report c) Previous Month's Minutes Regular Agenda Items: 4) Discuss/vote on hardship cases for standby fees - No one was present for a hardship case. Steve received a check from the mailman from a resident in Central that mailed his check to the district with the fire department's zip code on it so the mailman gave it to the water board ! It finally made it to Steve. His question is whether the resident should have paid a late fee, which he did on the check we received. Roger said the late fees start on April 1 and the check was dated April 19 so yes it was late. 5) Discuss/vote on possible GRAMA request fees to be paid to Washington County - Steve gave the board an overview on what has recently happened to our past 3 GRAMA requests to the county planning/building department, none of which were granted based on what and/or how they were requested. The county requires the district to pay a fee, if it truly is required of an SSD. Steve wants a list of past permits because of what's been going on in the district. He wants to see what accessory buildings are being built, what their uses are, what functions are going on under special use permits, and what we can expect in the future. He wants the board to be able to develop a history of what's happening and is going to happen in the district. Steve asked the board if it's acceptable for the district to pay a reasonable amount of money for this list to be generated. Kathy T. gave the board an overview of what the county charges. The fees are: certified copies are $4.00 per document, $.50 per page; Photocopies are $.25 per side; Audio recordings are $10.00 per CD and Staff Time is as outlined in Utah Code 63G-2-203. Kathy T. felt perhaps they didn't want to supply the information to us. Frank thought that maybe they didn't even have a list. Kathy T. felt if that were the case they need to generate it because it's their responsibility if they're going to grant conditional use permits. They need to keep track of them and monitor them because they have conditions that need to be met. We want to know the hazzards, if any, so our firefighter's know what they're getting into and are prepared and protected. Steve felt if we couldn't get them to cooperate then perhaps he needs to take it to the County Commissioners or even to the Attorney General's office or the Lt. Governor's office. GRAMA requests are not to be messed around with. Kathy V. also felt the county had the information but perhaps didn't have it organized to where they could give it to us. Steve wanted to add to Kathy's comments. A few weeks ago he received a call from Mike Stiff, who works for Johnson and Tuttell Engineering Company in northern Utah. They've been given a contract to expand the state campgrounds at Gunlock resevoir. They're going to put in 30-40 large RV spaces. They went to the county planning department. They're going to put in a 50,000 gallon water tank up on the hill across from the park and tie into a St. George well to use to fill the tank. They asked what was required for fire flow. Washington County planning commission said they didn't know and to call Steve Haluska. Today Steve got a call from the City of St. George. They're going to put in a water treatment facility below Gunlock Reservoir. These two projects are not in our district. The City of St. George went to Washington County and ask what they needed to do to get the water treatment project going and what was required. They told them to call Steve Haluska. The City of St. George was told they had to coordinate their project with us. Steve went on to explain how the county said they don't have copies of the required fire codes . . . so how can they be required on these projects !! These are some of the reasons we want to pursue the GRAMA requests and why isn't the planning/building department not providing code enforcement and code advisement to the developers in this area. Why are these permits being allowed to go through. We also talked about the development by Brooks Pace in Dammeron Valley. The county knew the water line put in was not for irrigation as stated but was for the development and it was allowed to go through anyway. The district needs to pursue these issues so we can do our job. Frank said it's not our job to do the county's responsibilities. We also talked about the Mountain Man Rendezvous, which had a special use permit but not much in fire protection (drums of water with buckets). We talked about Monte Holmes Ranch, which has one way in, one way out. Kathy V. went to a recent wedding at the Ranch and there were a few hundred people there at a time. If we're asking to go back 10 years or to the MotorCross track, whichever comes first, and say there's 50 conditional use permits in that time frame and they each cost $40, that's $2,000. All we need is just a copy of the permit issued. We can go back later if we need additional supportive documentation. Kathy T. will ask how much it will cost beforehand. We decided to go back in number of permits instead of number of years. The County Commission can grant a waiver of the fees if need be. Frank Bistolfo made a motion to ask for 50 conditional use permits with a cost limit of $750 (providing we have to pay) and Kathy Vause seconded the motion. All Voted Aye. 6) Discuss/vote on amending Policies and Procedures to adopt International Fire Code - This item was on last month's tape that we would continue our discussion and that's why it was put on the agenda. However, we already voted last month to adopt the code so no further discussion or action is necessary. 7) Discuss 2019 Elections - Kathy V. apologized for not getting the election information into her newsletter. The declaration of candidacy period is June 3 - 7. Kathy V. said she had a few people who might be interested in being on the board. Kathy T. published the board position announcement in The Spectrum newspaper. 8) Discuss Veyo Fire Station Wish List - Last month we had a long discussion with Chris about what he'd like to see have done at his station. We can use his input when we're ready to put together a bid list for contractor's when we get ready to put the bid package together. The board will have a work meeting to create a bid list. We will invite Chris as well. Kathy V. will provide lunch. The board set up May 29 @ 1:00 p.m. @ the Brookside Fire Station. 9) Station Chief's Reports - Dan said there was a stroke victim in Brookside that needed to be transported. There was the mess down at the Veyo bridge where a car had gone down the ravine last year and had been left down in the water. Someone reported it as a new accident so they were paged out for that. Dan turned in his State Grant. Steve Brown is still working on his Fire I and II. Steve also did his State Grant. He said he went over the amount by a little bit but probably won't get it anyway. We're up to 20 incidents for the year so we're ahead of last year's pace which was a record. The Central Fire Station is having damage on the driveway so Steve might have to close it off. He's also having problems with flooding. When it rains the water and mud comes down and across the concrete so Steve's going to see if he can get the county to work with them on somehow diverting the runoff. Dan said everyone's red cards should be coming in soon. Steve said the MOU has been signed and is in the mail. 10) Board Member Comments - Kathy V. didn't have anything to report. Kathy T. asked Steve if he had any feedback from Melanie about the county contract with the district for the elections. Steve had pointed out some problems with the contract so the county attorney checked it out, found Steve to be correct so now they're rewriting it to include the corrections. Kathy T. had a note from last year about an item that was tabled to be revisited this month concerning the purchase of a washing machine for the district. Dan said they run about $5,000 plus the cost to hook it up. A discussion was had and it was decided there just wasn't a need so we won't be making that purchase. Frank didn't have any comments. Steve talked about our continuing discussion items under board member comments: 1, 2 & 3) revise stand-by fees, revise/create impact fee and fire station for Sand Cove - no revision for the residential. Steve looked up mil levies versus stand-by fees. If we went to mil levy from stand-by fee as a district we would loose over 50% of our total annual revenue. We may be able to do a dual fee system; mil levy for commercial and stand-by fee for residential with some being based on taxable value. We need more information on how mil levy figures are calculated. Kathy V. wanted to know what the difference is between residential and commercial fees. Kathy V. also said we should start working on each phase, perhaps in separate work meetings because it's complicated. Steve said the Special Service District Association told Steve Zion's Bank has a division that can come in and help us establish these fees. They do it all the time and they know what's in line and what's not in line, how it's done in other areas and here as well. 4) Monte Holmes Ranch - Frank said we need to be consistent and find out what's legal. Frank asked why we don't contact Monte personally and let him know we need more money to cover the cost of fire protection. Let the past go and move on to the future. 5) County General Plan - Conditional Use Permits - there was a discussion on all of the different types of enterprises that are starting to come into our district. We need to find out what works best for our district and revise our fee structures. Roger said it looks like several areas are basing their fees on taxable values. #5 ties into the county and the fire codes and how we're inconsistent on one side of the county versus the other side of the county. There's going to be a meeting soon between the county attorney and the county commission and a few of us about getting a position put in the county somewhere where there's going to be one person doing all of this, maybe a county fire inspector like they've got in Hurricane which we don't have on this side of the county. Steve said AWI wants to have us sign a contract to use our tower. Steve wants each board member to review the contract and give him their feedback before he'll sign it. Steve gave each board member a copy. Roger said he's noticed Veyo's fire station phone bill is always $18-$20 higher than the other stations and he was wondering why. Steve said Veyo is getting high speed internet included in their phone bill. It was done that way when it was originally set up a long time ago. It was supposed to have been taken care of. Steve is going to work on getting it taken off. 11) Adjourn - Kathy Vause made a motion to adjourn and Frank Bistolfo seconded the motion. All voted Aye. The meeting was adjourned at 8:30 P.M. Approved___________________________________________Dat

Meeting Information

Meeting Location

436 E. Wells Fargo Drive
Brookside, 84782-6028
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Contact Name

Mark Cain

Contact Email

mcain@nwssd.utah.gov

Contact Phone

435-375-9699

Notice Posting Details

Notice Posted On

June 30, 2019 08:19 PM

Notice Last Edited On

June 30, 2019 08:19 PM

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