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April Meeting Minutes Final

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General Information

Government Type
Special Service District
Entity
Cedar Mountain Service District
Public Body
Board of Trustees

Notice Information

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Notice Title
April Meeting Minutes Final
Notice Tags
Administrative Services
Notice Type(s)
Notice
Event Start Date & Time
April 14, 2018 10:00 AM
Event End Date & Time
April 14, 2018 12:00 PM
Description/Agenda
Cedar Mountain Fire Protection District Minutes April 14, 2018 3620 Mammoth Creek Road, Duck Creek Village, UT. 84762 Board Members Present: Mike Petullo, Chairman Diane Adams, District Clerk Brad Robbins, Treasurer Bob Shackleford, Member Charles Hightower, Member It is April 14, 2018 at 10:04am. This is the April monthly meeting of the Cedar Mountain Fire Protection District Governing Board. We are now in session; we have a quorum. Chairman Comments: Chairman Petullo A reminder for the Board that LeGrand Bitter will be here Wednesday April 18 at 5:00 p.m. for our yearly board training. If you chose not to be here, you can take the test on line. District Secretary Moore extended an invitation to Linda Millett for those that did not get the training in Kanab they were welcome to attend our training here. Commissioner Smith is in attendance. Quick overview of the newsletter: We have in our budget we appropriated $12000.00. We have a different publisher than we did last year because of some issues from last year. The magazine will be 52 pages instead of the 48 from the previous year. The person that is doing our graphic designs offered to the businesses to design their graphics for free. Some took advantage and some did not. Last year $6410.00 was taken in for the newsletter, this year $8015.00 advertising fees. The Lookout bill is $9109.50 difference is $1090.50. John Coleman was introduced. He is the husband of our graphic designer Janna Coleman. Mr. Coleman said she was happy to do it for free and enjoyed doing it. The magazine goes to print on Monday 4-16-18 and the extra ones the Coleman's will deliver here. Last comment from the Chairman is the Chief and Cheryl are on vacation and Michael Niemann is filling in for the Chief at this meeting. Approval of Minutes: Motion to approve the February 2018 meeting was made by Diane Adams and seconded by Member Hightower. Treasurer Robbins abstains as he was absent at the last meeting. Poll of Board: Charles Hightower: yea Bob Shackleford yea Brad Robbins abstain Diane Adams yea Mike Petullo yea Motion Carries. Treasurers Report: Checking/Savings Mountain America $455,411.56 Snow Emergency Fund $246,240.81 Snow Removal Funds $208,983.48 Zions Fire Checking $653,350.22 Zions Fire Checking/Savings $255,527.27 Total Checking / Savings $1,891,513.34 Motion to approve the Treasurer's report by District Clerk Adams. Motion seconded by Member Shackleford. Motion Carries. District Clerks Report: District Clerk Adams There are just a few areas that we went over, but on the whole all areas are within the budget. Engine 71, $5000.00 was approved for repairs and we still don't know the amount needed to do the repairs. Baird's Diesel has not completed the work as of yet. Chief's Report: Response: Since our last board meeting we have responded to 6 calls for service: 2 Medical calls (two trauma calls) 3 Fire calls (two dumpster fires and one brush fire) 1 Public Assist call (assistance with a broken window for a local business) Fleet: Vehicle Maintenance: Weekly rig and equipment checks were performed. E-71 is still out of service. The estimate for the repairs came in at $3500.00. E-71 is in Orderville at Baird's Diesel repair finishing up the repairs. It is estimated that it will take three or four weeks to complete the repair. E-77 has been moved up to first out and E72 has been brought up to Station 1 as a backup engine. T-71 and T-21 are scheduled for repair immediately following the repair of E-71. Baird's Diesel Repair will complete the work on the two tenders by installing a battery switch and new batteries in both units. Training: Firefighter Harris has completed her EMT class including her National Registry Psychomotor Examination and is scheduled to take the Nationally Registry Written Examination on April 19th. Firefighters Niemann, Thompson, Madsen, Martinez and Leavitt are finishing up their AEMT class at the end of April and are scheduled to take their National Registry Psychomotor Examination on May 5th. Following the successful completion of their psychomotor examination they will then schedule their National Registry Written Examination. CMFPD sponsored a Wildland Urban Interface S-215 class on March 23rd, 24th, and 30th. Several members of CMFPD as well as neighboring fire departments like Kanab, Mammoth Creek and Panguitch Lake attended the three day class. CMFPD is sponsoring wildland refresher training for maintaining wildland certifications on May 4th and 5th. We now offer Stop the Bleed classes in addition to CPR/AED classes to the public. Quick Response Vehicles: We added to our cardiac medication list that we carry on our QRUs. The medication was on back order as is several medications including medications for pain and anxiety management as well as seizures. Medications added were Atropine, Lidocaine 2% and Epinephrine 1:10,000. Grants: We received notification of denial regarding the AFG Grants we applied for regarding the vehicle exhaust system. Chief Tuttle applied for the State of Utah, Assistance to Fire Departments 2018 Grant. In this grant we asked for $10,000 to be used for wildland PPE. Cedar Mountain Lookout: The annual publication Cedar Mountain Lookout is at the printers and is expected to be in everyone's mailbox by May 1st of this year. Pancake Breakfast Fundraiser: For this year's Pancake Breakfast Fundraiser we will be raising funds for the Stop the Bleed stations to be placed next to our existing AEDs throughout our district. We will also be raising funds for the purchase of three multi-gas detectors that will be placed on our emergency response vehicles. We currently have one and are in need of three more. Fireworks Bill: House Bill 38 was passed altering the allowable dates for the use of fireworks. The legal time frame for the use of authorized (safe and sane) fireworks in the state of Utah is now two days before and two days after recognized holiday: New Year's, Chinese New Year, 4th of July and Pioneer Day. The fireworks are allowed from 8am until 11pm with the exception of the actual day of the holiday when they are allowed up until midnight. House Bill 38 also allows for fireworks restrictions during the summer months. Within the Unincorporated Counties in the State of Utah, the Fire Chief may request through the County Fire Warden that the State Forrester issues a ban on fireworks in the response area of the requesting Fire Chief. We will be requesting a ban on fireworks for this summer. Swains Creek Property: We received the Deed of Gift documents from Joyce Barney. We need to have the documents notarized and then recorded before the properties are legally owned by CMFPD. The properties being donated are the approximately 1.10 acres discussed for the placement of a fire station and two lots on Grassy Trail near the Albahani property, lots 285 and 286, that can be used for the placement of dirt initially and then for a variety of uses once construction of the fire station is complete. Combination Fire Department: Firefighter Harris has informed the Chief that she is pregnant. She has been transferred to an office position that was still open for a short time. She will be working 30 hours per week Monday through Wednesday until May 9th, 2018. At that time her doctor has advised her not to make the drive to the fire station from Henderson, Nevada. She will then be place on maternity leave without pay until October 2, 2018. She will be required to have a medical evaluation to ensure she is fit for duty prior to returning to C-Shift. The vacant position on C-Shift has been covered by Volunteer Firefighters and overtime personnel until June 1, 2018. He will be selecting a part time temporary employee from our volunteer force to be assigned to C-Shirt through the summer months of June, July and August. We will then utilize our Volunteer Firefighters to cover the vacant shifts in the month of September. He is allowed by law to hire temporary employees for duration of 3 months or less without having to advertise for the position. He would like to have shift cohesion over the summer months when our call volume is the greatest. Comments: John Coleman asked if the Stop Bleed classes will be advertised. Firefighter Niemann stated they would be advertised, they are waiting for everything to come in. Classes will be available to those that would like to take them. Member Hightower asked about the exhaust system grant being denied. Is that the end of it? Firefighter Niemann stated the Chief will apply for it again. It is still a priority with the Chief. Snow Liaison Report: Member Shackleford reported since his last report on March 10, we have received approximately 1 to 1 1/2 feet of snow, depending on your location on the mountain. Since some of these storms produced less than 6 inches of snow, snow removal was not necessary. He received only one call this month from a Swain's Creek resident reporting that his neighbor complained about the amount of snow on Woodchuck Drive. In response, he checked and found only a couple of inches still on the roadway. He responded to the resident and this was resolved. End of report. Treasurer Robbins asked how many feet of snow so far this year? Response: Member Shackleford stated 5 feet of snow so far. Old Business: Townsite Act: Chairman Petullo stated that he had not heard anything about it. Commissioner Smith stated it will be another 2 or 3 months away from any decisions. It is sitting on the Forest Service desk. Member Hightower asked what division of the forestry service. Commissioner Smith stated it is the Dixie National Forest Service in Cedar City. Swains Land: (Gift Title) This deed is signed by Chief Tuttle and is being recorded. Discussion between District Clerk and Member Hightower continued to discuss this matter. Chairman Petullo stated the zoning should be addressed and the station design: Office/ classrooms on a second floor. It is not in Swains Creek proper; the land is before Swains Creek. We need to check about a county ordinance about height of the building. Member Hightower has made several comments how we should proceed with this, we need to answer those questions first. The Chief talked about using the design we have for Station 2 only making it horizontal, drive in and drive out on each end. Member Hightower stated the building should not be made out tin as it is at the entrance of Swains and it would affect the value of the Swains Creek owner value to their properties. We do not want to build some sort of cement bomb shelter, big box thing out there. We should come up with some mile stones set up with some dates to see how far we are behind. The County Commissioner has already stated they are 3 months behind with the Township Act. Chairman Petullo said the Township Act and Fire Station 3 are two separate items. The reason Chairman Petullo said the Township Act and Swains property were kind of one in the same; we need to put aside the money to purchase this land (Station 1 is on). We have heard anywhere from $10,000.00 to $30,000.00 an acre to $5,000.00 an acre to purchase the land we sit on. There is only so much money in Capital Improvements. In order to start building Station 3 we have to put some of the money up front and then apply for a grant. Discussion continued. District Clerk stated that once the deed is recorded the first thing that needs to be done is check with the county on building restrictions, then go before the county zoning and planning commission. District Clerk Adams stated she would be happy to help as she worked with this sort of thing in St. George. When all this is said and done it will come back to the board mainly to the District Clerk Adams and Treasurer Robbins to find the money. Treasurer Robbins said that money would be the restricting factor. We can design, having the money is another problem, but it would be the best we can do for the amount of money we have. Member Hightower wanted to know if there were codes to build a fire station or specifics. Member Hightower continued on. Treasurer Robbins stated he did not know what the structural requirements there are and so forth. Commissioner Smith said the best place to go is the CIB Board. Mr. Max sits on that board. New Business: Sign for Swain Creek land: District Clerk Adams stated since we now own the property in Swains Creek, Chief Tuttle would like to put a sign on the property Future Home of CMFPD Fire Station 3. Our new graphic designer has agreed to do the sign, but District Clerk Adams does not know what the cost would be. She thinks the amount would be very reasonable due to the work Janna has done for us so far. District Clerk Adams would like to seek board approval to have Janna Coleman to do the sign not to exceed a $1,000.00 given the money we saved on the magazine and it being good public relations and our intent to build a fire station out there. John Coleman had a draft of a picture of the sign Janna has proposed and sent in for pricing. Mr. Coleman stated he had done signs for the entrance for Swains and the rules and regulations on the playground and it was around $460.00 for 4x4's and 2x2's. District Clerk amended her motion to $500.00 to purchase the sign for our property in Swains. Member Hightower asked if this should be run past the home owners Swains and District Clerk Adams informed him this was outside of Swains Creek and we own the land. Response from John Coleman was he is also the Chairman of the Architectural Board and does not see a problem with this sign. He sits on other boards in Swains and everyone in Swains is excited to get the station to lower the insurance rates. District Clerk has made the motion to spend up to $500.00 for the approval of the Architectural Committee in Swains Creek. Treasurer Robbins said he did not think we needed their approval and Mr. Coleman agreed. Charles Hightower has disagreed. He stated it would be best to include the home owners in this matter. Treasurer Robbins does not want to make to make this conditional on your board since we are not even in their subdivision. This is private land outside of the subdivision. District Clerk stated we have had homeowners from Swains Creek at almost all meeting and they are excited to get a station in Swains Creek. District Clerk amended her motion to spend up to $500.00 dollars to put a sign on our property similar to what was shown to us today. Treasurer Robbins seconded the motion. Motion carries. French Drain: When the firefighters come back from a response, they pull the equipment forward to where the container is where it is muddy. Then they have to back the engines in through the mud. What the Chief is asking is for the French drain to be installed to get rid of the standing water from the snow melt in that area. Chief Tuttle talked with Jim Barbeau and Jeff Hoyt. Jeff Hoyt said he would dig the hole as he has a backhoe for free. He is willing to dig the hole to put the drain in for no cost, so the cost would be just for the materials for the drain itself. This was talked about last year and was put on hold because we did not have enough information. Treasure Robbins stated the French drain is a plastic pipe with holes in it. We have the information on the hole and the gravel. Chairman Petullo stated this is the Chief's item and he was talking with Barbeau and Hoyt. Michael Niemann stated he had spoken with the Chief and the Chief said around a $1000.00. Frank Gagliardi has a bobcat and will smooth everything out. Member Hightower made the motion not to exceed $1000.00 to have the French drain put in. Motion was seconded by Treasurer Robbins. Motion carries. Medical Billing: The Chairman stated there was a presentation on medical billing. JCI was a bid of $36.00 per patient per run. This was tabled in the past due to getting other bids. None of the other companies would help us. One of the companies is a national company. The gentleman said there was a state code that would not allow QRU to do medical billing. Chief talked with the BEMS Director and he stated he knows of any code nor of any code that prohibits QRU units from billing. Chairman Petullo asked if we were going forward with this or what. Treasurer Robbins stated that it is $36.00 per call they would charge us. There was discussion about billing non-residents and asked if this was still the case. Chairman Petullo stated this is billing the non-residents and non-property owners. Treasurer Robbins said he was 100% for it. Treasurer Robbins made the motion for JCI to put together a contract for us to consider and vote on at the next meeting. District Clerk Adams seconded the motion. Motion carries. The Chief gave District Clerk Adams a list of the calls they have gone on and the supplies use and it is well worth it. All the calls were non-residents except one that was too hectic at the time to get info. We would have made some money to help with the supplies and that is what we are trying to do. Recoup some of our medical expenses. Long Range Plan: Chairman Petullo stated some of the goals on the short term range plan and in the mid-term range one have been completed and this needs to be reviewed and up dated. This is on the public website. Member Hightower has volunteered to look at it. The long range plan is good to have. Treasurer Robbins said he and Frank Gagliardi had made a list of priorities that Member Hightower should take and merge into the long range plan. That is the attachments 1, 2 and 3. 2018/2019:2019/2020:2020/2021 Snow Contract: Chairman Petullo stated the District Clerk Adams, Chief Tuttle and Snow Liaison Shackleford have worked very hard on this. There maybe ten changes that the contractors and the committee have agreed upon. Chairman Petullo read all the items in yellow. These sealed bills will be opened at the next board meeting. District Clerk Adams said these are minor corrections. Member Shackleford made the motion to approve the changes to the new snow contract. District Clerk Adams seconded the motion. Motion carries. Comments from the Public: Commissioner Smith stated he was at a meeting last night with the Western Kane County Special Service District. They are trying to determine where to put the dumpsters here on the mountain. Any ideas or changes about roll offs or dumpsters being brought back here on the mountain, Commissioner Smith would greatly appreciate any impute. Member Hightower stated he heard they were going to put a station down on Mammoth Creek Road and he wanted to know how many dumpsters and where they were going to be put. Commissioner Smith stated no, that is not true. They are talking about a transfer station. Member Hightower wanted to know what that was. Commissioner Smith it is a space where everyone can go and dump into big boxes that have ramps up to them and dump into. Member Hightower wanted to know if they would be accessible in the winter. Commissioner Smith said they had a problem with people complaining about the dumpsters and they are just trying to figure out what would be best for up here. Western Kane County Special District owns the spot in behind the village and the land in Strawberry. They will come more often to collect garbage, put up chain link fences and cameras. The biggest problem is the tvs, stoves, refrigerators etc. Commissioner Smith did state that the trash around the dumpsters, the drivers are supposed to pick up, but that is Western Kane County Special District problem. Firefighter Niemann asked if it was possible to get a dumpster here at this station for year round access. Now with fulltime firefighters here to go and empty trash that takes them away from the station. Commission Smith said that it is getting where there are more people on the mountain and more garbage. They realize they need more garbage dumpsters. Mary Smith stated that since we are going to do billing for accidents we should consider a printer in the truck to get all the information on the person or persons in the accident. Closed Session: No reason for a closed session. Adjournment: Motion to adjourn by Treasurer Robbins Motion seconded by District Clerk Adams It is April 14, 2018 at 11:26 pm. The Cedar Mountain Fire Protection District Governing Board's monthly meeting is adjourned. Minutes Approved by _________________________________________Date_______________ Mike Petullo CEM, Chairman Signed copy is at 3620 Mammoth Creek Road
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Michael Petullo at 435-682-3225.
Notice of Electronic or Telephone Participation
One or more members of the Cedar Mountain Fire Protection District may participate electronically or telephonically.

Meeting Information

Meeting Location
3620 Mammoth Creek Rd
Duck Creek Village , 84762
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Contact Name
Suzy Polnisch
Contact Email
suzy.polnisch@cmfpd.com
Contact Phone
(435)682-3225

Notice Posting Details

Notice Posted On
May 14, 2018 12:19 PM
Notice Last Edited On
May 14, 2018 12:19 PM

Board/Committee Contacts

Member Email Phone
Sheryl Snow sheryl.snow@cmfpd.com (435)682-3225
Zach Hascall zach.hascall@cmfpd.com (435)682-3225

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