General Information

Government Type

Special Service District

Entity

Cedar Mountain Service District

Public Body

Board of Trustees

Notice Information

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Notice Title

March 2018 Meeting Minutes Final

Notice Tags

Administrative Services

Notice Type(s)

Notice

Event Start Date & Time

February 10, 2018 10:00 AM

Event Deadline Date & Time

02/10/18 01:00 AM

Description/Agenda

Cedar Mountain Fire Protection District Minutes February 10, 2018 3620 Mammoth Creek Road, Duck Creek Village, UT. 84762 Board Members Present: Mike Petullo, Chairman Diane Adams, District Clerk Brad Robbins, Treasurer - Absent Bob Shackleford, Member Charles Hightower, Member It is February 10, 2018 at 10:05 am. This is the February monthly meeting of the Cedar Mountain Fire Protection District Governing Board. We are now in session; we have a quorum and Treasurer Robbins in not here today. Chairman Comments: Chairman Petullo - I only have a couple of things. A reminder for the Board that LeGrand Bitter will be here April 18th which is a Wednesday at 5pm. for our Board Member Training. The Chief and I traveled to the LEPC meeting a couple of weeks ago and I have some information on the Townsite Act so we will hold off on that, it is on the agenda later. Charles, the Chief, Cheryl and I went to Richfield for the 2 day training for the Community Wildland Protection Plan. Charles will talk about this later. Approval of Minutes: Motion to approve the January 2018 Minutes by District Clerk Adams. Motion seconded by Member Hightower. Motion Carries. Treasurers Report: Checking/Savings Mountain America $455,190.79 Snow Emergency Fund $246,141.33 Snow Removal Funds $252,481.41 Zions Fire Checking $681,996.88 Zions $255,463.92 Total Checking / Savings $1,891,274.33 Member Hightower- I just want to know something, when does this money come in? Through the year, and roughly how much it is? You see the numbers here but do we anticipate more for Snow or the Fire as the year progresses? Chairman Petullo- We get all of our funds the first part of December for Snow and for Fire. There are some late people that pay during the course of the year, so there may be various times during the year where we would receive more money. Also there may be liens on property and we see that money over the course of the year too. District Clerk Adams- We could look at those that are in their 4th and 5th year of liens because that's when the lien expires. Chances are we'd have a good change of income coming in as they correct those. Some people wait until the very end of the lien period to redeem. Motion to approve the Treasurer's report by District Clerk Adams. Motion seconded by Member Shackleford. Motion Carries. District Clerks Report: District Clerk Adams- I have the shortest update that you'll probably ever hear from me. One twelfth of the year has expired and we're doing fabulous. We really only have one general ledger within a group of them which is Station #2 for the building expenses and we have pest control, which was more than what was budgeted. However, the rest of the groupings within that are way under budget, so we won't have a problem recovering that $940 that we overextended. Chief's Report: Response: Since our last board meeting we have responded to 1 call for service: 1 Medical call Fleet: Vehicle Maintenance: Weekly rig and equipment checks were performed. T-71 and T-72 are still out of service due to battery issues. They are scheduled to be repaired this winter. Training Winter Fire School was January 19th and 20th. Several members attended classes at the conference. Winter driving and fire ground operations training is ongoing but was the focus for January. Six members attended a two day training class February 6th & 7th on Fire Prevention and understanding the WUI code for Wildland Urban Interface being held in Richfield. It's called a Community Mitigation Academy. (Myself, Cheryl Tuttle, Mike & Colleen Petullo and Charles & Sheri Hightower). Great ideas were generated for possible prevention goals and plans. I have been accepted for a 6 day class at the National Fire Academy in Maryland. The class is titled R0614 Wildland Urban Interface: Fire Adapted Communities. It is designed to teach students how to develop CWPPs (Community Wildfire Prevention Plan). I feel this class would allow me a better understanding of what a CWPP is and how the CMFPD would be better equipped to participate in the process of developing and maintain the plan as we are obligated to have a CWPP as part of our MOU with the State regarding firefighting operations. Two of our members are attending an Ice Rescue Technician course being held in Panguitch Lake. This is a certification class at the technician level. I am attending an EMS conference in St. George designed to recertify as an EMS Instructor/EMS Training Officer/Course Coordinator on February 23rd. We have three members enrolled in the EMS Instructors class held in St. George on February 22nd. Grants: Grant requests have been submitted State and Federal Assistance. The State Grant is for EMS related items and the Federal Grant is an AFG Grant asking for an exhaust removal system and turnouts. The grant performance report on the Timberwolves has been completed. We have a scheduled delivery date for August 30, 2018. Combination Fire Department: I have received six applications for the full time position and will be conducting interviews next week. Following the interview a medical examination will be required and a physical agility test in lieu of a current CPAT test card will need to be conducted. Snow Liaison Report: Member Shackleford- We've had only one measurable snowfall since my last report in January. That storm produced approximately 7.5 inches throughout the Duck Creek area. Contractors cleared roads and cleaned out fire hydrants without any reported problems. The seasonal total so far is only around the 2-foot level. I have not received any calls or complaints as of this date. This concludes my report. Old Business: Townsite Act: Chairman Petullo- As I mentioned earlier, the Chief and I attended the Local Emergency Planning Committee (LEPC) meeting. One thing they do is go around the table so everyone can give a report on their area. Commissioner Smith asked Commissioner Clayson what's going on with the Townsite Act. His response was the County is hoping to have this done by August. So Commissioner Clayson made the comment 'You guys better be ready to buy the land if you want to buy it'. The purchase price from Commissioner Clayson was between $5300 and $6000 per acre. This was the update on the Townsite Act. Hopefully by August we can take this off the agenda and buy some land. There is more discussion among the Board Members regarding the number of acres. Swains Land: Chief Tuttle- I spoke with Joyce and I told her about our discussion regarding her inquiry on discounts for owning multiple lots. She understood that that was not possible. Joyce also said that she is in the process of drafting a deed but waiting until her brother, in about 2 to 3 weeks, can sign the deed over to get the paperwork going and she wanted to know our address which I gave her. She also wanted to know what our legal name to go on the title is. Initially I told her Cedar Mountain Fire Protection District but I wanted to double check, so I have to get back with her on that. The Board agreed the legal name for title is Cedar Mountain Fire Protection District. District Clerk Adams- What is the source of water for that property? Chief Tuttle- It would be through the Water Conservancy District. District Clerk Adams- Okay, so there is water there. It would just be a hook-up to them. There's no well, there's nothing else, there's no water rights that need to be deeded. Chief Tuttle- No. Member Hightower- Has anybody thought of what are the tax implications of this land being donated? Certainly she would probably write it off as a donation and as a value and the IRS would look at that. Chief Tuttle- She did request that we write a letter for the donation of the property. Member Hightower- Chief do you need any backup on this negotiation with Joyce? Chief Tuttle- Yes, that would be great. We are almost done, but I would welcome any insight. Chairman Petullo- When the deed is drafted I was going to suggest we send it to the attorney to review. There is continued discussion between the Board Members on this agenda item. Timberwolf Spec Modification: Chairman Petullo- This was an urgent item. It wasn't on the draft agenda. In fact we posted the Agenda Thursday afternoon and then this came up. So Cheryl reposted and I updated our home page and the public notice website. Chief Tuttle- With the Timberwolves we have the specifications for the vehicles already and the instillations of the radios were in the spec, so that is part of what we are paying for. It is now time to purchase the radios. We have to purchase the radios, send to them and they install the radios in the vehicles. I have a bid from Frontier Radio and it is $3,667 for the radios. That is 2 radios, antennas and all the mounting. So, I need money for those radios and I'm hoping that we can use the money out of Capital Improvements. If we can't do that I have found where we can pull it out of our budget. There is also another addition. When we were specking the vehicles out, to get it in our budget, we had to omit sprinklers that go in front of the tires. I like the sprinkler's idea because if you are going into a black area, you're going to drive through an area that just burnt; it cools it off so that you don't have to worry about burning the tires. You can also use them for making wet lines. A wet like would be if a meadow is on fire we could drive across in front of the fire spraying down foam and water so that way it stops or slows it down when it gets to that point. There are just other uses for this. However, like I said we omitted those from specifications because it brought it underneath our budget. So now, with the idea of using Capital Improvement money for the radios, I was wondering if we could use Capital Improvement for these and have these put back in the spec. It will cost us $2,500 per vehicle, so $5,000. I think it is a valued addition to the vehicle, but was not a budgeted item. There is more discussion on this between the Board Members and Chief Tuttle. Motion to add the sprinklers and the radios to both Timberwolves by Member Shackleford; monies to come from Capital Improvements and not to exceed $9,000. Motion was seconded by Member Hightower. Poll the Board: Charles - Nay Bob - Aye Diane - Aye Mike - Aye Motion Carries 3-1. New Business: Water Rights: Chairman Petullo- Last month we had received a letter from the Department of Natural Resources certifying our well and at the time I thought they were talking about well #1, the one that is here, because it's the only well we have. As it turns out, the gentleman that came, the guy that we hired for the $400 wanted to go look at the well at Station#2 which there isn't one. We get our water at Station #2 from Elk Ridge. The Chief went out there with the gentleman, the Professional Engineer, and he took the coordinates of the well at Roosevelt and Manitoban. There is a pump house there and a well. He took those coordinates and said that he was going to send us some form that we had to sign and we'd be good. I talked with the guy and I tried to explain to him that we don't own that well. That is Elk Ridge Estates well. They just pipe the water from there over to the fire station and that was done before my time. He insisted that we needed to have this form saying we have water rights to that well. I called Richfield where the letter came from and that guy was adamant too. I talked to Wade Heaton because he was the water master for Elk Ridge and let him know and he was baffled by it also. They should be certifying the well; it's their well not ours. That is where that stands. There is more discussion on this between the Board Members. III-A-201: Chairman Petullo- At the last meeting we talked about check signing. I sent the Board this draft that is very generic and tried to keep it in the format of all our other policies. The Board then reviews the policy and discusses it making necessary changes where needed. Motion to approve Executive Order III-A-201 that has been presented before the Board and the public by Member Hightower. Motion was seconded by Member Shackleford. Motion Carries. CWPP: Member Hightower- We were at the Committee Wildfire Mitigation Academy last week in Richfield and there were some very important people there. There were Fire Chiefs from the counties surrounding this area, Fire Wardens, political people, people from Home Owner Associations, and so forth. The reason we were all there was to discuss the implementation and flow down from the Utah Senate Bill 122. Member Hightower then gives the Board Members and the public a summarization of SB122 and what he got out of the training. Chief Tuttle- I'll add to that. We are required to have prevention programs out there. Part of it is to develop the CWPP, but we have to work towards getting our community as a Firewise community. That is part of our contributions to this program rather than funding. Salli Shackleford (public)- Just to add to that, the Property Owner's Associations on the mountain are also very heavily involved in the CWPP process and are working towards getting that Firewise certification, so that we as a community would be eligible for those funds as well. National Fire Academy (CWPP): Chief Tuttle- Initially it was on the agenda because I was put on a waitlist and then they notified me last week that I could go but I would have to wait until they saw if the Government was going to close down again. So, I couldn't do it until Saturday to get my airline tickets. They said there is a cap. We will only give you $650 for round trip. I wasn't sure if I was going to have to ask for anything over $650, but I got the tickets for around $480 so we're good. Chairman Petullo- Just so the Board knows, you may be aware of this, his costs (airline ticket, room and meals) were paid for upfront and then we get reimbursed by FEMA. So there is a cost to us upfront and then we get it back. Identification Cards: Chief Tuttle- We have always been able to get our ID cards from the State. We no longer have that option. I cannot get us ID cards for the Board. I can get them for members of the fire department if they have a fire certification which is the same certification card that we always get from them. So, I am researching this. One of our volunteer's, his wife is helping us with our publication for our annual newsletter so maybe there is something she can do. Chief Tuttle will look into this and have information for the next meeting. Medical Billing (RIC): Jo Neil Alvey, Corp President- She introduces herself and Holly from JCI Billing Services located in Garfield County. Jo Neil hands out her presentation packets to all of the Board Members and Fire Chief which she then goes over in detail answering questions as they arise. The Board then has a lengthy discussion on this agenda item. District Clerk Adams and Chief Tuttle will work on getting more bids from other billing companies by the next Board Meeting. 2018/2019; 2019/2020; 2020/2021 Snow Contract: Chairman Petullo- Our snow contract has to be reviewed and Member Shackleford and District Clerk Adams have been working on this. Member Shackleford- We've bitten off a big chunk already and we are moving right along and should be completed hopefully within the next month. Comments from the Public: Carol Gagliardi- Just confirming the Pancake Breakfast Fundraiser for July the 7th? Chief Tuttle- Yes. Jerry Triebold- Has it been budgeted for these two Timberwolves to put all the equipment on these things? Chief Tuttle- We are taking the equipment off of E71 and E72. No it hasn't been budgeted because we are anticipating being able to swap over hoses, nozzles, and other fire equipment. This pieces into a bigger question, what are we going to do with the other 2 engines? I want to keep E71, but I'm not sure what I want to do with E72 which is a 2 wheel drive. Chief Tuttle then elaborates on his answer to Jerry's question. Frank Gagliardi- We did put some monies in Capital Improvement specifically for that just in case. So, there is some money there already earmarked for apparatus equipment as necessary. Jerry Triebold- To the best of my knowledge at the end of the runway in Strawberry you have a fire hydrant. As far as I know there is a 7 mile stretch out to the pump house without any fire hydrants along that road. Frank Gagliardi- There is a fire hydrant midway. From the cattle guard at Strawberry to the cattle guard at Zion is really only about 5 miles and this hydrant is roughly halfway. Closed Session: No reason for a closed session. Adjournment: Motion to adjourn by District Clerk Adams. Motion seconded by Member Shackleford. It is February 10, 2018 at 12:32 pm. The Cedar Mountain Fire Protection District Governing Board's monthly meeting is adjourned. Minutes Approved by _________________________________________Date_______________ Mike Petullo CEM, Chairman Signed copy is at 3620 Mammoth Creek Road

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Michael Petullo at 435-682-3225.

Notice of Electronic or Telephone Participation

One or more members of the Cedar Mountain Fire Protection District may participate electronically or telephonically.

Meeting Information

Meeting Location

3620 Mammoth Creek Rd
Duck Creek Village, 84762
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Contact Name

Suzy Polnisch

Contact Email

suzy.polnisch@cedarmountainservicedistrict.gov

Contact Phone

(435)682-3225

Notice Posting Details

Notice Posted On

April 16, 2018 11:28 AM

Notice Last Edited On

April 16, 2018 11:28 AM

Deadline Date

February 10, 2018 01:00 AM

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