General Information

Government Type

Charter School

Entity

Utah Virtual Academy

Entity Website

http://utva.k12.com/

Public Body

Utah Virtual Academy

Notice Information

Add Notice to Calendar

Notice Title

Board Meeting Agenda

Notice Tags

Education

Notice Type(s)

Event Start Date & Time

September 16, 2010 09:58 AM

Event End Date & Time

September 16, 2010 09:58 AM

Description/Agenda

NOTICE OF PUBLIC MEETING UTAH VIRTUAL ACADEMY CHARTER SCHOOL Pursuant to Utah Statute 52-4-202, notice is hereby given to the members of the Utah Virtual Academy Governing Board members and to the general public that the Governing Board will hold a public meeting, open to the public as specified below. The Governing Board reserves the right to change the order of items on the agenda. One or more members of the Governing Body may participate in the meeting by telephonic communications. Pursuant to Utah Statute 52-4-201, the Governing Body may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda or to review, to discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law. Persons with a disability may request a reasonable accommodation by contacting Jeff Herr at 801-262-4922. Requests should be made as early as possible to allow time to arrange the accommodation. DATED AND POSTED this 16th day of September, 2010 By___________________________________ Karen Rackliffe, Board President UTAH VIRTUAL ACADEMY CHARTER SCHOOL September 21, 2010 6:00 pm Via Conference call: 1-888-824-5783 code:74325098 then # A. Roll Call B. Call to the public - This is the time for the public to comment. Members of the Governing Board may not discuss items that are not specifically identified on the agenda. Therefore, action taken as a result of public comment will be limited to directing school staff to study the matter, respond to any criticism, or schedule the matter for further consideration and decision at a later date. 10 minutes. School Update A. Head of school Update School metrics K12 Head of School Meeting Report State Test Score Update Policy Session A. Discussion and approval of July 6, 2010 board meeting minutes (minutes follow, document A) B. Finance Committee Report – The board may review and accept the finance committee’s report. (minutes follow, document B) C. Parent Organization, Parent Spokesperson Role and PAG Charter Amendment - The board may consider an amendment to the UTVA charter regarding the PAG. The board may discuss a parent organization and membership/status on the UTVA board. The board may discuss the appointment of a parent spokesperson. D. Discussion On Dual Enrollment Policy – The board may discuss components of a dual enrolment policy and review UTVA’s current dual enrollment policy. (Attached UTVA board policy and draft policy for discussion purposes) E. Discussion and possible action regarding expansion amendment – The staff request approval of an amendment request to grow UTVA by 750 students each year. F. Booster Report – Report on recent and future Booster activities. Board Development Session A. Board Training Local Development Manager Role Outcome Statements B. Adjournment ITEM A MINUTES OF PUBLIC MEETING UTAH VIRTUAL ACADEMY CHARTER SCHOOL July 6, 2010 6:00 pm Via Conference call: 1-888-824-5783 code:74325098 then # A. Roll Call – Karen Rackliffe, Robyn Bagley, Kent Bodily, Doug Shaw and Lori Harmon attended from the board. Jeff Herr, Mary Dangerfield, John Gutman and Mary Gifford joined from UTVA/K12. B. Call to the public ? No members of the public attended the meeting. Tina Fonticio joined the board meeting by phone. Ms. Fonticio had questions about face to face meetings. Ms. Fonticio received Jeff Herr’s email address for follow up. School Update G. Head of school Update • School metrics – Current enrollment is 1369 students. There are about 300 partial enrollments. Jeff Herr sent emails to partially-enrolled parents to encourage them to complete their school registration. There are 1040 leads. Jeff Herr reported that the SPED department is in compliance and had a monitoring from the state last year. • K12 Head of School Meeting Report – The board reviewed Jeff Herr’s report. • Utah State Charter School Association Conference Report- The board reviewed Jeff Herr’s report. • National Charter School Association Conference Report – The board reviewed Jeff Herr’s report. The board talked about increasing the expectations of students and teachers. • State Test Score Update – CRT results will be available July 7, 2010. • Scantron Year-End Update – Mary Dangerfield presented on the Scantron Performance series results. The Performance series is aligned to the Utah Core and administered in the fall and spring. UTVA students made significant gains in the early grade levels. In every grade level UTVA students outgained the norming group in reading, and all but the 6th and 8th grade in math. Mary reported that students will begin Study Island earlier in the school year. Students will also begin instructional interventions in October to address math achievement. In most grade levels SPED students outgained regular education students. Policy Session A. Discussion and approval of May 18, 2010 board meeting minutes (document follows, A) ACTION: Doug Shaw made a motion to correct the error on page 2 to say, “Lori Harmon made a motion,” rather than, “Lori Harmon mad a motion.” Kent Bodily seconded the motion. The motion passed unanimously. Doug Shaw made a motion to approve the May 18, 2010 meeting minutes. Kent Bodily seconded the motion. The motion passed unanimously. H. Finance Committee Report – The board may review and accept the finance committee’s report. ACTION: Lori Harmon made a motion to accept the finance committee’s report. Kent Bodily seconded the motion. The motion passed unanimously I. Board Committee Appointments and Updates – The board president will consider appointments to, resignations from and leadership changes for policy, finance and other board committees. Karen Rackliffe accepted Doug Shaw’s resignation as finance committee chair. Karen Rackliffe appointed Kent Bodily to chair the finance committee. Karen Rackliffe asked Robyn Bagley for a policy committee update. Robyn is asking Lincoln Filmore to work on policy reviews prior to the board retreat. Karen is following up with Lincoln to ascertain his interest in leading the policy committee. At the charter conference, Karen Rackliffe attended a session that discussed board stages. The presenter said boards spend 2 years in the founding stage, 2-4 years in the transition stage and then boards reach the governance stage. Robyn Bagley feels the board should move into the governance stage. Robyn thinks the board needs to set academic standards. The board members agreed that policies need to be reviewed. The board wants to review policies at the retreat and determine how the board will evaluate the effectiveness of the school administration and K12. J. Acceptance of PAG Designee Resignation and Consideration of new PAG representation ACTION: Doug Shaw moved to accept Renae Monson’s resignation from the board as the PAG representative on the board. Lori Harmon seconded the motion. The motion passed unanimously. The board discussed that parent concerns should go to the school staff first and then issues should be escalated to the board. Jeff reported that an escalation path is included in the parent orientation guide and parent orientation session. The board discussed amending the charter regarding the Parent Advisory Group’s role and responsibilities. Kent Bodily suggested placing the parent group under the school’s administration. Robyn Bagley suggested creating a parent organization. K. Discussion and possible action on the FY2011 Budget ACTION: Kent Bodily made a motion to approve the FY2011 budget. Doug Shaw seconded the motion. The motion passed unanimously. L. Discussion and approval of teacher employment agreement The staff reviewed the difference in the employment agreement from last year. Teacher performance pay is in addition to their base salary (10 percent). Teachers are paid their base salary over 12 months. ACTION: Kent Bodily made a motion to approve the teacher employment agreement. Doug Shaw seconded the motion. The motion passed unanimously. M. Discussion and action regarding future board meeting schedules The finance committee meets monthly. The board is going to determine its meeting schedule at or after its retreat. The board suggested Wednesday meetings. N. Booster Report – Jeff Herr submitted a Booster report to the board. O. PAG Report – Jeff Herr submitted a PAG report to the board. Board Development Session A. Open Meetings Act training and update B. Discussion of summer UTVA board retreat – Karen Rackliffe The board will conduct a retreat on August 3rd at noon. Address forthcoming. Retreat topics: Establishing board goals Recommendations of policy changes and charter amendments Review of student metrics, frequency of reporting. Review of charter application and how to meet reporting requirements. Board meeting schedule – monthly or bi-monthly; consider meeting on Wednesdays C. Adjournment ACTION: Doug Shaw made a motion to adjourn at 8:28 pm. Lori Harmon seconded the motion. The motion passed unanimously. Item B Utah Virtual Academy Finance Committee Minutes August 24, 2010 5:30 pm 512 E 4500 S #200, Murray, UT 84107 Conference Call Number: (888) 824-5783 x74325098 then # . A. Roll Call: Kent Bodily, Karen Rackliffe and Doug Shaw attended from the board. Kathy VanOrden, Jeff Herr & Patti Giovannini and Mary Gifford attended from UTVA/K12. B. Approval of July 27, 2010 finance committee minutes: ACTION: Karen Rackliffe made a motion to accept the July 6, 2010 minutes. Doug Shaw seconded the motion. The motion passed unanimously. C. Financial statement review, including balance sheet and budget-to-actual comparisons: Committee reviewed the statements ACTION: Doug Shaw made a motion to approve the financial statement. Karen Rackliffe seconded the motion. The motion passed unanimously. D. Approval of payment register, bid tracking, restricted fund expenditures, and bank reconciliation. Karen had a question on Office Depot and John Gutman expenses. The board would like to have an explanation on all payments. Patti will look into the Pearson charges on the bid tracking sheet and Kent asked about the JRL Enterprises charge on the bid tracking. The expense falls under the $2500 bid limit. The JRL Enterprises expense is for 50 subscriptions and paid for with restricted funds. Kent asked about an outstanding check that is over a year old on the bank statement. Patti said we have to keep this on the records for 5 years (per the auditors). ACTION: Karen Rackliffe made a motion to accept the payment register, bid tracking and restricted fund expenditures. Doug seconded the motion. The motion passed unanimously. E. Acceptance of state revenue ACTION: Doug Shaw made a motion to accept the state revenue. Karen Rackliffe seconded the motion. The motion passed unanimously. F. Approval of payments to K12 and outstanding balance due to K12: No payments to approve for July ACTION: Karen Rackliffe made a motion to approve no K12 payment for this month. Doug Shaw seconded the motion. The motion passed unanimously. G. Misc. : Doug and Kent asked about any issues regarding our audit. Patti said there is nothing to report at this time. Patti said Kent should expect a call from K12 auditors as well. H. Adjournment ACTION: Doug Shaw made a motion to adjourn the meeting at 6:18 pm. Karen Rackliffe seconded the motion. The motion passed unanimously. Item C UTVA believes that active participation of students, teachers, and administrators in decision-making is a key to success of the school. Nonetheless, parental involvement is strictly voluntary at UTVA; volunteer time to the school activities cannot be required from parents. All parents and guardians are automatically members of the Parent Organization. By holding regular meetings, the Parent Organization will contribute to the overall success of the school and provide quarterly input to the Governing Board. At least one parent, guardian or legal custodian is initially encouraged to attend the UTVA orientation with their student before the beginning of each school year. The parent orientation will allow parents to meet the UTVA staff, be assured of their rights and responsibilities to be involved in their child’s education, and introduce the day-to-day functioning of the UTVA online model. On a daily basis, parents will have the opportunity to contact teachers and check students’ progress using an online learning management system. Parents will be encouraged to visit the management system regularly to see and assess the learning environment and their children’s progress. Parents will be contacted at least once a month to discuss the students’ progress. Furthermore, because of UTVA’s commitment to parental involvement and input, we will conduct online surveys throughout the year in order to get feedback from parents about registration, orientation, students’ progress, and other topics. Item D UTVA Board-Adopted Policy 2012 Dual Enrollment Policy A student who is “dual enrolled” is enrolled at two or more public schools at the same time. It is the expectation that students will be enrolled at the Utah Virtual Academy full time. Students enrolled less than full time affect the funding of the school and take a slot from another student who would provide full time funding to UTVA. Students will be expected to attend full time at 6 credits per year. A student taking less than the 6 credits per year runs the risk of not graduating in the specified 9-12 grade timeframe. Exceptions to this policy will be Special Education students whose IEP stipulates that a lesser class load provides Free Appropriate Public Education (FAPE) in the least restrictive environment (LRE). UTVA will refuse to accept regular education students wishing to enroll at less than full time or will un-enroll a regular education student wishing to reduce their class load during the school year. 9/16/08 Dual Enrollment Background Purpose To provide an understanding of dual enrollment provisions at Charter Academy. Definition Dual enrollment means simultaneous enrollment in a home school or a regularly established private school while also enrolled and attending at Charter Academy. Policy Charter Academy offers dual enrollment to students who desire to be simultaneously enrolled at Charter Academy as well as in a home school or a regularly established private school under the following conditions: • The student will have a minimum attendance at Charter Academy of three quarters (3/4) of the weekly instructional time, including instruction in Math and Language; • The parent provides a written request with a rationale for released time away from Charter Academy, and receives authorization from the Administrative Director; and • If the student is a special education student, the IEP team will meet to determine an appropriate IEP. If the student will attend Charter Academy less than three quarters (3/4) of the weekly instructional time, the parent shall withdraw their student from Charter Academy and either enroll in a private school or return to their local school and district to complete the procedures for formal home school status per Utah Code 53A-11-102(2)(a). References: Utah Admin Code R277-438 Approved: 09/08

Notice of Special Accommodations (ADA)

We are compliant with all ADA requirements and will make our information available in any way needed. Jeffrey Herr is the contact for Utah Virtual Academy. Phone:1-801-262-4922 ext 202.

Notice of Electronic or Telephone Participation

Electronic and telephonic means are available for these meetings.

Meeting Information

Meeting Location

512 E 4500 S
Murray, 84107
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Contact Name

Meghan Merideth

Contact Email

mmerideth@utahvirtual.org

Contact Phone

(801)262-4922

Notice Posting Details

Notice Posted On

September 16, 2010 10:06 AM

Notice Last Edited On

September 16, 2010 10:06 AM

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