*****FOR YOUR INFORMATION ONLY***
MOUNTAIN GREEN SEWER IMPROVEMENT DISTRICT
5455 West Old Highway Road, Mountain Green, Utah
Agenda for Wednesday, November 4, 2015
Board of Trustees Meeting starting at 7:00 PM
Meeting to be held in Open Public and Closed Sessions
The Board may choose to go into a Closed Session at any time by making a
public announcement and achieving a 2/3 vote approval plus vote recordation
I. Welcome, Introductions, Invocation
II. Public Comment Period
III. Business Items
1) Discussion: Annual Christmas Dinner
- Janet has booked Maddock's for our annual Christmas Dinner on December 2, 2015 at 6:00 PM.
2) Discussion: Trunk line road is complete
- The top soil edging along the trunk line road is complete, and both Duane and Wayne Johnson have signed off on everything.
- Except for a final payment to Gardner Development in November 2016, this is the conclusion to the trunk line project that began as discussion in 2005.
3) Discussion: Trunk line road Access Lease with Duane Johnson
- Duane signed the Board approved road access lease agreement at $500 per year which will allow the District to access and service all sections of the trunk line via the Johnson property. This agreement was formed as an inexpensive alternative to installing bridges across the two creeks. The first payment was sent out per the agreement and reminder notices were put into the calendar for the next few years. The District only has to pay this lease until development on the Johnson property creates viable access to service the trunk line.
4) Discussion/Decision: Application for financial assistance
- Melissa Meinzer of 4428 West Old Highway Road has submitted an application for financial assistance. Her account is severely overdue with a November 1 balance of $771.28.
- She and her husband purchased the home and started the account in July 2013.
- They fell behind immediately after purchasing the house because they were not aware of the policy requiring service payments even though they are on a septic system. However, they attempted to comply with the policy and made two payments totaling $220.00 in September 2014. We hoped they would continue to pay down the balance, but they ran into personal challenges.
- The home is on a septic system and not connected to the sewer line but is being required to pay the monthly service charges under the District policy that requires everyone within the District boundaries to pay service charges whether connected to the system or not.
- As a note, the District has made exceptions to this policy for 6428 Gordon Creek Circle and 4865 W. Old Highway Road. Both of these properties are in the District, but are not connected and have never been charged.
- How would the Board like to respond to this application for financial assistance?
5) Discussion/Decision: HR Services Wage Survey for the Secretary & Operator positions
- The Board of Trustees met on October 28, 2015 to review the wage data from HR Services, Inc, but there was no consensus and no decisions were made. HR Services was asked to provide additional data to the Board for consideration.
- The Board should review the new data for the Secretary and Operator positions and determine a wage range based on these findings so HR Services can put together a plan that will start January 1, 2016.
- Does the Board want to recommend a 2016 wage target based on the provided data so HR Service Inc. may create a compensation step plan for the Secretary and Operator positions that will take effect January 1, 2016?
6) Discussion/Decision: HR Services Salary & Benefit Survey for the Manager position
- The Board of Trustees met on October 28, 2015 to review the wage data from HR Services, Inc, but there was no consensus and no decisions were made. HR Services was asked to provide additional data to the Board for consideration.
- The Board should review the new data for the Manager position and determine a salary and benefit range based on these findings so HR Services can put together a plan that will start January 1, 2016.
- Does the Board want to recommend a 2016 salary and benefit target based on the provided data so HR Service Inc. may create a new compensation step plan that will take effect January 1, 2016?
7) Discussion/Decision: Preliminary 2016 Budget
- Robert will present the balance preliminary 2016 budget with a projected 14% increase in revenue and only a 4% increase in expenses, with additional revenue going into the Replacement and Existing Resident's New Facility accounts.
- In December, after considering public comments the Board will pass the final version of the budget along with a budget resolution.
- The budget summary and the budget resolution will then be sent to the State Auditor's Office within 30 days of Board approval. Because the District operates as an 'Enterprise', the Board may amend the budget as necessary in any scheduled Board meeting at a later date, without holding a public meeting.
- Does the Board approve the Preliminary Budget as presented for the Final Budget to be approved at the December public hearing?
8) Discussion: District Operations ~ October 2015
- The transparency report for the third quarter 2015 was just completed and uploaded to the State Auditor's website.
- The variable frequency drive on blower #3 was replaced, per the Board's approval at the October 7 meeting. The new drive appears to be working well and has eliminated the intermittent shut downs.
- Lift pump #2 at the main headworks had been setting off high temperature and moisture alarms and failing to start. Brad Gwinnup with W-Cubed and Robert spent three hours running diagnostics to determine the cause. They finally isolated and replaced a burned out sensor.
- Both the influent and effluent meters were just recalibrated, which is recommended by the state on an annual basis.
- Effluent water continues to measure well within state requirements and removed over 98% of BOD and 98% of TSS in September. E-Coli bacteria registered at two organisms per 100 milliliters.
9) Discussion: District Statistics as of October 31, 2015
- Comparison of the number of Impact Fees received to date.
- 2015 = 45 Impact Fees
- 2014 = 40 Impact Fees
- 2013 = 92 Impact Fees
- 2012 = 54 Impact Fees
OPERATIONS INCOME & EXPENSE STATEMENT
YTD ~ January 1, 2015 through October 31, 2015
INCOME
Monthly Service Fees $ 325,395
Late Fees $ 438
New Lateral Inspections $ 4,701
Other Income $ 1,949
Taxes Income $ 16,421
Interest Income $ 2,428
TOTAL INCOME $ 351,332
EXPENSE
Administration $ 117,619
Operations $ 41,956
Depreciation $ 131,158
TOTAL EXPENSE $ 290,733
NET INCOME $ 60,599
IMPACT FEE/EXPANSION INCOME $ 95,775
EXPANSION ACCOUNT INTEREST $ 890
EXPANSION EXPENSES $ (19,969)
DEVELOPER REIMBURSE $ (65,664)
NET EXPANSION INCOME $ 11,002
10) Discussion/Decision: Review and approval of the October 7, 2015 and the October 28, 2015 Minutes.
11) Discussion: The Public Hearing for the 2016 Budget Approval is scheduled for the first Wednesday, December 2, 2014 at 6:00 PM to be followed by the Board Meeting at 7:00 PM
- Please mark your calendars for the Public Hearing on December 2 @ 6:00 PM as it is important that we have a quorum in attendance to approve the Budget.
12) Motion to Adjourn
Notice of Special Accommodations (ADA)
Our building is ADA accessible with ADA parking, ramp access, single level, large bathroom.
Notice of Electronic or Telephone Participation
Our facility is not set up to support electronic participation during meetings.