General Information

Government Type

Municipality

Entity

Elmo

Public Body

Elmo Town Council

Notice Information

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Notice Title

Minutes for Elmo Town Council August 2015 Regular Meeting

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

August 5, 2015 12:00 AM

Description/Agenda

Minutes of Elmo Town Council 05 August 2015 Attending: Casey Lofley, Stoney Jensen, Dallen Skelley, Seth Allred, Brent Hadfield and Delena Fish. Citizens: Jerald Schade, Deana Daley Media: Rachael - EVT10 Mayor Lofley called the meeting to order and welcomed those in attendance. Citizen Concerns: None were received from the floor. Mayor Lofley asked council if anyone had received concerns. Brent stated that he had received a concern from a residence concerning burning outside burn window. There wasn't a threat of it getting out of control. The issue was the pollution in the air. Stoney stated that the fire department will respond when they are paged by the Sheriff's Department. The State of Utah determines the burn window. The dates are posted at the post office and library when in effect. Mayor Lofley stated that he had received a call from a resident concerning the location of the dumpsters. He inquired about the progress of the location on North Elmo Road. Brent stated that the tailing previously talked about has been smoothed out, but it isn't enough to prevent getting stuck in the mud during rain and winter snow. He stated that the council needs to determine if they will go forth and really develop the area into a RV Dump with bathrooms, tables and dumpster location and apply to the CIB for a grant to develop or just do something on their own. Getting the grant from CIB will take time and the need is now. The council inquired about funds in the budget for streets. Delena stated that right now they had $5000 set aside for streets, if more is needed, they would need to advertise the amendment of the budget. The council agreed to move forward on a semi permanent location. Brent will get princes on 20-3- tons of roto tailings. This item will be placed on the September agenda for fund approval. Town Employee Report: He was still waiting for the cemetery sign. He stated that the overhead door on the old fire station is on it's last leg. Seth stated that it really needs to be replaced. Stoney stated that the roof needs to be replaced as well. The town will be getting another fire truck that needs to be stored. As the discussion developed, the council agreed that they should tear down the building and rebuild. They discussed further about approaching the CIB for a grant for the addition of a kitchen, another fire station bay and storage building. This will be placed on the September agenda for further discussion and possible approval of funds. Dallen stated that he has concerns over the streets. There are trees and weeds along all the streets. Seth stated that there is a weed sprayer with pump in the garage that can be pulled along behind a 4 wheeler or mower. It will need new tires. but should work just fine. If that doesn't work, the town can purchase a little hand sprayer that could be used. The council inquired about the job description on the road. Delena reminded the council that they removed street cleaning responsibilities from the job description of the Town Employee in lieu of using those funds to have the streets swept. Jerald provided the town with a bid earlier this year from Pro Sweep to sweep 3 times per year for $800 per sweep. Seth stated he would contact them to see if they will sweep before Horse & Buggy Days. Animal Control Officer Report: Deana stated that she received 1 request to come to their home for the issuance of a dog license. She has a list of request for the animal trap. LaRue Lofley presently has the live trap and will go down her request list. She stated there are 35 grants available for Animal Control. She stated that she had some grant writing experience and wanted to know if the council had a problem with her applying for them. The council gave their approval. Casey stated that product didn't come with the dart gun. This would need to be ordered. Dallen stated that he though with the purchase of the kit, it should have contained the product, however he would see if it was available in his catalog. Deana stated that she need more door hangers. Delena stated that she had contact Windy concerning the supplies she was given. She stated she has none left. Delena will order more door hangers. Cemetery Survey Markers - Tabled until next meeting. Computer Backup Options/Maintenance/IT Support: Delena stated that previously she had reported that the server had crashed and died. She thought at that time that it would need to be replace. She found out that when the computer system was initially purchased from the dealer in Price they sold the town a system that really was not needed by the town. The server wasn't necessary. Luckily when it crashed all programs remained on the individuals computers. She presented recommendations for backup options researched by Jan Cutris, IT support. The council discussed options. Stoney motioned that the town purchase the service from Carbonite Personal for $59 per year and check with Jan on the cost of performing a monthly maintenance on the town computers, Dallen seconded. Motion carried by roll call, all presented voting yes. Auditors Acct Requirements Review: Delena stated that she received a form that will need to be completed by the auditor on financial control for small cities/towns. This will be a yearly requirement. She asked that the council review. It will be placed on next months agenda for comments and possible action. Board Member Reports: Seth stated that the council really needs to define the town employees job description. Weed spraying needs to be defined. Also weed maintenance. Dallen stated that when brush hog is used, the cutting needs to be swept up in addition to just cutting. Seth stated the council needs to work on obtaining adequate storage for equipment. Currently some is stored in the old fire station and some at the cemetery garage. Need to get it all in one area. He stated that Hobby Tractor was down on July 25th. They spent several hours repairing the tractor and brush hog. Dallen stated that he was concerned with the use of Jerald son using the tractor to cut weeds. Brent asked about coverage. Delena stated that the town pays for up to 15 volunteers with worker comp insurance. She stated that Jerald's son was working off community service hours. Several of the councilmen stated that they were unaware that he was working off hours. Brent stated he feels that those individuals working off hours should do physical work, not drive around on a tractor. Others agreed. It was determined that during summer sweeping, cleaning and weed control on sidewalks and curbs/gutters, shoveling walks during winter. Also all community hours be approved by council before approved. Dallen had nothing other than what has already been discussed. Brent stated that the scout breakfast will be Saturday morning. He asked if the counsel felt the fire truck go around town waking residences as in the past. The council agreed. Stoney will have the truck going at 6:30. He also wanted to set the priority on the next round of curb and gutter. Most all streets have received curb and gutters. Priority as follows: 1. West Elmo Road - South Center to 100 West 2. West Elmo Road - South 100 West to 200 West 3. Main Street - North Side 100 West to 200 West 4. 200 West - West Side Center to West Elmo 5. 100 South - South Side 100 West to Center 6. 100 North - South Side 400 East to 500 East 7. 100 East - East Side 100 North to 200 North 8. West Elmo Road - South 200 West to Elmo Town Limits 9. 200 East - East Side 100 North to 200 North 10. 200 East - West Side 100 North to 200 North Drainage - He stated in the future the council will need to meet with Calvin Willson and Ryan Kelly about the road right away for 100 North and 200 East. Stoney showed the council two examples of the lights to be installed on the building. The council agreed on the larger square light. He also stated that he support the building of a new bay for the fire station and storage area. These need to be added to the CIB request for the kitchen. Delena's Items and Review of Monthly Financials: Delena stated that she had received a call from Debbie Oveson. She is requesting a business license for a snow shack. It will be placed by their gate, 200 W and Main. Council gave their approval. Delena reviewed the deposits and checks for July as well as reviewed the expenses/income vs the budget report. Dallen motioned to pay the following bills with the addition of Postmaster for $732, Reimburse Stoney for the purchase of the projector/screen $827.98 and 76.09 for gas for fire truck, UVU - WLFF recertification of $25 (5 firemen) and Deana's wages of $290.40. Stoney seconded. Motion carried by roll call, all present voting yes. Rocky Mt Power General - street lights 393.63 Rocky Mt. Power Housing Authority -fire/hall 158.74 Rocky Mt, Power General -DUP 0 Rocky Mt. Power General - Garage 13.10 Questar Housing Authority - fire/hall Questar General - Fire -old fire station 7.56 Emery Telcom General/Office Expense-internet/telephone 296.59 City Sanitation General/Utilities/garbage- June 2015 848.75 Castle Valley Special ServicesGeneral/Utilities/water/sewer-Jul 2015 2110.75 Delena Fish wage- Jul 359.40 Casey Lofley wage - Jul 50.00 46.18 City Sanitation General/Utilities/garbage - roll off bins Jun 2015 200.00 Jerald Schade Jul Wage-180.00 Jul - Cem/Park - 266.68/555.56 877.70 Deana Daley Jul Animal Control Wage 243.80 Jul Dogs 0 Lawn Tech Lawns/Cem/Park 1061.04 Allstate insure/trucks 2015-2016 894.00 Dallen Skelley reim for animal control equip 1093.23 Southwest Plumbing sprinkler - cemetery 22.69 KFJ-C Store truck$44 /mower gas-$14 58.00 Sutherlands bathroom pk-$69.56/Sod - $70 139.56 BK's Stop & Shop fire 104.20 Hobby Tractor Repair service call 277.18 Added per motion: Stoney Jensen reim popcorn machine/projector/screen 987.97 gas for fire 46.09 Postmaster stamps 732.00 UVU fire training 25.00 Stoney motioned to accept 01 July 2015 minutes, Dallen seconded. Motion carried. Seth motioned to adjourn, Stoney seconded. Motion carried.

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Delena Fish at 435-653-2695.

Notice of Electronic or Telephone Participation

Minutes of Elmo Town Council 05 August 2015 Attending: Casey Lofley, Stoney Jensen, Dallen Skelley, Seth Allred, Brent Hadfield and Delena Fish. Citizens: Jerald Schade, Deana Daley Media: Rachael - EVT10 Mayor Lofley called the meeting to order and welcomed those in attendance. Citizen Concerns: None were received from the floor. Mayor Lofley asked council if anyone had received concerns. Brent stated that he had received a concern from a residence concerning burning outside burn window. There wasn't a threat of it getting out of control. The issue was the pollution in the air. Stoney stated that the fire department will respond when they are paged by the Sheriff's Department. The State of Utah determines the burn window. The dates are posted at the post office and library when in effect. Mayor Lofley stated that he had received a call from a resident concerning the location of the dumpsters. He inquired about the progress of the location on North Elmo Road. Brent stated that the tailing previously talked about has been smoothed out, but it isn't enough to prevent getting stuck in the mud during rain and winter snow. He stated that the council needs to determine if they will go forth and really develop the area into a RV Dump with bathrooms, tables and dumpster location and apply to the CIB for a grant to develop or just do something on their own. Getting the grant from CIB will take time and the need is now. The council inquired about funds in the budget for streets. Delena stated that right now they had $5000 set aside for streets, if more is needed, they would need to advertise the amendment of the budget. The council agreed to move forward on a semi permanent location. Brent will get princes on 20-3- tons of roto tailings. This item will be placed on the September agenda for fund approval. Town Employee Report: He was still waiting for the cemetery sign. He stated that the overhead door on the old fire station is on it's last leg. Seth stated that it really needs to be replaced. Stoney stated that the roof needs to be replaced as well. The town will be getting another fire truck that needs to be stored. As the discussion developed, the council agreed that they should tear down the building and rebuild. They discussed further about approaching the CIB for a grant for the addition of a kitchen, another fire station bay and storage building. This will be placed on the September agenda for further discussion and possible approval of funds. Dallen stated that he has concerns over the streets. There are trees and weeds along all the streets. Seth stated that there is a weed sprayer with pump in the garage that can be pulled along behind a 4 wheeler or mower. It will need new tires. but should work just fine. If that doesn't work, the town can purchase a little hand sprayer that could be used. The council inquired about the job description on the road. Delena reminded the council that they removed street cleaning responsibilities from the job description of the Town Employee in lieu of using those funds to have the streets swept. Jerald provided the town with a bid earlier this year from Pro Sweep to sweep 3 times per year for $800 per sweep. Seth stated he would contact them to see if they will sweep before Horse & Buggy Days. Animal Control Officer Report: Deana stated that she received 1 request to come to their home for the issuance of a dog license. She has a list of request for the animal trap. LaRue Lofley presently has the live trap and will go down her request list. She stated there are 35 grants available for Animal Control. She stated that she had some grant writing experience and wanted to know if the council had a problem with her applying for them. The council gave their approval. Casey stated that product didn't come with the dart gun. This would need to be ordered. Dallen stated that he though with the purchase of the kit, it should have contained the product, however he would see if it was available in his catalog. Deana stated that she need more door hangers. Delena stated that she had contact Windy concerning the supplies she was given. She stated she has none left. Delena will order more door hangers. Cemetery Survey Markers - Tabled until next meeting. Computer Backup Options/Maintenance/IT Support: Delena stated that previously she had reported that the server had crashed and died. She thought at that time that it would need to be replace. She found out that when the computer system was initially purchased from the dealer in Price they sold the town a system that really was not needed by the town. The server wasn't necessary. Luckily when it crashed all programs remained on the individuals computers. She presented recommendations for backup options researched by Jan Cutris, IT support. The council discussed options. Stoney motioned that the town purchase the service from Carbonite Personal for $59 per year and check with Jan on the cost of performing a monthly maintenance on the town computers, Dallen seconded. Motion carried by roll call, all presented voting yes. Auditors Acct Requirements Review: Delena stated that she received a form that will need to be completed by the auditor on financial control for small cities/towns. This will be a yearly requirement. She asked that the council review. It will be placed on next months agenda for comments and possible action. Board Member Reports: Seth stated that the council really needs to define the town employees job description. Weed spraying needs to be defined. Also weed maintenance. Dallen stated that when brush hog is used, the cutting needs to be swept up in addition to just cutting. Seth stated the council needs to work on obtaining adequate storage for equipment. Currently some is stored in the old fire station and some at the cemetery garage. Need to get it all in one area. He stated that Hobby Tractor was down on July 25th. They spent several hours repairing the tractor and brush hog. Dallen stated that he was concerned with the use of Jerald son using the tractor to cut weeds. Brent asked about coverage. Delena stated that the town pays for up to 15 volunteers with worker comp insurance. She stated that Jerald's son was working off community service hours. Several of the councilmen stated that they were unaware that he was working off hours. Brent stated he feels that those individuals working off hours should do physical work, not drive around on a tractor. Others agreed. It was determined that during summer sweeping, cleaning and weed control on sidewalks and curbs/gutters, shoveling walks during winter. Also all community hours be approved by council before approved. Dallen had nothing other than what has already been discussed. Brent stated that the scout breakfast will be Saturday morning. He asked if the counsel felt the fire truck go around town waking residences as in the past. The council agreed. Stoney will have the truck going at 6:30. He also wanted to set the priority on the next round of curb and gutter. Most all streets have received curb and gutters. Priority as follows: 1. West Elmo Road - South Center to 100 West 2. West Elmo Road - South 100 West to 200 West 3. Main Street - North Side 100 West to 200 West 4. 200 West - West Side Center to West Elmo 5. 100 South - South Side 100 West to Center 6. 100 North - South Side 400 East to 500 East 7. 100 East - East Side 100 North to 200 North 8. West Elmo Road - South 200 West to Elmo Town Limits 9. 200 East - East Side 100 North to 200 North 10. 200 East - West Side 100 North to 200 North Drainage - He stated in the future the council will need to meet with Calvin Willson and Ryan Kelly about the road right away for 100 North and 200 East. Stoney showed the council two examples of the lights to be installed on the building. The council agreed on the larger square light. He also stated that he support the building of a new bay for the fire station and storage area. These need to be added to the CIB request for the kitchen. Delena's Items and Review of Monthly Financials: Delena stated that she had received a call from Debbie Oveson. She is requesting a business license for a snow shack. It will be placed by their gate, 200 W and Main. Council gave their approval. Delena reviewed the deposits and checks for July as well as reviewed the expenses/income vs the budget report. Dallen motioned to pay the following bills with the addition of Postmaster for $732, Reimburse Stoney for the purchase of the projector/screen $827.98 and 76.09 for gas for fire truck, UVU - WLFF recertification of $25 (5 firemen) and Deana's wages of $290.40. Stoney seconded. Motion carried by roll call, all present voting yes. Rocky Mt Power General - street lights 393.63 Rocky Mt. Power Housing Authority -fire/hall 158.74 Rocky Mt, Power General -DUP 0 Rocky Mt. Power General - Garage 13.10 Questar Housing Authority - fire/hall Questar General - Fire -old fire station 7.56 Emery Telcom General/Office Expense-internet/telephone 296.59 City Sanitation General/Utilities/garbage- June 2015 848.75 Castle Valley Special ServicesGeneral/Utilities/water/sewer-Jul 2015 2110.75 Delena Fish wage- Jul 359.40 Casey Lofley wage - Jul 50.00 46.18 City Sanitation General/Utilities/garbage - roll off bins Jun 2015 200.00 Jerald Schade Jul Wage-180.00 Jul - Cem/Park - 266.68/555.56 877.70 Deana Daley Jul Animal Control Wage 243.80 Jul Dogs 0 Lawn Tech Lawns/Cem/Park 1061.04 Allstate insure/trucks 2015-2016 894.00 Dallen Skelley reim for animal control equip 1093.23 Southwest Plumbing sprinkler - cemetery 22.69 KFJ-C Store truck$44 /mower gas-$14 58.00 Sutherlands bathroom pk-$69.56/Sod - $70 139.56 BK's Stop & Shop fire 104.20 Hobby Tractor Repair service call 277.18 Added per motion: Stoney Jensen reim popcorn machine/projector/screen 987.97 gas for fire 46.09 Postmaster stamps 732.00 UVU fire training 25.00 Stoney motioned to accept 01 July 2015 minutes, Dallen seconded. Motion carried. Seth motioned to adjourn, Stoney seconded. Motion carried.

Meeting Information

Meeting Location

75 S 100 E
Elmo, 84521
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Contact Name

Delena Fish

Contact Email

delenafish@etv.net

Contact Phone

(435)381-6108

Notice Posting Details

Notice Posted On

September 04, 2015 10:00 AM

Notice Last Edited On

September 04, 2015 10:00 AM

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