General Information

Government Type

Municipality

Entity

Orem

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

September 8, 2015

Notice Tags

Zoning, Elections

Notice Type(s)

Meeting

Event Start Date & Time

September 8, 2015 06:00 PM

Description/Agenda

Items for this meeting include the following: * Agenda CITY OF OREM CITY COUNCIL MEETING 56 North State Street, Orem, Utah September 8, 2015 This meeting may be held electronically to allow a Councilmember to participate. 3:30 P.M. WORK SESSION - PUBLIC SAFETY TRAINING ROOM 1. UPDATE - Mayoral Compensation Review Committee (60 min) 2. UPDATE - Utility Open Houses (15 min) 3. DISCUSSION - Dog Park Location Options (15 min) 5:00 P.M. STUDY SESSION - PUBLIC SAFETY TRAINING ROOM PREVIEW UPCOMING AGENDA ITEMS 4. Staff will present to the City Council a preview of upcoming agenda items. AGENDA REVIEW 5. The City Council will review the items on the agenda. CITY COUNCIL - NEW BUSINESS 6. This is an opportunity for members of the City Council to raise issues of information or concern. 6:00 P.M. REGULAR SESSION - COUNCIL CHAMBERS CALL TO ORDER INVOCATION/INSPIRATIONAL THOUGHT: By Invitation PLEDGE OF ALLEGIANCE: By Invitation APPROVAL OF MINUTES 7. MINUTES of City Council Meeting - July 28, 2015 8. MINUTES of Joint City Council/Alpine School District Meeting - August 26, 2015 MAYOR'S REPORT/ITEMS REFERRED BY COUNCIL 9. UPCOMING EVENTS 10. APPOINTMENTS TO BOARDS AND COMMISSIONS Heritage Advisory Commission 1 vacancy Recreation Advisory Commission 1 vacancy 11. RECOGNITION OF NEW NEIGHBORHOODS IN ACTION OFFICERS CITY MANAGER'S APPOINTMENTS 12. APPOINTMENTS TO BOARDS AND COMMISSIONS PERSONAL APPEARANCES - 15 MINUTES 13. Time has been set aside for the public to express their ideas, concerns, and comments on items not on the Agenda. Those wishing to speak should have signed in before the beginning of the meeting. (Please limit your comments to 3 minutes or less.) CONSENT ITEMS 14. There are no consent items. SCHEDULED ITEMS 15. RESOLUTION - Authorizing the Mayor to execute an agreement with Utility Service Partners Private Label Inc. d/b/a/ Service Line Warranties of America (SLWA) to educate and market its services to residential property owners within the City of Orem REQUEST: The Assistant to the City Manager recommends that the City Council, by resolution, authorize the Mayor to sign the agreement with SLWA. PRESENTER: Steven Downs POTENTIALLY AFFECTED AREA: Citywide BACKGROUND: Residential property owners within the City call the City weekly asking for repairs to the water or sewer lines that provide service to their homes, only to find out that it is their responsibility to pay for the repairs. Often these repairs can cost thousands of dollars. The City is making an effort to be proactive in educating residential property owners about this responsibility, and to provide them with an optional solution that could help them mitigate the risk of a line breaking and/or leaking. In April, 2015, the City requested proposals from organizations that would consider partnering with the City in an effort to educate and offer a solution to residential property owners regarding their responsibility for the water and sewer lateral lines to their homes. The City received three proposals. After reviewing the proposals, the City has determined that that SLWA offers a superior product at the lowest price. The proposed agreement between the City and SLWA grants to SLWA a non-exclusive license to use the City's name and logo on letterhead, bills, and marketing materials that will be sent to residential property owners within the City educating them about their rights and responsibilities for the sewer and water lateral lines servicing their properties as well as offering for sale warranties and other products related to the repair and maintenance of sewer and water lateral lines that service their properties. 16. RESOLUTION - Authorizing the Mayor to Enter into an Interlocal Agreement with Utah County for the joint administration of the Municipal General Election and the Utah County Special Election on November 3, 2015 and to Designate One Election Day Voting Center REQUEST: The City's Election Official recommends: (1) that the City Council, by resolution, authorize the Mayor to enter into an Interlocal Agreement with Utah County providing for the parties' joint efforts to administer the 2015 Municipal General Election and the Utah County 2015 Special Election; and (2) that the City Council designate an election day voting center to be located at the Orem City Center, 56 North State Street, Orem, Utah. PRESENTER: Donna Weaver POTENTIALLY AFFECTED AREA: Citywide BACKGROUND: The City conducted the 2015 Municipal Primary Election using the vote-by-mail method. Voter turnout increased dramatically compared to other recent municipal primary elections. It was the City's intent to conduct the 2015 General Municipal Election using the same vote-by-mail method. Recently, the Utah County Commissioners voted to hold a county-wide special election on November 3, 2015 and place on the county-wide ballot a proposed local sales tax option for transportation. If Utah County and the City were to proceed with the respective elections independently, voters within the City would be required to vote twice: once in the municipal election and once in the county-wide election. In an effort to provide the best access to the election process for the residents of the City, the Election Official recommends that the City and Utah County enter into an interlocal agreement providing for the joint administration of the 2015 Municipal General Election and the County's special election. It is to the mutual benefit of Utah County and the City to jointly administer the elections. Joint administration will decrease the costs of each governmental entity administering and conducting separate elections and will decrease voter confusion. Utah County will directly administer the election, and the City will play a secondary role assisting the County with monitoring the election process. Utah County will create and provide to voters a combined ballot containing the candidates for local office as well as the sales tax ballot proposition. The vote-by-mail method used in the 2015 Municipal Primary Election will be preserved through the County's distribution of vote-by-mail ballots to all registered voters within the City. Utah County will canvass the ballot proposition, and the City will canvass its local candidate results. The costs of the election will be shared between Utah County and the City. The Election Official and City staff will make every effort to provide assistance to the County for this joint administration. In order to facilitate this joint administration, the City Council must designate an election day voting center to be located at 56 North State Street, Orem, Utah. The Interlocal Agreement is being finalized and will be provided to the City Council and to the public as soon as it is available. CONTINUED ITEM - PD-45 - 12x12 NW Crossing - 1187 North 1200 West - Proposed Jive Location 17. ORDINANCE - Enacting Section 22-11-58 (PD-45 zone) and Appendix MM, and amending Section 22-5-1 and Section 22-5-3(A) and the zoning map of Orem City to change the zone on 4.77 acres generally at 1187 North 1200 West from the Highway Services (HS) zone to the PD-45 zone. REQUEST: The applicant requests the City enact Section 22-11-58 (PD-45 zone) and Appendix MM, and amend Section 22-5-1 and Section 22-5-3(A) and the zoning map of the City of Orem to change the zone on 4.77 acres located generally at 1187 North 1200 West from the Highway Services (HS) zone to the PD-45 zone. PRESENTER: Jason Bench POTENTIALLY AFFECTED AREA: Timpview Neighborhood BACKGROUND: This item was continued from the August 25, 2015 City Council meeting to allow neighbors to meet with the developers on neighborhood concerns. The applicant would like to construct a new development consisting of two 140 foot tall office buildings on the west side of 1200 West at 1187 North 1200 West. In order to allow this type of development, the applicant requests that the City Council approve the creation of the PD-45 zone. The proposed PD-45 zone would incorporate most of the standards of the HS zone (which is the current zoning on the subject property) with a few modifications. For example, the PD-45 zone would allow a building height of 180 feet whereas the HS zone only allows a building height of 60 feet. The PD-45 zone would also expand the list of acceptable exterior finishing materials to include stone, glass fiber reinforced concrete, composite metal panel and architectural formed concrete. Lastly, the PD-45 zone would require three accesses from 1200 West to meet the needs of this particular property. All other development standards would be the same as the HS zone. The applicant's concept plan shows underground parking in both buildings. The concept plan also requires a six (6) foot sidewalk buffered by an eight foot landscaped strip along the length of the applicant's property. As part of this project, 1200 West will be widened to five lanes from 1200 North to the southern boundary of the subject property. Although the full five lanes will be paved in this area, only three lanes will be striped until traffic levels justify the need for all five lanes. Longer term, it is anticipated that 1200 West will be widened to five lanes between 800 North and 1600 North as funding allows or as re-development occurs. A neighborhood meeting was held on May 7, 2015. Fourteen people were in attendance including the applicants and City staff. Those in attendance brought up concerns regarding traffic and improvements on 1200 West to accommodate the additional traffic as well as making sure there was adequate parking on site. After reviewing the proposed rezone, staff has identified the following advantages and disadvantages of the proposal. Advantages of the proposal: - The proposed rezone would allow the creation of new office space in a desirable location with prime visibility from I-15. - Development of two office buildings under the PD-45 standards could help keep existing Orem businesses in Orem and/or attract new businesses to the City. Disadvantages of the proposal: - Increasing the allowable building height from 60 feet to 180 feet may have negative visual impacts on the neighborhood to the east. RECOMMENDATION: The Planning Commission recommends the City Council enact Section 22-11-58 (PD-45 zone) and Appendix MM, and amend Section 22-5-1 and Article 22-5-3(A) and the zoning map of the City of Orem to rezone property located generally at 1187 North 1200 West from the HS zone to the PD-45 zone. City staff supports the Planning Commission recommendation. COMMUNICATION ITEMS 18. There are no communication items. CITY MANAGER INFORMATION ITEMS 19. This is an opportunity for the City Manager to provide information to the City Council. These items are for information and do not require action by the City Council. ADJOURNMENT

Notice of Special Accommodations (ADA)

THE PUBLIC IS INVITED TO PARTICIPATE IN ALL CITY COUNCIL MEETINGS. If you need a special accommodation to participate in the City Council Meetings and Study Sessions, please call the City Recorder's Office at least 3 working days prior to the meeting. (Voice 801-229-7074)

Notice of Electronic or Telephone Participation

This meeting may be held electronically to allow a Councilmember to participate.

Meeting Information

Meeting Location

56 North State Street
City Council Chambers
Orem, UT, 84057
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Notice Posting Details

Notice Posted On

September 03, 2015 05:14 PM

Notice Last Edited On

September 03, 2015 05:14 PM

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