General Information

Government Type

Municipality

Entity

Marriott-Slaterville

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

City Council

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

March 31, 2015 03:55 PM

Event End Date & Time

March 31, 2015 03:55 PM

Description/Agenda

MARRIOTT-SLATERVILLE CITY COUNCIL MEETING 1570 West 400 North THURSDAY, JANUARY 15, 2015 – 6:30 P.M.Council Members Present: Dennis Illum, President Scott Van Leeuwen, Vice President Kim Slater Delbert Hodson Rob Smout Council Members Excused: Mayor and Staff: Keith H. Butler, Mayor Bill Morris, Administrator Becky Kendell, City Recorder Visitors: 1. Call to Order and Pledge of Allegiance. Pres. Illum called the meeting to order at 6:30 pm, and the Pledge of Allegiance was recited by those present. 2. Discussion/action on minutes. Motion by Mr. Smout to approve the minutes, seconded by Mr. Slater. Vote called and passed unanimously. 3. Election of the 2015 Council President and Vice-President. Pres. Illum opened elections and nominated Scott VanLeeuwen as 2015 Council President. Second by Mr. Smout. Motion by Mr. Slater to close nominations and elect Mr. Vanleewuen by acclamation. Motion by Mr. Slater to nominate and elect by acclamation Mr. Illum as 2015 Vice-President, second by Mr. Hodson. Votes called with all in favor of the motions. 4. Review of Business Licenses: a. Borrett Animal Hospital 875 A West 12th Street. b. 3Tek Wireless, 1465 South 1200 West, Suite 1. c. Sims and Sons Construction, 1563 South 1100 West. Motion by Mr. Smout to approve business licenses, second by Mr. Illum. Vote called and passed unanimously. 5. Discussion/action on the Annual Audit Report. Cody Cardon, from Wood-Richards & Associates, Independent Auditor, spoke on the Financial Statements and Audit Report for Fiscal Year ending June 30, 2014. He reviewed a few changes and recommendations for the City. In the review of the balance sheets, there were several journal entry adjustments that were made. Also, the state law limits the unrestricted fund balance to not exceed the 25% in revenues, and the city is currently 36%. The Independent Auditor reported that the city is in very good shape, and expressed thanks for cooperation of the administration during the audit. Mayor Butler thanked Cody and Ryan for there service. Staff recommended approval of the Audit Report for Fiscal Year ending June 30, 2014. Motion by Mr. Slater to accept the audit report, second by Mr. Illum. Vote called and passed unanimously. 6. Quarterly financial report. Mayor Butler distributed and presented the quarterly financial report and reviewed it with the city council. 7. Discussion/action on Resolution 2015-A renewing the Comcast Franchise Agreement: Kirk Nord. Mr. Kirk Nord, with Comcast, reviewed the proposed Franchise Agreement with council and answered any questions they had. Mr. Illum asked how much of the city do they cover, Mr. Nord indicated that they service approximately 46% of the residents. Mr. Slater indicated that in the agreement that if there are at least 15 resident within a certain distance seeking service then Comcast must provide service to that area. Mr. Smout asked about plans for the fiber line that was put in the ground. Mr. Nord indicated that they are still working on that for future services. Mr. Slater asked if the agreement can be cancelled at anytime. Mr. Nord indicated that they could if the circumstance was major and written notice. Mr. Nord discussed franchise fees which are capped at 5%. Council discussed the term of the agreement being 10 or 15 years, and it was agreed that the agreement would be 10 years. Mr. Smout asked if they could supply a map with residents that they are currently being served. Mr. Nord said he would e-mail that to Mr. Morris who will forward to Mr. Smout. Mr. Morris noted that the address for the City in the agreement is not current. Mr. Nord indicated he would correct the city address. Motion by Mr. Smout to adopt Resolution 2015-A renewing the Comcast Franchise Agreement,with amendments as recommended for a 10 year agreement. Second by Mr. Hodson. Roll Call Vote: Mr. Smout – aye Mr. Slater – aye Mr. Hodson – aye Mr. Illum – aye Pres. VanLeeuwen – aye Resolution 2015-A passed unanimously. 8. Discussion/action on Resolution 2015-B granting an extension on the residential solid waste collection and disposal contract: Beth Holbrook, Waste Management. Beth Holbrook from Waste Management spoke and indicated that under this contract extension that rates would not be increased until after June 2016. Mr. Holbrook reviewed the terms of the extension. Mr. Morris indicated that the City previously entered a Contract with Waste Management for residential solid waste collection and disposal services, said Contract is to expire in March, and the City desires to extend said Contract for a period of five (5) years. Staff discussed the pros and cons of renewal versus issuing a request for proposals soliciting bids. Staff indicated that the current contract is going well and that the City has not experienced problems or other issues that have not been resolved. Also, the extension would allow the City five (5) more years to pick up any additional residents who are not under the City’s service. As a con, staff noted that if a request for proposal were issued, the City may obtain a more competitive rate to benefit our residents. However, such a competitive rate that is not a certainty. Mr. Smout indicated that the council members understand the pros and cons, and he feels that the extension is beneficial. Motion by Mr. Illum to adopt Resolution 2015-B granting a five (5) year extension on the residential solid waste collection and disposal contract with Waste Management as recommended. Second by Mr. Slater. Roll Call Vote: Mr. Illum – aye Mr. Hodson – aye Mr. Slater – aye Mr. Smout – aye Pres. VanLeeuwen – aye Resolution 2015-B passed unanimously. 9. Annual Training Requirement: a. Open and Public Meetings. b. Non-discrimination. Mr. Morris presented the annual training on the Open and Public Meetings Act and answered questions of the council. Mr. Morris also presented the annual training on Unlawful Discrimination and Sexual Harassment Prevention and outlined the process of filing and processing a complaint while answering questions on this topic. 10. Closed executive session to discuss character and competency of an individual and/or strategy for the acquisition of real property. Motion by Mr. Slater to close public meeting and convene an closed session on the character, professional competence, or physical or mental health of an individual. Second by Mr. Smout. Roll Call Vote: Mr. Smout – aye Mr. Slater – aye Mr. Hodson – aye Mr. Illum – aye Pres. VanLeeuwen – aye Motion passed unanimously. Executive session convened to discuss the character, professional competence, or physical or mental health of an individual. Motion by Mr. Slater, seconded by Mr Hodson, to end the closed meeting and re-convene the open meeting. Vote passed unanimously. 11. Officer reports and legislative oversight. Mr. Illum wants contractors to clean up the dirt on the roads. Mayor Butler discussed a meet with BDO, Whitaker, and Central Weber Sewer District, on the construction of the new sewer line and the 3 month ordeal to make new infrastructure that will affect traffic on 1200 West and 400 North. Council members discussed ongoing problem with beavers, pumping ground water out of canal while they are pouring cement, roads and related issues. Mr. Smout, thanked Mr. Illum for his service over the years as Council President. All other council members and the Mayor agreed. Mr. Slater thanked Mr. Morris for his time and efforts helping Toads. Pres. VanLeeuwen thanked the council for their support. Mr. Illum said as he drives around the City and is very impressed with all the improvements that the City has completed over the years, and the City has made a lot of improvements. 12. Adjourn until February 19, 2015. Being no further business, Pres. Vanleeuwen adjourned the meeting at 8:37 p.m.

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Becky Burt at 801-627-1919.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

1570 W 400 N
Marriott-Slaterville City, 84404
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Contact Name

Drew Holley

Contact Email

recorder@marriott-slaterville.gov

Notice Posting Details

Notice Posted On

March 31, 2015 04:04 PM

Notice Last Edited On

March 31, 2015 04:04 PM

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