General Information

Government Type

Municipality

Entity

Pleasant View

Public Body

City Council

Notice Information

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Notice Title

city council

Notice Tags

Public Records

Notice Type(s)

Notice

Event Start Date & Time

January 14, 2015 07:00 PM

Event End Date & Time

January 14, 2015 07:00 PM

Description/Agenda

APPROVED MINUTES: MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF PLEASANT VIEW CITY, UTAH December 9, 2014 The public meeting was held in the city office at 520 West Elberta Dr. in Pleasant View, Utah, commencing at 6:00 P.M. MAYOR: Toby Mileski COUNCILMEMBERS: Scott Boehme Jerry Burns Michael Humphreys Mel Marker Steve Gibson STAFF: Valerie Claussen Heather Gale Melinda Brimhall Chief Ryon Hadley VISITORS: Ron Rogers Heidi Rogers Heidi Mead Carson Jones Terrie Stephenson Danielle Jeppson Mark Taylor Andrew Hogge Matt Elmer Homer Capener Richard Elmer Jason Allen (PEC) Mark Castro Craig Saunders Pledge of Allegiance: Pleasant View Troop 296 Opening Prayer, Reading or Expression of Thought: Mel Marker Comments/Questions for the Mayor & Council for items not on the agenda. Mark Castro: I’m with CNC Construction and we’re trying to get building permits and it’s taking forever going through. The Planning Commission is still waiting for comments back. Is there any way to change that in the future so we can get people to come to Pleasant View? We asked for a footing and foundation permit and couldn’t get it or get it rushed through. Sunrise Engineering just approved the plans yesterday and gave us a list of 75 comments and Jones and Associates just got their comments in as well. We are building a warehouse and office space in Parkland Blvd. I have a building ready to ship and Valerie was gone last week. This is the roughest I’ve had in my 22 years and it’s very different than Saratoga Springs. CM Marker: Did you submit incomplete materials? Mayor Mileski: Residential plans do not go to the Planning Commission so what’s the difference with a commercial building? Valerie Claussen: Commercial and industrial buildings go to Planning Commission for site plan approval. Residential lots are prepared lots for homes. Civil plans and conceptual plans are turned in. The review of the civil plans takes longer than building permits. Planning Commission gets to review and approve those. Parkland is in the MCM zone and on the planning side there are concerns with flat metal buildings. The Commission was satisfied with the proposed building, but the civil plans had not been turned in. We need those not less than a month before you get approval because of staffing, etc. Without civil you could have a situation where the floor is done and there’s an issue with it, will the city really make them tear it up? Civil is part of the site plan approval and reviewed so they’re not quite at construction time yet. The Planning Commission doesn’t approve the construction plans, but there are civil engineering components. We didn’t have civil plans so the Commission couldn’t move forward with site plan approval, this was an incomplete application and there are technical issues. After site plan approval they would get final on civil and concurrently get their building permit. If the Council wants to change that, we could look at stream lining the process and changing the ordinance. If we said here are submittal deadlines, etc. to be blunt, we would need additional staff. The Commission is another layer of protection for the city. The applicant was given a checklist. CM Humphreys: How long did the engineering take? Valerie Claussen: Not a long time, two weeks. Three weeks is typical even in a city of 30,000 people it would take that long. CM Humphreys: What can we do to make the process go more quickly? Valerie Claussen: There are things we could do that possibly would shave off one week. Mayor Mileski: There were 50 comments from Sunrise Engineering, and we’ll check into it. Craig Saunders: I came to the Planning Commission regarding OP Tanks and we need someone who’s a progressive thinker. Had I had the experience I had one month ago at the Planning Commission, I wouldn’t have built in Pleasant View. I thought I’d be here for 15 minutes, but it was one and half hours. I followed protocol and the Building Official said go ahead. Four to Five million in sales will be done this year that could come back to Pleasant View City with sales tax revenue. Melinda Greenwood: The proper process did not take place on this particular item and it’s one of the reasons that we moved to Sunrise Engineering. Carson Jones: It’s been very interesting to listen to this meeting so far. I do building in Pleasant View quite often and I agree with what’s being said. One time they spent one and a half hours talking about a sign ordinance before we had a sign ordinance. I think the process should be streamlined and the discussion should remain with what’s on the agenda rather than veering off target. Consent Item: Motion was made by CM Burns to approve the consent items (Worker’s Compensation 2015 renewal rate). 2nd by CM Gibson. Voting Aye: CM Boehme, CM Burns, CM Marker, CM Humphreys, and CM Mileski. Motion passed 5-0. Business: 1. Discussion and possible appointment of Planning Commission members. (Presenter: Mayor Mileski) Mayor Mileski: We need members who will attend the meetings. Neil Amaral should move into the current open position. The majority of everyone shows up and attends for the most part. There are two alternate positions open and Andy Nef’s position to fill as a new appointment. I don’t believe there’s anyone left on the list I have in my office so I talked to a couple of people who are interested in serving. Kristy Hales with Lomond View Nursery and we know her family has obvious history with the city, and also James Cummings who worked for Thiokol would be good fits. CM Burns: I think new blood is always good. It would be wise to let the residents know about the vacancies and let people submit their interest, invite their participation. CM Boehme: I think that’s a good thing and we’ve asked for interest that way in the past. People like to volunteer. Let’s put it in the newsletter and on the marquee and see who’s interested. CM Gibson: I think we should do as we’ve just discussed and we need to be little more forward thinking and ask the candidates to meet certain criteria. I think the Mayor has that right. We need people to fit the niche. CM Marker: Do you have a short list Mayor? Mayor Mileski: I have a couple of people, or we could advertise. CM Burns: I think we need to give the community a chance to participate. CM Gibson: I could personally support Kristy Hales. CM Boehme: I assume Andy Nef is interested in continuing? Mayor Mileski: We can just address it in January during the second meeting on the 27th so that the information can go out in the newsletter. 3. Approval of a resolution encouraging the State of Utah to Address Comprehensive Transportation Funding. (Presenter: Melinda Greenwood) Melinda Greenwood explained that the Utah Local Governments Trust asked all cities to pass a resolution. They lobby diligently every year and their efforts fail at the legislature to gain money for cities transportation needs. If we all work in harmony with the ULCT and let the legislature know we all have funding issues it will hopefully be beneficial. We don’t receive enough B&C Road funds to maintain roads and having the message come from each city would be best. After reviewing the resolution voting CM Boehme moved to adopt the resolution. Motion was seconded by CM Burns. Voting as follows; CM Boehme-Aye, CM Burns-Aye, CM Humphreys-Aye, CM Gibson-Aye and CM Marker-Aye. Voting was unanimous in favor. Melinda Greenwood said that she would recommend joining the Transportation Coalition which is $250.00 for a membership. 4. Public Hearing continued from November 25, 2014 – Discussion on the adoption of a Resolution for the City’s Updated Water Conservation Plan. (Presenter: Valerie Claussen) Valerie Claussen: This is a continued public hearing and we’ve had time to receive public comment. There has been no public comment received to this point. I am happy to answer any questions you may have. With no comments from the public in attendance CM Boehme moved to close the public hearing. Motion was seconded by CM Humphreys. Voting was unanimous in favor. CM Boehme moved based on the recommendation and update to adopt the updated plan. Motion was seconded by CM Gibson. Voting as follows: CM Boehme-Aye, CM Gibson-Aye, CM Burns-Aye, CM Marker-Aye, and CM Humphreys-Aye. Voting was unanimous in favor. 5. Discussion and Approval of Amendments to the Personnel Policies and Procedures Manual • Resolution on Delegation of General Policy Changes to the Mayor and City Administrator. • URS Definition of Eligibility of Tier 1 & Tier 2 Elected and Appointed Officials • Vacation Carryover • Overtime Compensation Calculation (Presenter: Melinda Greenwood) Melinda Greenwood: I would like general changes to the policy that don’t affect the budget to be made by staff with the Mayor’s approval and reviewed by legal when needed. Anything not negatively impacting the budget and not mandated would be impacted. These changes are not the public’s business and it would save time not having to prepare memo’s etc. For example, items mandated by URS (Utah Retirement Systems) would not go to the City Council, but things like vacation carry-over would come to City Council. This was just a brief taste of what would and would not come to City Council. A discussion took place regarding the current vacation carry-over policy, where Pleasant View City falls in comparison to other cities and what benefits the Council members and some audience members receive from their employers. During the discussion more detail regarding what items would and would not come to the Council were discussed. CM Gibson: What happens if it’s in a gray area? Melinda Greenwood: If it’s mandated by the state it’ll just be done, if it negatively affects the budget it would come to the Council, but if it’s not mandated and doesn’t affect the budget at all the Mayor would be included. CM Gibson moved to approve the increase in vacation carryover to 160 hours use or lose vacation each year with 100% paid out at separation of employment. Motion was seconded by CM Marker. Voting was unanimous in favor. CM Burns: Make a note and let the City Council know about the changes to policy that won’t come to the City Council. Melinda Greenwood explained the current overtime practice and gave the Council options to consider making a change to the policy. Mayor Mileski: Option #2 - take the hardship out and makes sense. Motion was made by CM Boehme to accept option #2 (Eliminate sick, vacation and holiday time towards the calculation of overtime, but pay all holiday hours actually worked at a rate of time and a half). Motion was seconded by CM Marker. Voting was unanimous in favor. Melinda Greenwood: We’ll implement that at the beginning of the next pay period. CM Burns moved to approve the resolution on delegation of General Policy Changes to the Mayor and City Administrator with notification to the Council of the changes made. Motion was seconded by CM Humphreys. Voting was unanimous in favor. CM Gibson: Do we have recourse if we don’t like a change that’s been made. Mayor Mileski: Yes, one councilmember disagreeing with a change has to have a second councilmember’s support to place the item on an agenda. Voting as follows: CM Marker-Aye, CM Humphreys-Aye, CM Gibson-Aye, CM Burns-Aye and CM Boehme-Aye. 2. Discussion on potential street cross sections for Skyline Drive (Presenter: Gary Horton, PEC) Jason Allen with PEC gave a presentation regarding the three cross sections for Skyline Drive. Jason Allen: It’s been great working with Melinda, Valerie and Brandon with Jones and Associates. 6. Closed Meeting CM Humphreys moved to close the regular meeting and open a closed meeting for the purpose of discussing pending litigation. Motion was seconded by CM Boehme. Voting Aye were: CM Humphreys, CM Marker, CM Gibson, CM Burns and CM Boehme. The minutes of the closed meeting are protected and field separately. CM Burns moved to close the closed meeting. Motion was seconded by CM Boehme. Voting Aye were: CM Humphreys, CM Marker, CM Gibson, CM Burns and CM Boehme. OTHER BUSINESS: CM Marker: I’ve had people recommend that we have a note telling them to turn their utility bill over for the newsletter. We’re slow on the pickle ball courts which were proposed in July. Ogden city has 8 courts up on Monroe, so what’s the hold up? Mayor Mileski: They’ll be complete once there’s no snow. CM Gibson: In regards to proposals, I propose what I’d like to do to for clients and then they choose who to go with. Why can’t we go to whoever will give us a proposal? Valerie Claussen: The site’s not ready. PDF, but with procurement in place. Melinda Greenwood: That’s what we talked about last time, and our ordinance requires us to do that. Mayor Mileski: CM Marker and CM Gibson, you two are getting way off here. CM Gibson: I think we should have a list of requirements for when someone comes in and I think he (CNC Construction) overstepped the checklist list. I don’t expect a rebuttal right now, just making a comment and saying we should have something available for them. CM Burns: We need to protect the city and not circumvent the process where the city gets burned in the butt. Valerie Claussen: We have a checklist and a schedule that each applicant is given. CM Gibson: I agree with CM Burns, but there has to be an easier way to do it. Mayor Mileski: We all need to have the playbook. CM Burns: We have great employees and today 26 trees were planted at Shady Lane Park around the parking lot. Valerie Claussen: We had a workshop of December 4th with a good turnout and we’ll have another one in mid to late January. Chief Hadley: We have some training coming up with regards to the high school shootings. We helped out Fremont High when they had a situation there. Mayor Mileski gave an update on the January WACOG meeting, code enforcement, Board of Health, etc. Adjournment: 9:38P.M.

Notice of Special Accommodations (ADA)

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING AUXILIARY SERVICES FOR THESE MEETINGS SHOULD CALL THE PLEASANT VIEW CITY OFFICE AT 801-782-8529, AT LEAST 24 HOURS PRIOR TO THE MEETING.

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Meeting Information

Meeting Location

520 W Elberta Drive
Pleasant View , 84414
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Notice Posting Details

Notice Posted On

January 14, 2015 03:41 PM

Notice Last Edited On

January 14, 2015 03:41 PM

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