CASTLE VALLEY SPECIAL SERVICE DISTRICT
REGULAR BOARD MEETING
APRIL 17, 2014
MEMBERS PRESENT...
BRAD GILES, ROGER SWENSON, HILARY GORDON. MICHAEL TAYLOR, BRENT HADFIELD, KENT WILSON, GARY PRICE
STAFF PRESENT...
JACOB SHARP, CRAIG BUNNELL, DIANE HAGARA, MERRIAL JOHANSEN
MEMBERS NOT PRESENT
MISTIE CHRISTIANSEN , JR NELSON, TRENT JACKSON,
JEFF TUTTLE
Welcome by Chairman, Brad Giles at 7:00pm.
1. Review and Approval of Minutes of March 20, 2014
Motion was made by Hilary Gordon and seconded by Roger Swenson to approve the minutes of March 20, 2014. All those present voted for.
2. Public Comments – Comments From the Public on Items Not on Agenda
There were none.
3. 2014 Construction Projects
a. 2014 City Street Project
Jacob stated that there was a preconstruction meeting yesterday with Nelco Contractors. They will begin work on May 5th. They will be using Bennett Paving Company from Spanish Fork for their asphalt and pavement needs. Nelco Contractors indicated that Nielson Construction would not match the price from Bennett Paving.
b. Consideration of Award of 2014 Drainage, Water and Sewer Project
Jacob stated that there were five bidders. The low bid was Nielson Construction. Jacob recommended that the job be awarded to Nielson Construction.
Motion was made by Hilary Gordon and seconded by Brent Hadfield to award the bid to Nielson Construction in the amount of $588,194.70. Motion carried by roll call vote: Gary Price – yes; Michael Taylor – yes; Hilary Gordon – yes; Brent Hadfield – yes; Roger Swenson – yes; Kent Wilson – yes.
c. Consideration of Award of 2014 Curb & Gutter Project
Jacob stated that three contractors came to the site showing (Nelco Contractors, B. Hansen Construction and Wall Contractors combined with Nielson Construction. B. Hansen Construction submitted the only bid. Jacob stated that they have done this project for us in the past and have been good to work with.
Motion was made by Hilary Gordon and seconded by Gary Price to award the bid to B. Hansen Construction in the amount of $429,101. Motion carried by roll call vote: Gary Price – yes; Michael Taylor – yes; Hilary Gordon – yes; Brent Hadfield – yes; Roger Swenson – yes; Kent Wilson – yes.
Jacob reviewed the Cost Summary Sheet and stated that with all of the projects bid out he has completed what our Community Impact Board project funds will look like for the year. We have $259,882.70 in contingency.
Merrial explained the street widening and the pedestrian bridge across adobe wash in Orangeville and stated that he will design the bridge as part of the project without adding any costs to the contracts.
Kent asked for clarification in making sure that the District is not paying engineering costs twice. After discussion, concerns were addressed.
Jacob stated that we have grant money this year that we do not want to return. He stated that he needs a list of projects right away from each city/town indicating what they want to add to this year’s jobs so that we can price them out and decide what to do.
4. Discussion of Ferron Water Treatment Plant Study and Project Implementation
Jacob reminded everyone of the study that was presented last month and the recommendation of a new conventional plant at the existing location.
Motion was made by Brent Hadfield and seconded by Hilary Gordon to accept the recommendations for the conventional water treatment plant in Ferron City at the existing site at an estimated cost of $2.7 Million. Motion carried by roll call vote: Gary Price – yes; Michael Taylor – yes; Hilary Gordon – yes; Brent Hadfield – yes; Roger Swenson – yes; Kent Wilson – yes.
The board agreed to ask for 75% grant and 25% loan from the Community Impact Board in June.
5. Discussion Regarding New Service District Office Building
Jacob stated that the Memorandum of Understanding was revised and everyone has a copy; however, it has not been executed yet. It will be discussed in the next committee meeting.
We have met with four architects and have decided to go with Jim Dresslar from Moab.
We are meeting next Tuesday April 22 to further the concept design. Jim Dresslar has given us a contract proposal for concept design. This would get us the information we need to submit our application to the Community Impact Board. The District will enter into that contract with Mr. Dresslar for the concept design.
Jacob stated that the intention of Castle Valley Special Service District, Emery Water Conservancy District and Castle Dale City would be to submit an application to the Community Impact Board on June 1. He also stated that since this is a multi-agency effort, it should be looked on favorably by the Community Impact Board.
6. Manager’s Report
a. Review Quarterly Financials
Jacob reviewed the General Fund Quarterly Financials and stated that this is something that the auditors recommend we review at least every quarter.
b. Training for Board Members
Jacob stated that the required Annual Board Member Training is in Price on April 29th from 6-9pm in Price. Jacob stated that there is also an Annual Association of Special Districts Conference in November if the board members would like to attend.
Jacob asked the board to let Diane know if they attend as the District will pay for mileage and to also give Diane any documentation of attendance.
c. Secondary Water/Snotel Review
Jacob stated that the secondary water is on in all cities and town except for Castle Dale and Orangeville. The secondary water will be on in Orangeville on Monday and Castle Dale will be on Monday as well depending on how much water we get this weekend from the canal. Jacob reviewed the Snotel numbers.
d. Service District Trucks
Jacob explained that the District has two 2005 trucks that he has been trying to sell for $2000 each. Jacob stated he does not want these old trucks sitting around and can sell them for a discounted price of $1000 each if the board is in agreement.
The board agreed to sell the two trucks at a discounted rate of $1000.
Jacob stated that the District needs to purchase at least one new truck this year to replace the crew truck in Ferron. Last year we paid $30,000.
Motion was made by Roger Swenson and seconded by Hilary Gordon to allow Jacob to purchase a new crew pickup truck for the District. Motion carried by roll call vote: Gary Price – yes; Michael Taylor – yes; Hilary Gordon – yes; Brent Hadfield – yes; Roger Swenson – yes; Kent Wilson – yes.
Jacob stated that we also need to seriously consider purchasing a new or newer ten-wheel dump truck. Jacob stated that he is considering getting a new truck now and financing it for 3-5 years.
7. General Operational Items
Roger stated that he has noticed the potholes are fixed and expressed his appreciation.
Brent stated that there is a pothole on 200 South in Elmo.
Brad stated there is a pothole on 100 North 150 East in Castle Dale. Jacob indicated that it had been repaired.
8. Approval of Vouchers
Motion was made by Hilary Gordon and seconded by Brent Hadfield to approve the vouchers. Motion carried by roll call vote: Gary Price – yes; Michael Taylor – yes; Hilary Gordon – yes; Brent Hadfield – yes; Roger Swenson – yes; Kent Wilson – yes.
Motion was made by Brent Hadfield and seconded by Hilary Gordon to adjourn the meeting at 8:45pm. All those present voted for.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, indiviudals needing special accommodations during this meeting should call Castle Valley Special Service District at 435-381-5333.