General Information

Government Type

Charter School

Entity

Utah Virtual Academy

Entity Website

http://utva.k12.com/

Public Body

Utah Virtual Academy

Notice Information

Add Notice to Calendar

Notice Title

UTVA Board Meeting

Notice Tags

Education

Notice Type(s)

Meeting

Event Start Date & Time

April 23, 2014 06:30 PM

Event End Date & Time

April 23, 2014 08:00 PM

Description/Agenda

NOTICE OF PUBLIC MEETING UTAH VIRTUAL ACADEMY CHARTER SCHOOL Board Meeting Pursuant to Utah Statute 52-4-202, notice is hereby given to the members of the Utah Virtual Academy Governing Board members and to the general public that the Governing Board will hold a public meeting, open to the public as specified below. The Governing Board reserves the right to change the order of items on the agenda. One or more members of the Governing Body may participate in the meeting by telephonic communications. Pursuant to Utah Statute 52-4-201, the Governing Body may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda or to review, to discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law. Persons with a disability may request a reasonable accommodation by contacting Stacey Hutchings at 801-262-4922. Requests should be made as early as possible to allow time to arrange the accommodation. DATED AND POSTED this 18th of April, 2014 By___________________________________ Brian Maxwell, Board Chairman UTAH VIRTUAL ACADEMY CHARTER SCHOOL April 23, 2014 – 6:30 pm Via Conference call: 801-262-4922 ext. 108 pin. 1562 then # A. Roll Call B. Call to the public - This is the time for the public to comment. Members of the Governing Board may not discuss items that are not specifically identified on the agenda. Therefore, action taken as a result of public comment will be limited to directing school staff to study the matter, respond to any criticism, or schedule the matter for further consideration and decision at a later date. 10 minutes School Update (30 Minutes) A. Head of school Update - School metrics – including current organizational chart, retention, Scantron, demographics, teacher hiring, and charter board performance measures including retention and academic progress. (Attachment HOS Report folder) Finance Session (30 Minutes) A. Finance Review and possible Board Acceptance (Document) Policy Session (30 Minutes) B. Discussion and approval of March 26, 2014 Minutes. (Document A) C. Discussion and possible action regarding response to school financial audit. (Attachment Audit Response) D. Discussion and possible action regarding Procurement policy. Change to current Procurement policy as a result of audit. (Board Policy 4001 Procurement) E. Presentation – STEM Science, Technology, Engineering and Math state-wide initiative – Stan Lockhart F. Discussion and possible action regarding ISIhr contract. New PEO contract for board’s approval. Including rider for short and long-term disability insurance. (Attached – ISIhr contract and proposal) G. Discussion and possible action regarding record retention policy. Policy would allow the digitalization of student files for withdrawn students. (Board Policy 5001 Records Retention) H. Parent Organization and Booster Updates– Melissa Carbajal, Booster President will update. (Document B) I. Discussion and possible action regarding 2014-2015 School Calendar. (Attachment annual calendar ) J. Interview, Discussion, and possible action regarding potential new board members. K. Executive Session - Closed meeting to discuss potential school litigation. Adjournment Document A NOTICE OF PUBLIC MEETING UTAH VIRTUAL ACADEMY CHARTER SCHOOL Board Meeting Pursuant to Utah Statute 52-4-202, notice is hereby given to the members of the Utah Virtual Academy Governing Board members and to the general public that the Governing Board will hold a public meeting, open to the public as specified below. The Governing Board reserves the right to change the order of items on the agenda. One or more members of the Governing Body may participate in the meeting by telephonic communications. Pursuant to Utah Statute 52-4-201, the Governing Body may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda or to review, to discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law. Persons with a disability may request a reasonable accommodation by contacting Stacey Hutchings at 801-262-4922. Requests should be made as early as possible to allow time to arrange the accommodation. DATED AND POSTED this 21st of March 2014 By___________________________________ Brian Maxwell, Board Chairman UTAH VIRTUAL ACADEMY CHARTER SCHOOL March 26, 2014 – 6:30 pm Via Conference call: 801-262-4922 ext. 108 pin. 1562 then # C. Roll Call Board Members: Brian Maxwell-Chair., Veronica Hobby-Secretary, Preston Eichers Phone: Stephanie Smith Excused: Wade Faraway Phone: Stephanie Smith Staff: Stacey Hutchings-Head of School, Mike Livsey- K-5, Megan Meridith-HS, Shelly Strahan-Special Ed, Anneliese Pixton-Operations Manager, Angie Kreitzer-Title 1 Parent Engagement K12: Jim Donley-CIO, Todd Thorpe-Central Region Vice President, Jason Jacksack-Finance D. Call to the public - This is the time for the public to comment. Members of the Governing Board may not discuss items that are not specifically identified on the agenda. Therefore, action taken as a result of public comment will be limited to directing school staff to study the matter, respond to any criticism, or schedule the matter for further consideration and decision at a later date. 10 minutes • No public comment School Update (30 Minutes) B. Head of school Update - School metrics – including current organizational chart, retention, Scantron, demographics, teacher hiring, and charter board performance measures including retention and academic progress. (Attachment 1) • Introduced Anneliese Pixton as new Operations Manager • Utah Association of Charter Schools annual conference June 9-10. Board welcome to attend. • Metrics: o Stopped enrollment March 25. o Enrollment at 1856 o Low Income population at 58% o Special Ed population at 18%. o Special education audit went well. Staff may do some training for other schools. o Passing rates ? Lower than last year this time ? Down this quarter ? Tracking weekly with teachers ? Individual teacher passing rates and class attendance public among staff ? Rock the Block—try everything to pass last year’s passing rates ? Feel rates will be better at end of block o Higher than usual student withdrawal rate, particularly for Middle School ? Retention training with teachers ? May be due to focus on more instructional training than specific retention training ? Face-to-face with parents about expectations of program ? Option for students who are doing well not as much oversight required o School Lever ? Student culture survey ? Staff culture survey o Testing ? DWA-97% participation ? ACT-problems with new test, highly regulated, missed deadline for make-up day. Outside Utah contract window for make-up ACT-UTVA will pay for tests. o Initiatives for next year ? Face-to-face enrollment ? Academic intervention team for Language Arts and Math ? Mentor program converting to Family Academic Support Team Action Items • Add to board retreat o Performance Audit for Online and Distance Program o State Charter Board Report Finance Session (30 Minutes) L. Finance Review and possible Board Acceptance (Document) • Operating July through Feb-about 1 million dollar loss. Many items will amortize more positively by end of fiscal year. • Preston concerned about deficit position with K12. Suggests working with Stacey and Jason to develop plan to first break even, then operate at a profit. • What is K12’s long-term goal with UTVA? o K12 representative, Todd Thorpe, response that they are interested in a long-term goal. One issue is how online schools are funded-K12 continues to work through this at a legislative level. o Jim Donley suggests looking at other K12 school’s budgeting plans. o Student outcomes related to school profitability in Utah. Todd Thorpe suggests increasing student CAP will make biggest difference. Motion to have management and K12 to develop a fiscal plan to show potential school profitability made by Veronica Hobby, 2nd by Preston Eichers, Unanimous. Motion to pay K12 $1,502, 084.16 made my Preston Eichers, 2nd by Stephanie Smith, Unanimous. Policy Session (30 Minutes) M. Discussion and approval of January 22, 2014 Minutes. (Document A) Motion to approval January 22, 2014 minutes made by Veronica Hobby, 2nd by Stephanie Smith, Unanimous. N. Discussion and possible action regarding response to school financial audit. • Presenting in April board meeting school response of school financial audit to state. O. Parent Organization and Booster Updates– Melissa Carbajal, Booster President will update. (Document 2) • Report given by Angie Krietzer • 2nd successful parent night in Davis county • Facebook group successful. Supportive for parents and learning coaches • Still selling school t-shirts. P. Discussion and possible action regarding PEO change. Report and recommendation of PEO investigation. (Attachment 4) • Prosing school shift to ISI. There may be a $207,000 saving due to a technology driven platform. • ISI will be self-sustaining and no additional staff will be needed. • Another bonus is an IHC platform • Plan will involve Zions Bank. Motion to changes HR and payroll platform to ISI on May 1, 2014 and send notice to Insperity of intended change made by Preston Eichers, 2nd by Stephanie Smith, Unanimous. Q. Discussion and possible action regarding 2014-2015 School Calendar. (Attachment 5 ) Motion to adopt 2014-2015 School Calendar made by Stephanie Smith, 2nd by Veronica Hobby, Unanimous. Preston Eichers absent. R. Discussion and possible action regarding SY 2014-2015 Trust Lands Plan. (Attachment 6) • Parents more involved than in previous years • Drop off between 3rd and 4th grade in scores. • Choose committee in Spring to get committee ready for next school year Motion to adopt SY 2014-2015 Trust Lands Plan made by Preston Eichers, 2nd by Stephanie Smith, Unanimous. S. Discussion and possible action regarding Special Education graduation adjustments. (Attachment 7) • Two groups of IEP students o Students who do not take alternative assessments who want to graduate with a regular diploma o Choice of regular diploma or certificate of completion for IEP students who do not take alternative assessments o Many companies do recognize the certificate of completion o Students will be able to attend all graduation activities Motion to adopt Special Education graduation adjustments made by Stephanie Smith, 2nd by Preston Eichers, Unanimous. T. Discussion and possible actions regarding of staff and parent surveys by the Board. (Attachment 8) • Brian not interested in board having feedback directly from staff or parents. He feels we may be crossing into management. • Stephanie thinks it is good data to collect, but are we crossing into management. • Administration is open to including questions from the board on their surveys. • Administration feels surveys from the board invite inappropriate channel with board • Preston is against a totally anonymous survey-staff or parents need to include names on survey. Does not feel survey is necessary. • Make giving name on survey voluntary. • Due to open-meeting act all responses need to be public. • Purpose of survey o Standard of “how well” Motion that survey subcommittee to develop questions that board would like to add to management survey made by Stephanie Smith, 2nd by Preston Eichers, Unanimous. U. Interview, Discussion, and possible action regarding potential new board members. • No potential applicants at this time • Need someone with technology and/or education oriented or experience V. Executive Session - Closed meeting to discuss potential school litigation. Adjournment Motion made to adjourn made by Preston Eichers, 2nd by Veronica Hobby, Unanimous Document B Booster Report • We are having re-elections in May for PTO president and will be sending out an interest survey shortly. • We will be selling t-shirts at the testing sites • Parent activity on May 20th in Salt Lake County o Whitmore Library on May 20th for the Parent Night. 6:30-8:30. o The event will run from 7-8.

Notice of Special Accommodations (ADA)

We are compliant with all ADA requirements and will make our information available in any way needed. Stacey Hutchings is the contact for Utah Virtual Academy. Phone:1-801-262-4922 ext 202.

Notice of Electronic or Telephone Participation

Electronic and telephonic means are available for these meetings.

Meeting Information

Meeting Location

310 East 4500 South #290
Murray, 84107
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Contact Name

Meghan Merideth

Contact Email

mmerideth@utahvirtual.org

Contact Phone

(801)262-4922

Notice Posting Details

Notice Posted On

April 22, 2014 05:04 PM

Notice Last Edited On

April 22, 2014 05:04 PM

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