General Information

Government Type

Charter School

Entity

Utah County Academy of Sciences

Public Body

Utah County Academy of Sciences Board of Trustees

Notice Information

Add Notice to Calendar

Notice Title

Monthly Board Meeting

Notice Tags

Schools

Notice Type(s)

Meeting

Event Start Date & Time

April 17, 2012 12:20 PM

Event End Date & Time

April 17, 2013 12:20 PM

Description/Agenda

Utah County Academy of Sciences Board Meeting Minutes Tuesday, March 20, 2012 At UVU Education Building Room 101a 3:08pm Attending Board Member: Sam Jarman, Don Faurot, Jared Ferguson, Ernie Carey, Gina Olson, Lynne Herring, Mindy Gilbert Not Attending: Stan Harward, Scott Wilson UCAS Staff Attending: Clark Baron, Anna Trevino, Robert Howard, Cathy Hansen, Patty Jones, Tara Merryweather Additional public in attendance: Lincoln Fillmore of Charter Solutions, Kim Jones, Delon Leir, Arnold Qin A. Preliminary Activities 1. Ernie Carey welcomed everyone. Sam Jarman led the opening remarks. 2. Lynne Herring led the group in the Pledge of Allegiance. 3. Clark Baron announced the results of the State Science Olympiad. Kim Jones told that UCAS received 1st in State competition and has been invited to the National competition in Orlando in May. Two students, Dillon Lier and Arnold Qin, came with her to tell about their experience. 2 UCAS students participated in 4 events and received medals in all of them. Sam Jarman made a motion that each of the Board Members shake hands with the representatives of the Olympiad team. 2nd by Jared Ferguson B. Items for Board Action 1. The minutes for the March board meeting were presented. No questions or revisions. Sam Jarman made a motion to approve the minutes as presented. 2nd by Don Faurot. Unanimously approved. 2. Clark Baron presented the financial report. The $5,363 in equipment was to replace computers. The $454,678 in the checking account on the PTIF statement was the amount before we paid $202,000 to UVU for tuition. Tara Merryweather and Lincoln Fillmore reported that the turnover with Sandy and Carl has effected salaries but that will level out now. Since we are ¾ through the school year and at 72% of Total Expenses for the year, we are on track for the year. The lunch program is performing well. Next year the cost of lunch will go up to $2.65. Clark Baron attended the UEN meeting yesterday, April 16, and reported that the state is on their way to a balanced budget. Clark Baron said the monthly allotment was typical. Lynne Herring made a motion to approve the finances as presented. 2nd by Gina Olson. Unanimously approved. Clark Baron presented the proposed itinerary for the Science Olympiad trip to Orlando, asking for UCAS to be able to supplement the cost with the students contributing the balance. Sam Jarman asked about using public transportation. Anna Trevino explained the logistics of the events and said that renting vans would be more cost effective. Clark Baron asked the board to approve trip $12,500 for the trip. UCAS has never used the total budgeted amount for field trips. Jared Ferguson asked if we had checked drivers test and background checks for the adults going. Clark Baron said we were using the Park City travel policy. Jared Ferguson asked about the leader to student ratio. Anna Trevino said there will be 18 students and 4 adults. Sam Jarman asked if the students knew the leaders. Clark Baron said we are having a parent meeting on Thursday, April 19, to let everyone meet each other and give parents commitment agreements, medical information requestforms, and permission forms. Anna Trevino explained the different types of insurance with risk management and the car rentals. Sam Jarman asked if Risk Management covers us in other states. Clark Baron said yes. Ernie Carey asked if we were allowing other students or parents to go. Clark Baron said that other students must go with their parents and they can’t interfere with the team. Other alternates can go if they pay the full amount and do everything with the rest of the group. Ernie Carey asked if there were any other questions. Mindy Gilbert asked if everyone can raise the funds. Anna Trevino said that Kim Jones thinks that they can. We are asking for a commitment to go and pay their part from everyone by Monday so we can make reservations. Clark Baron said that if kids need money they can arrange to work at the school this summer. Jared Ferguson asked if someone in the State is helping us. Anna Trevino said that Mike Marshall with Risk Management has been a big help. Jared Ferguson asked if the Olympiad is providing help. Anna Trevino said they were not except offering special rates on local field trips in Orlando. Clark Baron said there was an option of staying in the dorms on campus for $35/night/student but it was cheaper to stay in a hotel. Sam Jarman asked if we had a plan in place for students who violate rules. Clark Baron said that our permission form had a part about sending the students home on the next flight if they get out of line. Anna Trevino said that this is a great bunch of students and doesn’t expect anything like that to happen, but we do have a plan in polace. Lynne Herring made a motion to approve an out-of-state trip within the last 2 weeks of school. 2nd by Mindy Gilbert. Clark Baron needs 2 motions. Unanimously approved. Jared Ferguson made a motion that the Board approves funding. 2nd by Sam Jarman. Unanimously approved. 3. Clark Baron presented the Wellness Policy. It is set by the Federal government so it is not flexible. We have received 4 comments from parents. Mindy Gilbert made a motion to approve the Wellness Policy as presented. 2nd by Gina Olson. Unanimously approved. C. Items for Board Discussion 1. Anna Trevino said the Science Building on UVU campus has an open house on Thursday. This is the last week of UVU classes with finals next week. The student body is planning lunchtime activities everyday next week to help relieve the stress. Computer based end-of-level testing will be in May. Prom is April 28 at UVU Center Stage. The Science Olympiad team will be gone May 16-20/ 2. Cathy Hansen presented to results of school elections. The faculty supervisor is Jennilyn Derbidge. 3. Clark Baron presented the salary schedule for secretaries and other staff. Steps = years of experience; Lanes = jobs. Each person will get different increase. Teacher’s salaries are based on years of teaching and education. Clark proposed a 1½ % increase on the base of each salary schedule but will firm that up next month after insurance figures are in. The proposed schedule represents the increase. Jared Ferguson asked if there was no lane change on teachers. Clark Baron said that the funds are lane, not step changes. Lynne Herring asked if UCAS had a salary schedule before. Clark Baron replied yes for teachers; not for secretaries. Clark Baron won’t be here next month when the board continues discussion on this but Anna Trevino will have the information. 4. Clark Baron reviewed policy CB. The auditor said that we cannot have the word “contract” in any of our documents since we are a right-to-work state. Lynne Herring asked if this was in the employee handbook. Clark Baron said it was. Don Faurot asked if all teachers were on the same agreement. Ernie Carey said they currently are. 5. Clark Baron said that the State code now requires all Board members have a background check. It used to state that the Board was “willing to submit” to a background check but now it is required. Clark Baron proposed we contact each Board Member this summer to do this. 6. CB now serves on UEN. Yesterday at the meeting they recommended we don’t have action and discussion items on our agendas. From now on the agenda will look a little different. 7. No need for Executive Session. 8. Sam Jarman suggested we email the board packets to the members and then have a hard copy for them when they arrived. 4:15 Sam Jarman motioned that the meeting be adjourned.

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Clark Baron, Principal

Notice of Electronic or Telephone Participation

NOTICE OF POSSIBLE ELECTRONIC OR TELEPHONIC PARTICIPATION One or more members of the Board of Trustees may participate electronically or telephonically pursuant to UCA 52-4-7.8

Meeting Information

Meeting Location

940 W 800 S
Orem, 84058
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Contact Name

Tara Merryweather

Contact Email

tara.merryweather@ucas-edu.net

Contact Phone

3852680033

Notice Posting Details

Notice Posted On

April 25, 2012 12:23 PM

Notice Last Edited On

May 08, 2012 10:05 AM

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