INVITATION TO BID - 2027, 2028, 2029, Duchesne County Rodeo
Notice Type(s)
Notice
Event Start Date & Time
October 5, 2026 11:30 AM
Event Deadline Date & Time
10/23/26 03:00 PM
Description/Agenda
DUCHESNE COUNTY RODEO
INVITATION TO BID
DUCHESNE COUNTY HEREBY GIVES NOTICE OF INTENT TO SOLICIT PRICE QUOTATIONS FOR A RODEO PRODUCER AND CONTRACTOR TO PERFORM TWO RODEOS IN DUCHESNE, UTAH, FOR THE YEARS 2027, 2028, AND 2029. THE DUCHESNE COUNTY FAIR WILL SPONSOR THE RODEOS.
DUCHESNE PRICE QUOTATIONS ARE TO BE IN ACCORDANCE WITH AND IN AGREEMENT TO THE FOLLOWING GUIDELINES:
1. Sealed price quotations in five (5) copies must be submitted to the Duchesne County Commission Executive Assistant, Melissa Hughes, no later than 3:00 p.m. on Friday, October 23, 2026, at 734 N. Center St., Duchesne, UT 84021. The Commission will open the price quotations during the Commission Meeting on Monday, October 26, 2026, starting at 9:00 a.m.
2. Price quotations must meet or exceed the following specifications:
THE CONTRACTOR MUST PROVIDE THE FOLLOWING (FOR EACH DAY):
STOCK:
12 BAREBACK HORSES
12 SADDLE BRONC
18 BULLS
10 CALVES
10 TEAM ROPING STEERS
8 BULLDOGGING STEERS
10 BREAK AWAY CALVES
PERSONNEL:
1 SECRETARY TO DISTRIBUTE ENTRY FEES AND PURSE MONEY
2 TIMERS
2 CLOWNS
2 PICKUP MEN
2 JUDGES
1 FLANK MAN
3. The time of each performance shall be at 7:30 p.m. sharp at the County Fairgrounds in Duchesne, Utah.
4. Duchesne County Fair, as the sponsor of the rodeos, will provide the following:
-Grandstand and Arena to facilitate the rodeo
-Sound System
-Security
-Ticket Sales
-Ambulance and EMT personnel
-Feed for livestock
-Prize Money and Awards
5. All price quotations must clearly state the total final price for both performances.
6. The contractor shall be responsible for all injuries and accidents at both rodeo performances and shall hold Duchesne County, its officers, employees, agents, and the Duchesne County Fair Board, its officers, agents, and employees free and harmless therefrom. The contractor shall furnish to the County proof that it has, for the period of this contract, liability insurance in at least the following minimum amounts:
For Bodily Injury: $1,000,000.00 for each occurrence and $1,000,000.00 aggregate limit.
The contractor must provide proof of such insurance thirty days prior to the first performance to Duchesne County, and such insurance shall be maintained in effect at all times during the contract term and shall name Duchesne County, its officers, employees, and agents, and the Duchesne County Fair Board, its officers, employees, and agents as additional insured.
7. All price quotations must include a signed copy of this 'Invitation to Bid' as proof that the contractor is aware of and agrees to abide by all conditions set forth herein.
8. The contractor must be willing and able to sign and execute the attached 'Contract for Services,' which, by reference, includes all the terms of this price quotation solicitation, entitled Invitation to Bid.
9. Price quotations will be opened but not necessarily awarded at the Commission meeting being held on October 26, 2026, at 9:00 a.m.
10. Duchesne County reserves the right to reject all bids or any portion of them, to disregard any informalities or technicalities in proposals or bidding, and to accept the quotation deemed most advantageous to the County.
11. The purchase award (if the award is made) will be placed with the contractor who submits the most responsible quotation and will be determined by, but not limited to, the lowest price, best quality, required timelines for completion or delivery, past performance histories of the contractor, his representatives, and his services, and any other neutral and objective criteria determined essential to Duchesne County.
12. Both a pre-rodeo and post-rodeo inspection of the grounds and facilities will be conducted with a legal agent of Duchesne County and of the contractor present. The purpose of the inspections is to establish the condition of the property. Should any damage be determined to have been caused by the contractor, the amount of any such damage will be deducted from the contract amount.
3. The contractor shall prepare a bid and perform this contract in full compliance with all federal, state, and local laws and regulations.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the Duchesne County Clerk's Office 435-738-1103
Notice of Electronic or Telephone Participation
Pursuant to UCA 52-4-207 - no electronic or telephonic participation is available for the meeting.