General Information

Government Type

Special Service District

Entity

Mammoth Creek Fire District

Public Body

Mammoth Creek Special Service Fire District

Notice Information

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Notice Title

Minutes for Mammoth Creek Fire Board Meeting held on September 6, 2026

Notice Type(s)

Meeting

Event Start Date & Time

September 6, 2026 09:00 AM

Event End Date & Time

September 6, 2026 10:40 AM

Event Deadline Date & Time

09/05/26 09:00 AM

Description/Agenda

The meeting focused on board continuity, the 2026 tax rate and budget process, strong fundraising results, facility/operational issues, and preparations for a future fire-engine purchase. Main decisions Board reappointments: The board nominated and approved Dale Askew and Clay Carr to serve another four-year term, subject to the county's formal appointment process. Future board recruitment: The board recognized that Dave Johnson will need to be replaced once his property sells, since board membership requires property ownership. Steve Wilson was suggested as a possible future candidate; the chair/board representative will approach him informally. Tax rate: The board approved keeping the existing 2026 property-tax rate of 0.000426, projected to generate about $42,636. Members discussed the ability to increase the rate up to 0.0008, but concluded that the district currently has adequate reserves and that a tax increase would require a compelling public explanation and public-hearing process. Financial report: The board approved the financial report. As of the report date, revenues were about $67,191 and expenditures about $64,554, leaving a small operating excess; the reported fund balance was approximately $130,980 before incorporating the most recent fundraiser results. Tentative budget: The board approved using the existing budget as the tentative budget for the following fiscal year, with a final-budget hearing and approval planned for the November meeting. Parking-lot maintenance: The board authorized the chief to proceed with a roughly $9,000-$10,000 parking-lot slurry seal/crack repair subject to scheduling before cold weather prevents the work. Firehouse storage policy: The board supported the chief's position that the fire station/training center cannot become long-term storage for HOA or private materials. Deliveries may be accommodated briefly as a courtesy only when they do not obstruct fire operations and have prior approval. Financial and fundraising highlights The district sold an old donated Arctic Cat side-by-side for $1,200 after determining it was in poor condition and no longer useful. The district's investment interest income was approximately $3,100 through August, and grant receipts were tracking favorably against grant-funded expenses. The board discussed a fuel-account problem with Reinhart Oil Company: a previous fuel payment was returned or not properly applied after the vendor closed the district's account. A replacement check will be hand-delivered, with a receipt obtained, and the district will work to establish or restore a proper account for future deliveries. The annual pancake-breakfast fundraiser performed exceptionally well: Raffle proceeds were about $9,002, plus $1,931 through Zelle. T-shirt proceeds were about $5,057, plus additional Zelle and deposit amounts. Boot/cash donations were $2,491. Additional donated checks totaled about $3,400. The reported overall added fundraising/donation amount was approximately $24,806, with roughly $20,200 attributed to the event itself after electronic payments and related collections. The board viewed the fundraiser as an important contribution to the future fire-engine fund and discussed more deliberately promoting that goal at future community events. Equipment, capital, and facilities Water-rights transfer: The district is working to transfer water rights associated with the newer building from private ownership into the fire district's name. An engineering firm has been retained to perform state-required well proofing; the total engineering cost is expected to be around $4,000, plus title-transfer costs. Pump replacement: The Type 4 engine pump replacement, approximately $15,000, was reported as fully paid and can be removed from future capital-outlay tracking after final reporting. Completed projects: The board discussed removing completed capital items from the rolling list, including metal siding, the Defender slide-in unit, and the Stokes litter/backboard purchase. Future fire engine: The district has approximately $130,980 available at present, though its longer-term budget target is higher. Members agreed that this is not yet enough for a suitable replacement engine and noted that new engines can exceed $900,000 before equipment. The district will continue saving, investigate surplus/donated opportunities through Nevada forestry and other agencies, and consider community fundraising specifically for the engine. Grant-funded equipment: Recent grant-supported purchases included wildland clothing, boots, fire shelters, portable and vehicle radios, and structural firefighting turnouts. Operations and personnel Fire season: The chief described Utah's fire season as especially severe but reported that the local area avoided a major wildfire. Local incidents were contained at roughly one to two acres, and the department maintained readiness during high-risk weather. Staffing: The department's active roster has grown to 19 firefighters, described as one of the healthier rosters in the county. Chain of command: The board discussed a reported incident involving a firefighter's disrespectful or insubordinate conduct toward the chief. The chief will document the incident, gather witness information as appropriate, consult officers, and consider discipline-including a written reprimand or possible removal-if necessary. The board emphasized that operational concerns must follow the fire department's chain of command and that HOA issues must remain separate from fire-department authority. HOA magnesium chloride tote: A 330-gallon tote of liquid magnesium chloride, weighing roughly 3,000 pounds, was delivered to the station without the chief's approval. The board agreed it presents storage, access, spill, freezing, and liability concerns. The HOA should arrange its own storage and delivery plan rather than treating the fire station as a long-term storage site. Action items and next meeting Submit Dale and Clay's reappointment information to the county commission/clerk for formal action. Begin recruiting a replacement for Dave Johnson; contact Steve Wilson as a potential candidate if appropriate. Deliver the replacement payment to Reinhart Oil Company, obtain written proof that the account is paid, and pursue a formal vendor account/application. Continue the water-rights proofing and transfer process, including engineering work and eventual title-company closing. Obtain/schedule the parking-lot slurry-seal work while temperatures remain suitable. Clarify and enforce a policy requiring the chief's approval for non-fire-department deliveries or temporary storage at the station. Document the personnel incident, obtain witness statements if needed, and address conduct and chain-of-command expectations through the officers' process. Explore a future community event-potentially tied to the regular potluck, safety education, ATV certification, and/or wildfire-preparedness outreach-to raise funds for a replacement fire engine. Prepare the final budget for the November meeting. The next meeting is scheduled for November 14 at 9:00 a.m., with an audio FaceTime/group-call option for members unable to attend in person.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Dale Askew at 435-682-2847.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

418 Mammoth Creek Road
Mammoth Creek, UT 84735
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Contact Name

Dale Askew

Contact Email

dale17@icloud.com

Contact Phone

4356822847

Notice Posting Details

Notice Posted On

September 11, 2026 04:19 PM

Notice Last Edited On

September 11, 2026 04:19 PM

Deadline Date

September 5, 2026 09:00 AM

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