General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

Minutes

Notice Type(s)

Meeting

Event Start Date & Time

June 18, 2026 07:45 PM

Description/Agenda

Minutes of Town Board Regular Meeting Held June 18, 2026 The meeting was held at the Oak City Town Hall in the Conference Room beginning at 7:45 p.m. The following were in attendance: TOWN OFFICIALS OTHERS Mayor Kirt Dutson Kevin Morris Council Member Copeland Anderson Rand Prince Council Member Shawn Gonder Dave Steele Council Member Tom Nielson Brandon Christensen Council Member Jared Rawlinson Deb Lopez Town Deputy Clerk Karen K. Lovell Preston Finlinson Traci and Shim Callister Julie McLaws Josh and Shellie Pratt Russell Finlinson The following agenda items were discussed: A. Adopt Agenda. Copeland moved, seconded by Jared, to adopt the Agenda as written. Roll Call Vote: Mayor Dutson-Aye. Shawn-Aye. Tom-Aye. Jared-Aye. Copeland-Aye. B. Adopt Minutes of Town Board Meeting held Thursday, May 21, 2026. Tom moved, seconded by Jared, to adopt the Minutes as written. Roll Call Vote: Mayor Dutson- Aye. Copeland-Aye. Shawn-Aye. Tom-Aye. Jared-Aye. C. Discuss Veteran's Memorial Financial Status-Traci Callister. Going to turn over the memorial to the Town now. She went over what the requirements were in order for a veteran's name to be placed on the monument. She thought the names should be added every four years, starting January 2029, by the Council. There is one misspelled word on a bench. They will come fix it. She went over suggestions for doing the flags. There is $15, 000 in the fund that needs to be spent by August and can only be spent on the memorial project. There are two benches that need to be finished and the cement needs to be sealed but this will still leave about $10,000 to buy more flags and possibly put in a sidewalk or a gravel path. The Mayor was thinking about an outhouse of some sort. The Mayor thanked Traci and everyone that put in so much time and effort into this project. The Mayor had asked Julie McLaws, Oak City Days Chair, to make a quick report on Oak City Days. She was given time to do this at this time. She went over what they are hoping to do. Talked about putting flags up on main street. Tom will check to see if there are enough flags to do this and the condition of the poles. They want to get more volunteers and are working on this. Last year, there were issues with the Venmo payments. This should be fixed. Should the price for dinner be left at 10 a plate? Will leave it for one more year and see how it goes. They are planning on each Town Board member and one other person of their choosing, cooking the hamburgers for Saturday night. If someone ends up not being able to help, they will be responsible to get replacements. Decided to charge $6 for hamburgers and $4 for hot dogs. Can the Town Council still do the garbage? Tom will line up people for this. Will need a new Oak City Day chair next year. The Mayor gave Kevin Morris, who is running for the County Commission, time to introduce himself. D. Discuss Action Regarding Tank Lining Bid. The Mayor stated that the Town did get a loan for $1.3 which would cover the costs to do the tank lining and other water-related projects but Tom has been in touch with the engineers and a guy that does tank lining and they have made some suggestions on how to take the costs down by a lot. Tom met with the engineers yesterday who suggested the following: The first tank would be sand blasted and painted only on the areas that are needed. The concrete tank, which has a leak, could be cleaned and resurfaced. Would sand blast the inside of tank three and see if there are holes. This will cost tons less. Tom and Ben are doing some work to get ready for this. Will do in the Fall. However, will wait for bids. E. Discuss Community Impact Board (CIB) Application. The Mayor reported that the Town has applied for a grant and a loan for a second well. The Town has enough water for 259 connections but has about 312 connections in Town. The Mayor read through the grant/loan application which outlined the Town's water assets and water problems. He pointed out that the new aquifer recharge should help the Town's water supply. The CIB has suggested a new well and some ideas on how to go about getting one. Gerald Peterson has offered some ground for the well. It will cost about $2.3 Million to put in a new well right now but the cost will go up. Governor Cox declared a state of emergency for Utah, due to the drought, so this would help with showing the need for a second well. The Mayor applied for a $500,000 loan/grant from the CIB and the same amount from the Division of Drinking Water. F. Discuss Making Changes to Town of Oak City's Consolidated Fee Schedule, Including Water Rates, Resolution 2026-04. The Mayor has been looking at the water budget. He stated that the Town used to have some left-over money in the water account yearly but that has not been the case for the last few years. There is always a deficit. He explained that every time the Town takes out a loan, some money has to be put in an emergency savings account and that account has about $400,000 in it but this is being depleted with all the unplanned expenses recently. Have tried to get some loans but agencies are saying that the Town doesn't charge enough for water to qualify for a loan. They feel the people should be able to pay more for the water. Then the Town wouldn't need a loan or grant. Therefore; the Council has been discussing water rates. He has looked into a $40.00 minimum per connection with 6 months a year meter reading and has been thinking of raising the rate tiers. The current minimum connection is $24.10. The Mayor owns three connections. He went through his three connections to show how much they would go up with a $40.00 minimum. He went through other rate scenarios. None of the scenarios would allow the Town to put in a second well. He feels that flat rate would be best but could cause problems if the Town has lots of future unplanned expenses and still does not meet the cost of the 2nd Well. Traci brought out that it can cause problems when people use too much water through the winter just because they are not being charged. The Mayor agreed and had originally thought to charge year-round but has changed his mind. He would like to go to the $40.00 minimum per connection and only charge for 6 months. Tom felt that the savings on the tank project could make it so the $ 40 minimum and 6- month readings could work. Could try it and see. The Mayor has concerns that this doesn't speak to the Need for a new well. Shim agreed with Tom, look at where the $40.00 minimum takes things. Shim explained that there has been quite a bit of work done on the water system lately that have been expensive, one-time expenses so the water account should look better soon. Shawn liked the $40.00 and no year-round metering. Encourage conservation in the winter. Copeland felt the need to look at a big picture. He would like year-round metering with higher costs in summer and lower in winter. Jared was okay with the 6-months metering but would like to look at a higher rate increase to prepare for the future. Tom supported what the Mayor suggested and see what happens. Deb Lopez feels it would be good to just raise one rate at a time so the citizens aren't hit too hard. Rand Prince stated that he moved to Oak City from West Valley City where he was paying a $100 a month minimum so he felt $40.00 was reasonable. Dave said he has been looking at rates for towns around Oak City and they are quite a bit higher than Oak City's. Tom moved, seconded by Shawn, to go with a $40 minimum rate, keep the current tiers and the 6-month metering, and will revisit when necessary. Roll Call Vote: Mayor Dutson-Aye. Jared- Nay. Shawn-Aye. Tom-Aye. Copeland-Aye. Will hold a public hearing in July to make this change to the Consolidate Fee Schedule. G. Public Comment. There was no public comment. H. Monthly and Quarterly Financial Reports. The Financial Report was Read and Approved by Board Action. The Mayor quickly went through the Budget. I. Departmental Reports. Shawn Gonder. No report. Shawn left at this time. Copeland Anderson. Talked to Ben Nielson, Town Public Works Specialist, about buying new blinds for the Hall conference room. Got new curtains for the Hall state and will get them hung. Bodie Peterson has done the cage for the back flow preventor. Will pour cement for the bleachers at the Park. Will follow up with the grant. The Mayor reported that he asked Linda Payne to look into the costs of getting some Christmas lights for Main Street. Tom Nielson. Ben and Tom have been looking into what needs to be done to get the new 8-inch water line in. They found the end of the current water line. Haven't pumped the well yet but probably will have to by the end of month Jared Rawlinson. Will get some road work bid out as he has some money in the road budget. J. Miscellaneous. Mayor Dutson. The current part time worker the Town hired for the summer would like to stay on longer and is doing a wonderful job. However; she feels she needs a little more pay. She is a good, hard worker. Her current pay is $10. She would like $12 an hour. The Council was fine with this. The price for a current cemetery plot is pretty low compared to most Towns. Should the fee be raised? Tom felt to leave the fee for a local plot as is but raise the charge for a lot for an outsider. Jared moved, seconded by Tom, to change the Consolidate Fee Schedule to $1,200 for a plot for a non-local. Roll Call Vote: Mayor Dutson-Aye. Copeland-Aye. Shawn-Absent. Tom-Aye. Jared- Aye. K. Adjournment. The Mayor adjourned the meeting at 9:25 p.m. Respectfully Submitted, __________________________________ Approved by: ____________________________ Karen K Lovell, Oak City Deputy Clerk Kirt Dutson, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 West Center
Oak City, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

July 18, 2026 10:46 AM

Notice Last Edited On

July 18, 2026 10:46 AM

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