General Information

Government Type

County

Entity

Grand County

Entity Website

https://www.grandcountyutah.net/

Public Body

Old Spanish Trail Arena Advisory Committee

Notice Information

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Notice Title

Old Spanish Trail Arena Advisory Committee Meeting

Notice Tags

Recreation

Notice Type(s)

Meeting, Bond

Event Start Date & Time

August 11, 2026 05:30 PM

Event End Date & Time

August 11, 2026 06:30 PM

Event Deadline Date & Time

08/10/26 12:00 PM

Description/Agenda

Call the meeting to order: Welcome introductions for new individuals as necessary: Meeting breakdown and courtesy reminders: These are recorded public meetings. Follow the Agenda. Be respectful of everyone's time, keep side conversations and chit chat to a minimum, or until after the meeting has concluded. Do not interrupt others while they are speaking. Note your questions and hold them until the end of each section. Approval of Meeting Minutes: 3.19.26, 4.10.26, and 5.11.2026 Action Items Review old business: Stickers to be delivered June 4th, delayed because of payment issue. Coloring books - dropped off at the library. Exhibits - - Social media posts published - Information posted to webpage America 250 - - Walk 250 - social media posts are being published. No clear decision was made on the banner in last meeting. Too late to order new banner and have it delivered in time for event. - Costume Contest - updates if any - Ugly Cake Contest - updates if any Touch Base with the Museum to finalize details of free admission - updates if any. o Sponsors Recruit sponsors. Sponsored prizes for events/activities. - We have gift cards from Big Horn Lodge and Raven Rim Zip Line Tours that were for UAFE. On our Getting Ready Itinerary, we currently have to get sponsors for: o Mountain America - let them know what we need o Hay - need to plan delivery/pickup from Bates Cattle Co. o Vehicles - confirm quantity of vehicles needed from Ford o RC Obstacle course - confirm schedule and paperwork with Bombtown. o Ice with Ice Chest or Trailer (Moab Ice, Nate) o Tree Lights (La Grande? Wheeler? Harrison's?) o Generator (Wheeler?) o Food for Volunteers and Bands o Options from those who have donated in the past: Dominos Canyon Pizza Moab Brewery Josie Wyatt's Pasta Jays El Tapitio o Hotels for band, sound engineer and stock contractor (Hotels that have donated rooms in the past: Holiday Inn, Aarchway Inn, The Hoodoo, Big Horn Lodge, The Element, Red Stone Inn, Hampton Inn/Homewood Suites) o Check condition of Powerwheels and confirm with sticker sponsors they are still good to go 2026 (Grand Tire Pros, Performance Ford1, Parriott's Garage, Trailmater) o Food for eating contest (City Market has donated a $50 gift card in the past to go toward purchase some of the food) o Cases of Water (Packard, Walker Drug) o Paper Products, Plastic ware, Cups (Packard) o Security Fencing and golf carts (Red Rock 4 Wheelers) o Prizes for coloring contest (Moab Recreation & Aquatic Center) o Roller Derby - Wheela confirmed they are good to go July 3. We need to get swag bags. Past numbers have been approx. 50 participants. o MAT - Moab Area Transit for shuttle service to and from town - Rachel said she would work with and coordinate shuttle service with MAT. o Voting board seats - 4-H/USU and Risk Management. Isabel holds the 4-H/USU board seat and Greg has the Risk Management seat as appointed by the board. Both positions are voting positions. Mackenzie made a recommendation that both board seats become none voting and Risk Management is automatically assigned to the arena assistant director until further growth dictates otherwise, similar to how the budget/finance position is held by the arena director. Bylaws would need to be revised and submitted to the County Commission for approval. Keep recruiting for new board members. There are 2 seats open. Recruit volunteers. - New business: o Mackenzie's Food Handler's Certificate expires at the end of June and needs to be renewed. She will be working on renewing this before the end of the month. o Tournaments: Volleyball - Christopher Swenson Softball - City Rec/Anthony Cornhole - ? Pickleball - ? o Event registration submitted to state sales tax office. - Board Member Report: o (Exhibits, vacant seat) - o Angie (Arena Director) - o Nicollee (Entertainment and Volunteers) - Art Cart o Rachel (Marketing) - Finalize Poster Jessica Wilson to join to chat about the car show times Coloring book distribution o Melissa (Vendors/Sponsors) - o Greg (Security/Risk Management) - o Trisha (Commissioner) - o Isabel (4-H/USU) - Order for 4-H items. - Next Meeting's Agenda Items: - Schedule Next Meeting: - Adjourn:

Notice of Special Accommodations (ADA)

Those with special needs requests wishing to attend the OSTA Advisory Committee meetings are encouraged to contact the Committee two (2) days in advance of these events. Specific accommodations necessary to allow participation of disabled persons will be provided to the maximum extent possible. Requests, or any questions or comments can be communicated to: Angela Book, OSTA Director, 435-259-1311.

Notice of Electronic or Telephone Participation

Per resolution, committee members must form a quorum in person at the meeting location but otherwise may participate by live telecommunications means. Telephone participation is available to the public on a first-come, first-served basis by making advance arrangements.

Meeting Information

Meeting Location

3641 Hwy 191
Moab, UT 84532
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Contact Name

Angela Book

Contact Email

abook@grandcountyutah.net

Contact Phone

(435)259-1311

Notice Posting Details

Notice Posted On

May 11, 2026 01:32 PM

Notice Last Edited On

May 29, 2026 09:04 AM

Deadline Date

August 10, 2026 12:00 PM

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