CLEARFIELD CITY COUNCIL
AGENDA AND SUMMARY REPORT
May 12, 2026 - POLICY MEETING
Meetings of the City Council of Clearfield City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207 as amended. In such circumstances, contact will be established and maintained via electronic means and the meetings will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
55 South State Street
Third Floor
Clearfield, Utah
7:00 P.M. POLICY MEETING
CALL TO ORDER:
Mayor Pro Tem Megan Ratchford
OPENING CEREMONY:
Pledge of Allegiance
Solemn Moment of Reflection
Council Member Peterson
APPROVAL OF MINUTES:
April 7, 2026 - work meeting minutes
April 14, 2026 - work meeting minutes
PRESENTATIONS:
1. PRESENTATION OF THE OUTSTANDING EXECUTIVE PROFESSIONAL AWARD AND OUTSTANDING AQUATICS PROFESSIONAL AWARD BY THE UTAH RECREATION AND PARKS ASSOCIATION (URPA)
BACKGROUND: During the Utah Recreation and Parks Association's annual conference, Community Services Deputy Director, Curtis Dickson, was awarded the 'Outstanding Executive Professional,' and Tyler Pace was awarded the 'Outstanding Aquatics Professional' for the State of Utah. McKell Christensen and Megan Zollinger representing URPA will present the awards.
PUBLIC HEARINGS:
2. PUBLIC HEARING TO REVIEW AND ADOPT THE 2026-2027 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AND REVIEW AMENDMENTS TO THE 2025-2029 CONSOLIDATED PLAN AND THE CITIZEN PARTICIPATION PLAN
BACKGROUND: Clearfield City receives federal Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development to help low- and moderate-income residents and neighborhoods. Each year, the City prepares an Annual Action Plan that explains how the funding will be used and reviews the plan during public hearings. For July 1, 2026, through June 30, 2027, the City expects to receive $223,579, with funding recommended for public services, administration, and community improvement projects such as parks, housing rehabilitation, and neighborhood improvements. The City also plans to move $26,000 from prior years' funding to help install an elevator at City Hall and update how public notices are published.
RECOMMENDATION: Receive public comment.
3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE PROPOSED COMPENSATION INCREASES FOR MUNICIPAL EXECUTIVE OFFICERS FOR FISCAL YEAR 2027 (FY27)
BACKGROUND: In accordance with UCA 10-3-818, before a governing body may adopt a final budget that includes a compensation increase for an executive municipal officer, the governing body shall hold a public hearing separate from any other public hearing on the compensation increase. Notice was published at least seven days before the public hearing.
RECOMMENDATION: Receive public comment.
SCHEDULED ITEMS:
4. OPEN COMMENT PERIOD
The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic relevant to city business. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcityut.gov.
The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.
5. CONSIDER APPROVAL OF THE 2026-2027 CDBG ANNUAL ACTION PLAN, AMENDMENTS TO THE 2025-2029 CONSOLIDATED PLAN AND THE CITIZEN PARTICIPATION PLAN
RECOMMENDATION: Approve the 2026-2027 CDBG Annual Action Plan and authorize the mayor's signature to any necessary documents.
6. PRESENTATION AND FILING BY THE BUDGET OFFICER OF THE FISCAL YEAR 2027 TENTATIVE BUDGET, BEGINNING JULY 1, 2026 AND ENDING JUNE 30, 2027
BACKGROUND: In accordance with Utah Code Annotated § 10-6-111, the budget officer is to prepare and file with the governing body, a tentative budget for each fund for which a budget is required containing the estimates of expenditures submitted by department heads and a supplementary estimate of all capital projects which each department head believes should be undertaken within the next three succeeding years. Major funds include (a) the general fund, (b) special revenue funds, (c) debt service funds, (d) capital project funds, (e) proprietary funds, and any other fund or funds deemed significant. The budget for each fund shall contain estimates of all anticipated revenues and all appropriations for expenditures. With Truth in Taxation, the final budget needs approval before September 1.
RECOMMENDATION: Acknowledge the receipt of the FY27 Tentative Budget by the City Council.
7. CONSIDER APPROVAL OF RESOLUTION 2026R-08 ACKNOWLEDGING THE FILING OF THE FISCAL YEAR 2027 BUDGET, BEGINNING JULY 1, 2026 AND ENDING JUNE 30, 2027; ADOPTING SAID TENTATIVE BUDGET AND SETTING A PUBLIC HEARING ON SAID BUDGET FOR TUESDAY, JUNE 9, 2026 AT 7:00 PM AT CLEARFIELD CITY HALL, 55 SOUTH STATE STREET, CLEARFIELD, UTAH
RECOMMENDATION: Approve Resolution 2026R-08 acknowledging the filing and adopting the Fiscal Year 2027 Tentative Budget, beginning July 1, 2026 and ending June 30, 2027, and setting a public hearing on said budget for Tuesday June 9, 2026 at 7 pm at the Clearfield City Hall, 55 South State Street, Clearfield, Utah, and authorize the mayor's signature to any necessary documents.
8. THE BUDGET OFFICER INTENDS TO STATE THAT THE FISCAL YEAR 2027 TENTATIVE BUDGET, BEGINNING JULY 1, 2026 AND ENDING JUNE 30, 2027, INCLUDES A PROPOSED PROPERTY TAX RATE INCREASE
BACKGROUND: Utah Code Annotated § 59-2-919(4)(ii) requires a taxing entity to include a separate item notifying the public that an executive officer or budget officer of the taxing entity intends to state in the public meeting that the tentative budget includes a proposed tax rate increase.
RECOMMENDATION: Proceed to the next item on the agenda to allow the budget officer to make the statement.
9. STATEMENT OF THE BUDGET OFFICER THAT THE FISCAL YEAR 2027 TENTATIVE BUDGET, BEGINNING JULY 1, 2026 AND ENDING JUNE 30, 2027, INCLUDES A PROPERTY TAX RATE INCREASE
RECOMMENDATION: The governing body to hear the statement presented by the budget officer.
10. PRESENTATION AND DISCUSSION ON THE PROPOSED PROPERTY TAX IMPACT SCHEDULE (PTIS)
BACKGROUND: Utah Code Annotated § 59-2-919(4) requires the City to present a proposed property tax impact schedule as defined in Utah Code Annotated § 59-2-924 as a separate item on the agenda to clearly communicate to the public for what the additional property tax will pay. For the FY27 Budget, staff recommends that Clearfield's property tax be increased by approximately $236,500-an approximate 6.7% increase. The PTIS provides additional explanation for the specific items that will be tied to this additional property tax revenue.
Important context is that for the FY26 Budget, the Clearfield City Council followed the truth-in-taxation process then in place to increase the property tax by about $196,000. In September 2025, the Utah State Tax Commission rejected the tax increase, based on a technicality, and given that a new provision in the law removed the Commission's discretion on whether or not to approve a tax increase. Therefore, the $236,500 for FY27 is inclusive of (not in addition to) the $196,000 from FY26. Moreover, the tax increase is needed in order to maintain a status quo budget. In other words, service levels are not being enhanced. Rather, without the additional revenue, service levels would decline. This is due to slower growth in sales tax revenue and the slowdown in development-related activity.
RECOMMENDATION: Proceed to the next agenda item.
11. CONSIDER APPROVAL OF RESOLUTION 2026R-07 ACKNOWLEDGING THAT THE BUDGET OFFICER STATED IN A PUBLIC MEETING THAT THE CLEARFIELD CITY FISCAL YEAR TENTATIVE BUDGET, BEGINNING JULY 1, 2026 AND ENDING JUNE 30, 2027, INCLUDES A PROPOSED PROPERTY TAX INCREASE AND THE BUDGET OFFICER ALSO PRESENTED A PROPOSED PROPERTY TAX IMPACT SCHEDULE (PTIS)
RECOMMENDATION: Approve Resolution 2026R-07 acknowledging that the budget officer stated in a public meeting that the Clearfield City Fiscal Year Tentative Budget, beginning July 1, 2026 and ending June 30, 2027, includes a property tax increase and the budget officer also presented a proposed Property Tax Impact Schedule, and authorize the mayor's signature to any necessary documents.
12. CLEARFIELD CITY INTENDS TO MAKE A STATEMENT THAT THE CITY IS CONSIDERING LEVYING A TAX RATE THAT EXCEEDS ITS CERTIFIED TAX RATE, AND TO DISCLOSE THE APPROXIMATE DOLLAR AMOUNT OF AND PURPOSE FOR ADDITIONAL AD VALOREM TAX REVENUE THAT WOULD BE GENERATED BY THE PROPOSED TAX RATE INCREASE, AS WELL AS THE APPROXIMATE PERCENTAGE INCREASE IN AD VALOREM TAX REVENUE FOR THE CITY BASED ON THE PROPOSED TAX INCREASE, AND THAT IF THE CITY PROCEEDS WITH THE PROPOSED TAX RATE INCREASE IT WILL PROVIDE NOTICE OF AND HOLD A PUBLIC HEARING TO ALLOW THE PUBLIC AN OPPORTUNITY TO COMMENT ON THE PROPOSED TAX RATE INCREASE
BACKGROUND: Clearfield City is considering a property tax rate higher than the certified tax rate. Pursuant to § 59-2-919(4)(b) of the Utah Code, the City is required to explain how much additional property tax revenue the increase would generate, what the money would be used for, and the estimated percentage increase in property tax revenue. If the City moves forward with the proposed increase, it will provide notice and hold a public hearing so residents can share comments.
RECOMMENDATION: Proceed to next agenda item to hear the budget officer's statement.
13. STATEMENT OF THE BUDGET OFFICER THAT CLEARFIELD CITY INTENDS TO MAKE A STATEMENT THAT THE CITY IS CONSIDERING LEVYING A TAX RATE THAT EXCEEDS ITS CERTIFIED TAX RATE, AND TO DISCLOSE THE APPROXIMATE DOLLAR AMOUNT OF AND PURPOSE FOR ADDITIONAL AD VALOREM TAX REVENUE THAT WOULD BE GENERATED BY THE PROPOSED TAX RATE INCREASE, AS WELL AS THE APPROXIMATE PERCENTAGE INCREASE IN AD VALOREM TAX REVENUE FOR THE CITY BASED ON THE PROPOSED TAX INCREASE, AND THAT IF THE CITY PROCEEDS WITH THE PROPOSED TAX RATE INCREASE IT WILL PROVIDE NOTICE OF AND HOLD A PUBLIC HEARING TO ALLOW THE PUBLIC AN OPPORTUNITY TO COMMENT ON THE PROPOSED TAX RATE INCREASE PURSUANT TO UTAH CODE ANNOTATED § 59-2-919(4)(b)
RECOMMENDATION: The City Council to hear the statement from the budget officer.
14. CONSIDER APPROVAL OF RESOLUTION 2026R-09 ACKNOWLEDGING THAT THE BUDGET OFFICER STATED IN A PUBLIC MEETING THAT THE FISCAL YEAR 2027 TENTATIVE BUDGET FOR CLEARFIELD CITY, BEGINNING JULY 1, 2026 AND ENDING JUNE 30, 2027, INCLUDES A PROPERTY TAX INCREASE PURSUANT TO UTAH CODE ANNOTATED § 59-2-919(4)(b) AND SETTING A TRUTH IN TAXATION PUBLIC HEARING TO CONSIDER THE PROPOSED PROPERTY TAX INCREASE FOR TUESDAY AUGUST 4, 2026 AT 7:00 PM AT CLEARFIELD CITY HALL, 55 SOUTH STATE STREET, CLEARFIELD, UTAH
RECOMMENDATION: Approve Resolution 2026R-09 acknowledging that the Budget Officer stated in a public meeting that the Fiscal Year 2027 Tentative Budget, beginning July 1, 2026 and ending June 30, 2027, includes a property tax increase pursuant to Utah Code Annotated § 59-2-919(4)(b); setting a Truth in Taxation public hearing for Tuesday, August 4, 2026 at 7:00 pm at Clearfield City Hall, 55 South State Street, Clearfield, Utah; and authorize the mayor's signature to any necessary documents.
COMMUNICATION ITEMS:
A. Mayor's Report
B. City Council's Reports
C. City Manager's Report
D. Staff Reports
**ADJOURN AS THE CITY COUNCIL**
Posted on May 8, 2026.
/s/Chersty Titensor, Deputy City Recorder
The complete public notice is posted on the Utah Public Notice Website - www.utah.gov/pmn/, the Clearfield City Website - ClearfieldCityUT.gov, and at Clearfield City Hall, 55 South State Street, Clearfield, UT 84015. To request a copy of the public notice or for additional inquiries please contact Nancy Dean at Clearfield City, Nancy.dean@clearfieldcityut.gov & 801-525-2700.
Notice of Special Accommodations (ADA)
The City of Clearfield, in accordance with the € Americans with Disabilities Act €™ provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice.
Notice of Electronic or Telephone Participation
NA
Other Information
The complete public notice is posted on the Utah Public Notice Website - www.utah.gov/pmn/, the Clearfield City Website - clearfield.city, and at Clearfield City Hall, 55 South State Street, Clearfield, UT 84015. To request a copy of the public notice or