Call the meeting to order:
Welcome introductions for new individuals as necessary:
Meeting breakdown and courtesy reminders:
These are recorded public meetings.
Follow the Agenda.
Be respectful of everyone's time, keep side conversations and chit chat to a minimum, or until after the meeting has concluded.
Do not interrupt others while they are speaking.
Note your questions and hold them until the end of each section.
Approval of Meeting Minutes: 3.19.26
Board Member Report:
Angie (Arena Director) -
Nicollee (Entertainment and Volunteers) -
Rachel (Marketing) -
Neil (Exhibits) -
Melissa (Vendors/Sponsors) -
Greg (Security/Risk Management) -
Trisha (Commissioner) -
Isabel (4-H/USU) -
- Grand County Fairbook Edits
Added performing arts and film back in
Added small animals (rabbit and poultry)
Changed language regarding premiums
Gave rosettes and ribbons a dollar amount
- 4-H Fair Budget usage question
- 4-H Booth idea/activity
Some type of carnival game to win prizes? We also have a prize wheel
Cow Print Trucker Hat
See You at the Fair Shirt
4-H For All
Cow milking replica machine (?)
Cory says it's at the arena
Churning butter
- Decor for tables
Table covers for 4-H exhibit entries
Outside booth decor as well
Review old business:
America 250 -
- Walk 250 - social media posts are being published
- Costume Contest - need to establish guidelines and awards - Nicollee is working on this.
- Ugly Cake Contest - need to establish guidelines and awards - Nicollee is working on this.
- Parade theme -
Themes of the National America 250 program focus on:
Reflection, Unity and Future Innovation.
Educate, Engage, and Unite
National Heritage
Some suggested and recommended Parade Themes:
250 Years Fueled by American Spirit.
Red, White and Blue Heritage
Other suggestions?
Vote for parade theme
Parade Guidelines Drafted - Need to review, amend, and vote to approve.
Marketing material -
- Stickers to be ordered from Sticker Mule.
1000 - $246 (0.25 cents per sticker)
Logo on stickers:
- Coloring Books -
Stickered and ready for distribution to schools in May and any extra to the library.
Added a rodeo coloring sheet insert with the schedule on the back. Mackenzie made extra car show themed coloring sheets with a schedule and dropped them off at Carquest.
50 coloring books were handed out to the kids camp during Jeep Safari
Touch Base with the Museum to finalize details of free admission - we need publication material (flyer, social media material, etc.). Trish sent an email to Diego. Any new information?
Exhibits - we need to draft Youth and Adult Open Class categories, age groups and judges' sheets, similar to what 4-H has published.
o Sponsors
Redo Sponsorship Packages and recruit sponsors.
Sponsored prizes for events/activities.
- We have gift cards from Big Horn Lodge and Raven Rim Zip Line Tours that were for UAFE.
On our Getting Ready Itinerary, we currently have to get sponsors for:
o Hay - need to plan delivery/pickup from Bates Cattle Co.
o Ice with Ice Chest or Trailer (Moab Ice, Nate)
o Tree Lights (La Grande? Wheeler? Harrison's?)
o Generator (Wheeler?)
o Food for Volunteers and Bands
o Options from those who have donated in the past:
Dominos
Canyon Pizza
Moab Brewery
Josie Wyatt's
Pasta Jays
El Tapitio
o Check condition of Powerwheels and confirm with sticker sponsors they are still good to go 2026 (Grand Tire Pros, Performance Ford, Parriott's Garage, Trailmater)
o Food for eating contest (City Market has donated a $50 gift card in the past to go toward purchase some of the food)
o Cases of Water (Packard, Walker Drug)
o Paper Products, Plastic ware, Cups (Packard)
o Security Fencing (Red Rock 4 Wheelers)
o Vehicles for parade - Performance Ford has pledged to provide vehicles.
o Prizes for coloring contest (Moab Recreation & Aquatic Center)
o Confirm RC Obstacle course with Bombtown (part sponsor, part paid)
o Hotels for band, sound engineer and stock contractor (Hotels that have donated in the past: Holiday Inn, Aarchway Inn, The Hoodoo, Big Horn Lodge, The Element, Red Stone Inn, Hampton Inn/Homewood Suites)
o Confirm Roller Derby with Beehive Skate Revolution (sent 'Wheela' an email on 2/12 to confirm date and time, waiting on response)
o MAT - Moab Area Transit for shuttle service to and from town - Rachel said she would work with and coordinate shuttle service with MAT.
o Banners/Flags/Signage - The banner/flag inventory spreadsheet in the master info doc has been updated.
Ordered 4/2/2026 - Replacement date piece for the large over the road banner that is hung at the bridge by the high school on 400 E.
America Walk250 Banner - specifically for the people to sign who complete the Walk250 challenge. Mackenzie recommends a 4'x6' size. We do have the 3x3 on hand from the electric light parade. We can save money by using one we have. Vote on whether to order an America Walk 250 or use one of the America 250 banners from the light parade.
Sponsors - we need to know what sponsors we are ordering banners/flags for.
o Trophies and Ribbons - Inventory on hand is logged and order is drafted. Let Mackenzie know what else needs to be ordered. This order will placed the week of 4/13.
o T-Shirts/Tank tops -
Volunteers -
- Melissa Parriott with Wild Ink -
o Tank Top options (Mackenzie sent email with links): Vote on what style to order this year. Requested sample styles and sizes in the following options.
https://www.sanmar.com/p/7465_GreyFrost
https://www.sanmar.com/p/7045_AthlHthr
https://www.sanmar.com/p/18373_HtdGrey
Voting board seats - 4-H/USU and Risk Management. Isabel holds the 4-H/USU board seat and Greg has the Risk Management seat as appointed by the board. Both positions are voting positions. Mackenzie made a recommendation that both board seats become none voting and the Risk Management is automatically assigned to the arena assistant director until further growth dictates otherwise, similar to how the budget/finance position is held by the arena director. Bylaws would need to be revised and submitted to the County Commission for approval.
Keep recruiting for new board members. There is 1 seat open.
Recruit volunteers.
- Trish sent an email to Sheriff Wiggins regarding individuals with mandated community service.
- Trish spoke with HR to get comp time approved for county employees who work at the county fair.
- New business:
o America 250 merchandise options - Chandler sent quote (emailed and attached to agenda). It takes about 4 weeks to receive order. Need to vote on quantities to order and decide what price we would like to resale them for.
- Lanyards
o 30 = $120 ($4.00 ea.)
o 50 = $200 ($4.00 ea.)
o 100 = $315 ($3.15 ea.)
- Pins
o 30 = $135 ($4.50 ea.)
o 50 = $225 ($4.50 ea.)
o 100 = $245 ($2.45 ea.)
- Sunglasses
o 30 = $135 ($4.50 ea.)
o 50 = $225 ($4.50 ea.)
o 100 = $245 ($2.45 ea.)
- Next Meeting's Agenda Items:
- Schedule Next Meeting:
- Adjourn:
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NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS. In compliance with the Americans with Disabilities Act, individuals with special needs requests wishing to attend Grand County Commission meetings/hearings and other Grand County Boards, Commissions, or Committees are encouraged to contact the County two (2) business days in advance of these events. Specific accommodations necessary to allow participation of disabled persons will be provided to the maximum extent possible. T.D.D. (Telecommunication Device for the Deaf) calls can be answered at:(435) 259-1346. Individuals with speech and/or hearing impairments may also call the Relay Utah by dialing 711. Spanish Relay Utah: 1 (888) 346-3162
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It is hereby the policy of Grand County that elected and appointed representatives, staff and members of the Grand County Commission meetings/hearings and other Grand County Boards, Commissions, or Committees may participate in meetings through electronic means. Any form of telecommunication may be used, as long as it allows for real time interaction in the way of discussions, questions and answers, and voting. At the Grand County Commission meetings/hearings and other Grand County Boards, Commissions, or Committees any citizen, property owner, or public official may be heard on any agenda subject. The number of
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East Center Street, Moab, Utah; (435)259-1346.