Town of Mantua Council Meeting Minutes
Regular Meeting
For February 19th, 2026
Location: Town Hall, 409 North Main, Mantua, Utah
Council Members Present: Mayor Annette Ash, Mayor Pro Tempore Matt Jeppsen, Council member Scott Ross, Council Member Cheryl Burgan
Recorder: Sherita Schaefer
Audience Present: Janis Johnson, Harper Johnson, Don Ruhl, Pam Eaves, Seth Thompson, Angela Connell, Marcus Abel, Karen Nelson, Jeffrey Maughan, John Hurd, Kristi Loertscher, Tod Wayment, Jared Jeppsen
The meeting was opened by Mayor Annette Ash. Invocation by Scott Ross
Pledge of Allegiance led by Mayor Annette Ash; all in attendance participated.
Approve Meeting Minutes
Approve minutes for Town Council Meeting held on January 5th, 2026
Mayor Pro Tempore Jeppsen motioned to approve the minutes for January 5th 2026. Council Member Ross made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Approve minutes for Town Council Meeting held on January 15th, 2026
Council Member Ross motioned to approve the minutes for January 15th 2026. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Consideration to Pay the Bills: Approve and Sign Bills
Mayor Pro Tempore Jeppsen to approve the bills signed. Council Member Ross made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Presentations
Sunrise Engineering: Water Impact Study - Seth Thompson
Seth Thompson of Sunrise Engineering presented a Water Impact Fee Analysis proposing a consolidated fee of $13,805 per ERC, a $1,200 increase over current rates. Based on a conservative 2.5% annual growth rate, the study projects 305 additional connections over the next 20 years, supported by a current surplus of 382 acre-feet in water rights. Costs for infrastructure projects, such as a new culinary well and pipe upsizing, are allocated between current residents and new development based on proportional benefit. Under Utah law, these fees must strictly maintain existing levels of service rather than funding upgrades for current residents. While the calculated fee is legally defensible, the town retains the discretion to enact a lower amount.
Rural Water Association of Utah (water tiers & funding options)- Janell Braithwaite (RWAU)
Council Member Ross motioned to table Rural Water Association of Utah (water tiers & funding options)- Janell Braithwaite (RWAU) until next town council meeting. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Water Utility Update: Programs and Bid review - Angela Connell
Deputy Town Recorder Angela Connell proposed replacing the town's outdated El Dorado billing software with a modern, multi-user system to improve reliability and data access. The current system recently caused a significant manual error, highlighting the need for a platform that supports financial, public works, and administrative functions. Three candidates were presented: Pelorus ($3,000/year), Civic Review ($6,000/year), and Caselle ($14,000/year). The goal is an 'all-in-one' solution to manage water billing, cemetery records, dog licenses, and payroll. Connell is currently coordinating with these providers to obtain detailed service and price breakdowns.
Presentation Verizon & Crown Castle Agreement
Planning and Zoning Chair Pam Eaves proposed expanding a communication equipment lease for Verizon and Crown Castle, involving an additional 360 square feet on town property. Verizon will pay a monthly rent of $799.00, which includes a 5% annual increase, a rate exceeding the town's current lease per square foot. While Crown Castle remains the primary leaseholder for the 10,000-square-foot site, all new infrastructure is confirmed to be within town boundaries. A building permit has been issued, and immediate approval of the monthly rate was requested to initiate legal drafting. A formal amended lease agreement is scheduled for final signature during next month's meeting.
Council Member Ross motioned to approve the proposed additional $799.00 per month on the lease agreement with Crown Castle in alignment with the Verizon proposal for additional equipment and structure. Mayor Pro Tempore Jeppsen made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Public Hearings / Major Legislative Action
Impact Fee Ordinance: Adopt an Impact Fee Ordinance and Analyses (IFA) for Culinary & Sanitary Sewer Services
Town Recorder Sherita Schaefer presented Ordinance 2024-02-15 to formally adopt the Impact Fee Analysis and Facilities Plan into law per the Utah Impact Fees Act. The ordinance establishes a simplified fee structure of $13,805.00 for Culinary Water and $4,933.00 for Sanitary Sewer, totaling $18,738.00 per new residential connection. Per state mandate, a 90-day waiting period is required after the ordinance passes before the new rates apply to building permits. During this window, the town will continue to collect fees at the previous rates. All required legal notices have been satisfied through postings at the town office and on the Utah Public Notice Website.
Mayor Pro Tempore Jeppsen motioned to adopt Ordinance 2024-02-15. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Adopt Updated Summary of Fees Resolution: RESOLUTION NO. 2026-19-02(B) AMENDING THE SUMMARY OF FEES FOR THE TOWN OF MANTUA (UPDATE TO CULINARY WATER IMPACT FEES.
Council Member Burgan motioned to table RESOLUTION NO. 2026-19-02(B) AMENDING THE SUMMARY OF FEES FOR THE TOWN OF MANTUA (UPDATE TO CULINARY WATER IMPACT FEES. Council Member Ross made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Discussion
Utah250 Resolution, committee formation, Grants and Main Street Park overview - Karen Nelson
Grant writer Karen Nelson introduced a resolution to align the town with the America250 Utah commission for the 2026 national semi quincentennial. The initiative involves forming a local committee to oversee community heritage projects and secure 'legacy' grants for long-term park improvements. Main Street Park is the primary candidate for these funds, with proposed upgrades including historical markers, pavilion improvements, and landscaping. Nelson recommended using social media and 'Eye on Water' tools to recruit volunteers and gather public input. This formal alignment provides the town with official recognition and access to state resources for the celebration.
Council Member Burgan motioned to adopt Resolution 2026-2-19C Utah250. Council Member Ross made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Point Repairs: Marcus Abel
Marcus Abel reported a billing discrepancy regarding sewer maintenance performed by Twin D, where the final invoice of $42,575 for 11 repairs exceeded the approved $32,500 for 13 repairs. The cost per segment rose from an estimated $2,500 to over $3,300, raising concerns that the unauthorized overage could trigger a state audit. The contractor attributed the increase to additional work, including manhole inspections, root clearing, and pipe maintenance. Consequently, the town has requested the contractor appear in person to justify the price increases and provide written proof of approval for the extra costs. This review aims to address concerns regarding the integrity of the original bidding process.
Mayor Pro Tempore Jeppsen motioned to table the payment for Twin D for point repairs. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Tank Overages: Marcus Abel
Marcus Abel reported a critical equipment failure at Well #2 involving the motor and the Variable Frequency Drive (VFD), both in service since 2007. The motor replacement is complete at a cost of $40,000, but a new VFD is required at a quoted price of $16,095.44. Engineers recommend replacing the drive first to determine if further repairs, such as the electrical wiring, are necessary at an estimated cost of $12,000 to $16,000. Completing these repairs immediately is intended to ensure the system is operational before peak summer demand to prevent a potential water shortage. The town's springs and secondary well currently maintain the water supply while well #2 is offline.
Mantua Tour Review
Mayor Annette Ash conducted a review of the recent town facilities and properties tour to assess infrastructure and prioritize future projects. The tour included well sites, tank locations, and park facilities, providing context for emergency repair costs and aging equipment. A primary focus was the necessity of a master plan for Main Street Park to ensure sustainable improvements under the Utah 250 initiative. The site visits also covered the cemetery and outlying properties to clarify the scope of work managed by Public Works. These inspections are intended to support informed decision-making regarding the town's long-term maintenance and growth.
Echo Reservoir Tour
Mayor Annette Ash reviewed a February 6, 2026, fact-finding tour of Echo State Park to evaluate the potential transition of Mantua Reservoir to a Utah State Park. The tour focused on state management of infrastructure, sanitation, and law enforcement at facilities overseen by the Bureau of Reclamation. Observations at Echo included a $10 million investment in boat ramps and restrooms, while maintaining water storage as the primary priority. Legislation in 2026 has allocated $2 million for a study and planning of a Mantua State Park, funded by existing fees rather than new taxes. State officials reiterated that project advancement depends on documented community support.
Discuss State Park for Mantua Reservoir - John Hurd
Mantua resident John Hurd expressed concerns that a state park designation for the reservoir could diminish the 'local feel' and lead to the loss of discounted resident access. He noted that state management aims to increase visitor volume, which may conflict with the community's preference for a quiet, rural environment. Hurd highlighted that the town would lose local control over land use and daily capacity while remaining responsible for infrastructure wear on access roads. Additionally, he cited potential environmental impacts on water quality from increased motorized boat traffic. As an alternative, he proposed the town seek independent grants to maintain local management of any improvements.
Snow Plowing: Forest Service Road - Jeffrey and Kim Maughan
Residents Jeffrey and Kim Maughan requested snow plowing services for South Park Road, a National Forest System Road leading to their home. While a Forest Service Road Use Permit would legally allow the town to plow, Public Works Director Marcus Abel cited concerns regarding equipment wear on unpaved surfaces and potential liability issues. The town is evaluating if a road transfer could secure 'Class C' state funding, though current tax revenue may not cover maintenance costs. A one-year trial was proposed to assist the residents while long-term financial feasibility is researched. Mayor Pro Tempore Jeppsen will contact Forest Service engineers to clarify permit terms before a final decision is made.
Mayor Pro Tempore Jeppsen motioned that, contingent upon the Forest Service issuing a permit, the town will continue to plow the park road for the duration of the permit, for a period of one to ten years. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Responsible Water Use (item tabled)
Council Member Ross motioned to table Responsible Water Use. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
.
Easter Egg Hunt: Event approval and logistics (item tabled)
Council Member Ross motioned to table the easter egg hunt. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Staff Computers: Purchase or upgrade discussion (item tabled)
Mayor Pro Tempore Jeppsen motioned to table the staff computers. Council Member Ross made the second. Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Action Items
New Business License: Andrea & Slade Combs (not in attendance)
New Business License: Kristi Loertscher
Kristi Loertscher, Mantua residents submitted a new business license application to operate a home-based business under the name Kristi Thomas Rentals In line with town protocol, the application was carefully checked to ensure it complies with all local zoning and business regulations.
Council Member Burgan motioned to approve Kristi Loertscher business application. Council Member Ross made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
New Business License: Tod Wayment
Tod Wayment, property owner in Mantua addressed his application for a business license regarding a single-family rental property. He explained that the home, located at 81 South 100 West, has been in his family for over 20 years and has consistently functioned as a rental during that time. Wayment expressed his intent to follow the town's rules, noting that while the application process has been long, he wanted to appear in person rather than having a representative speak. Wayment provided a copy of his application for review, confirming he had been in contact with Planning and Zoning to ensure he met the necessary requirements.
Council Member Ross motioned to approve Tod Wayment business application for a single resident rental in Matua at the address of 81 South 100 West. Mayor Pro Tempore Jeppsen made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Department Updates
Planning and Zoning: Pam Eaves
Pam Eaves, the Planning and Zoning Chair, gave the council a heads-up about an upcoming legislative cleanup aimed at streamlining the town's regulations. She noted that several land use changes are slated for next month, as the commission works to update and 'clean up' various chapters within the town's Land Use Code. To ensure process transparency, Pam informed the council that all proposed edits will be clearly marked in red for easy review during her formal presentation at the next meeting. The goal of this administrative update is for the council to review these zoning proposals and subsequently schedule a public hearing to gather community input.
Public Works: Marcus Abel
No Update.
Fire Department: Will Hodgins
Will Hodgins, Mantua Fire Chief presented a multi-faceted update for the Fire Department that covered community events, equipment, and a long-term vision for emergency services. Regarding the upcoming fireworks, Hodgins presented a quote and explained that while the town is not obligated to stay with the same company, it made financial sense to use the credit they were owed after being shorted on the quantity of fireworks received the previous year. He noted that these funds typically come from fundraising efforts tied to Little Valley Days rather than general property taxes, and while Karen Nelson, the town grant writer, suggested exploring different companies for the 2027 season, the town moved forward with the current provider for 2026 to ensure they received the value of that credit. The department is also benefiting from significant donations, including a collection of gear like lights and saws from the Mantua Fire and Rescue Foundation and a $5,000 anonymous gift from a citizen specifically for equipment. Looking toward the future, Hodgins introduced a '5-Year Plan' to transition Mantua from an EMR to an EMT station to reduce the $2,400-per-call cost currently paid to Brigham City, proposing an interim transport strategy using a non-transport ambulance to move patients to local LifeFlight Landing Zones. As part of this expansion, he is negotiating the purchase of a used fire engine from Willard for approximately $10,000, with an additional $6,000-$10,000 needed for gear, and he requested that the council designate land for a new 4-to-5 bay fire station-suggesting sites near the new cemetery, the baseball field, or the current Public Works building-so he can begin seeking donations and grants from companies like Nucor. Hodgins clarified that South Park Drive becomes National Forest Service land south of 300 South; he emphasized that while the department will always respond to residents there, the town's decision to plow the road sets a legal precedent and could impact emergency access if the road is not properly maintained.
Mayor Pro Tempore Jeppsen motioned to approve Will Hodgins purchase for the fireworks for Little Valley Days not exceed $6,500.00. Council Member Ross made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Meeting Adjournment
Mayor Pro Tempore Jeppsen motioned adjourn the working meeting. Council Member Burgan made the second.
Yes votes: Mayor Annette Ash, Matt Jeppsen, Scott Ross, Cheryl Burgan
No votes: None
Abstained: None
Absent: None
MOTION PASSED
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aids and services for this meeting should contact the Management Services Department at 629-8701 (TTY/TDD: 711 or 888-735-5906) or by emailing town recorder at sschaefer@mantuautah.gov at least 48 hours in advance of the meeting.
Notice of Electronic or Telephone Participation
Public meetings may be held electronically in accordance with Utah Code Annotated 52-4-207 to allow Council members to participate via teleconference. The anchor location for the meeting shall be held at the Mantua Town Hall 409 North Main St, Mantua Utah 84324
Other Information
Certificate of Posting
The foregoing agenda was (1) posted on the Utah Public Notice Website created under Utah Code Section 63F1-701. (2) Town of Mantua website, and (3) posted in Town of Mantua City Office on 3/20/2026 by Sherita Schaefer - Town Recorder