HOUSING AUTHORITY OF CARBON-EMERY COUNTY
REQUEST FOR PROPOSAL
Residential Window Replacement - Mt. View Meadows Complex
Proposals must be submitted no later than March 16th, 2026, at 4:00 p.m.
Issue Date: February 25, 2026
Proposal Due: March 16, 2026 at 4:00PM
Contact: Jody Hansen
Title: Executive Director
Address: 251 S. 1600 E., Ste 2647
Price, UT 84501
Phone: (435) 637-5170
Email: jodyh@haocc.org
The Housing Authority of Carbon-Emery County is soliciting proposals from qualified, licensed, and insured contractors to provide window replacement services at its Mt. View Meadows complex, consisting of one-bedroom elderly/disabled apartments.
SCOPE OF WORK
The contractor shall provide all labor, materials, equipment, permits, and services necessary to complete the window replacement project, including but not limited to:
Verifying window measurements
Removal and disposal of existing windows
Furnishing and installing new ENERGY STAR® compliant windows
Weatherproofing, flashing, and sealing
Interior and exterior trim repair as needed
Job site cleanup and final inspection
Submission of warranty documentation
SCHEDULE
Project needs to be completed within 60 calendar days of contract execution. All dates are subject to change at the discretion of the Housing Authority.
PROPOSAL REQUIREMENTS
Proposals must include the following:
Company information
Utah contractor license number
Certificates of insurance
Minimum of three references for similar work
Product specifications
Proposed project timeline
Detailed cost proposal
EVALUATION CRITERIA
Proposals will be evaluated based on price, contractor experience, technical approach, product quality, and timeline. The Housing Authority reserves the right to reject any or all proposals.
GENERAL TERMS & CONDITIONS
The Contractor shall comply with all applicable federal, state, and local laws and regulations, obtain all required permits and approvals, maintain all insurance coverages specified herein, and provide all applicable warranties related to the work performed.
LICENSING
All bidders must hold a current and active Utah contractor license issued by the Utah Division of Occupational and Professional Licensing (DOPL) that is appropriate for the scope of work being bid.
License classifications must cover all proposed work.
Licenses must be in good standing at the time of bid submission and throughout the project.
License number must be provided with the proposal.
Owner reserves the right to verify license status with DOPL.
Failure to maintain proper licensure may result in bid rejection or contract termination.
INSURANCE
Contractors shall maintain the following insurance coverage at their own expense and provide Certificates of Insurance (COIs) prior to contract award:
Commercial General Liability
Minimum limits:
$1,000,000 per occurrence
$2,000,000 aggregate
Coverage must include:
Premises/operations
Products and completed operations
Contractual liability
Policy must be written on an occurrence basis.
Coverage must remain in force for the duration of the project. Any lapse in coverage may result in suspension or termination of the contract.
Certificates of Insurance must clearly show:
Contractor's legal business name
Policy numbers and coverage limits
Effective and expiration dates
Submission of a bid constitutes acknowledgment of these insurance and licensing requirements.
Workers' Compensation
Required for all contractors with employees, in accordance with Utah Labor Commission requirements.
Contractors without employees must provide a valid Workers' Compensation exemption or waiver if permitted by law.
SUBMISSION INSTRUCTIONS
Proposals must be received at the address listed above no later than March 16, 2026 at 4:00 PM. Late proposals will not be accepted. Any questions should be directed to Jody Hansen, Housing Authority Director, at (435) 637-5170.
PROJECT DETAILS:
Window Minimum Specifications:
Almond color vinyl, double pane, low-E glass
Quantity of 44 - Kitchen - 34-1/2' X 47', single hung
Quantity of 44 - Bedroom - 46 ' X 58', single vent slide
Quantity of 44 - Living Room - 58-1/2' X 59', single vent slide
Site Location:
Mt. View Meadows complex
251 South 1600 East
Price, UT, 84501
Buildings #1-11
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) should notify Jody Hansen at 435-637-5170.