General Information

Government Type

County

Entity

Millard County

Public Body

Millard County Commission

Notice Information

Add Notice to Calendar

Notice Title

Notice of Sealed Bid

Notice Type(s)

Notice

Event Start Date & Time

March 17, 2026 10:00 AM

Event End Date & Time

March 17, 2026 12:10 PM

Event Deadline Date & Time

03/16/26 05:00 PM

Description/Agenda

REQUEST FOR PROPOSALS (RFP) Concession Services Lease Millard County West Recreation RFP Issue Date: February 18th Proposal Due Date: March 16, 5:00 PM Bids will be Opened March 17, 10:00 AM Facility Location: Regional Park Softball Complex 8 S 1 West Manzanita Ave Delta, Utah 1. INTRODUCTION AND PURPOSE Millard County West Recreation ('County') is seeking proposals from qualified individuals or businesses to operate the exclusive food and beverage concession at the Regional Park Softball Complex during the regular softball season and scheduled tournaments. The County's objective is to select a responsible operator who will provide quality service, maintain safe and sanitary operations, and offer competitive pricing for patrons. 2. CONTRACT TERM - Seasonal operation: April through October - Service required during regular league play and scheduled tournaments (including select Saturdays) - Initial contract term covers one season - The County may renew the agreement for up to three (3) additional years upon mutual written agreement 3. FINANCIAL PROPOSAL Proposers must submit a fixed monthly lease payment to be paid to Millard County. - Monthly payment due on or before the 10th day of each month - The County will evaluate proposals based on financial return and overall proposal quality - The County reserves the right to reject any proposal not in its best interest 4. SCOPE OF SERVICES The selected operator shall: - Operate the concession during all scheduled games and tournaments - Open no later than 30 minutes before the first scheduled game - Remain open until at least 30 minutes after the final scheduled game begins - Provide food and beverage items at prices consistent with prevailing local market rates - Maintain professional, courteous service to all patrons 5. FACILITY AND EQUIPMENT - The County will provide existing kitchen equipment - Additional equipment may be used with prior County approval - Operator is responsible for proper care and maintenance of all equipment - All County equipment must be returned in satisfactory condition, normal wear and tear excepted 6. HEALTH, SAFETY, AND SANITATION The selected proposer must: - Comply with all State of Utah and Millard County health regulations - Maintain clean and sanitary food preparation and service areas - Keep concession-related grounds free of trash and debris - Dispose of waste in County-provided containers - Comply with all rules established by the Recreation Director 7. INSURANCE AND LIABILITY REQUIREMENTS Prior to commencing operations, the selected proposer shall: - Obtain public liability insurance at their own expense - Name Millard County as an additional insured - Provide proof of insurance to the County - Indemnify and hold Millard County harmless from claims arising from concession operations 8. RECORDS AND PERFORMANCE COMPLIANCE - The County may inspect concession-related financial records upon reasonable notice - Failure to comply with contract requirements may result in termination with one (1) week written notice - In the event of default, the County may repossess the premises and equipment - The operator shall be responsible for enforcement costs, including reasonable attorney fees 9. PROPOSAL SUBMISSION REQUIREMENTS Proposals must include: - Proposer name, address, phone number, and email - Description of experience operating food concessions or similar services - Staffing plan - Description of additional equipment to be used (if any) - Evidence of ability to obtain required insurance - Minimum of two references - Proposed monthly lease payment - Signed statement agreeing to comply with all RFP requirements Incomplete proposals may be rejected 10. EVALUATION CRITERIA Proposals will be evaluated based on: - Financial return to the County - Relevant experience and qualifications - Quality of service approach - Operational readiness - References - Inclusion of requirements herein The County reserves the right to: - Reject any or all proposals - Waive minor informalities - Verify proposer qualifications - Award the contract in the best interest of Millard County 11. PROPOSAL SUBMISSION INSTRUCTIONS Submit sealed proposals labeled 'Sealed Bid for Concession Services Proposal' on the subject line to: Millard County Auditor's Office 50 S Main Fillmore, Utah 84631 OR Email: millardbids@millardcounty.gov Proposals must be received no later than March 2 at 5:00 PM. Late submissions will not be accepted. 12. QUESTIONS AND CONTACT INFORMATIOn Questions regarding this RFP should be directed to: Recreation Director Millard County West Recreation Phone: (801) 706-8569 Email: Bjackson@millardcounty.gov

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the Millard County Clerk's Office at 765 South Highway 99, Suite 6, Fillmore, Utah, 435 743-6223 or 864-2440, at least three working days prior to the meeting.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

50 South Main
Fillmore, Utah, UT 84631
Show in Apple Maps Show in Google Maps

Contact Name

Marki Rowley

Contact Email

mrowley@co.millard.ut.us

Contact Phone

4357436223

Notice Posting Details

Notice Posted On

February 23, 2026 12:15 PM

Notice Last Edited On

February 26, 2026 04:26 PM

Deadline Date

March 16, 2026 05:00 PM

Subscribe by Email

Subscription options will send you alerts regarding future notices posted by this Body.