General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

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Notice Title

minutes

Notice Type(s)

Meeting

Event Start Date & Time

December 18, 2025 07:30 PM

Description/Agenda

Minutes of Town Board Public Hearing and Regular Meeting Held December 18, 2025 The Public Hearing began at 7:30 p.m. in the Town Hall Conference Room. The Hearing began with an invocation given by Shim. The purpose of the Public Hearing was to get public comment on proposed Ordinance 2025-04 Compensation of Statutory Officers and General Employees of the Town of Oak City. Subsequently, public comment was taken on the proposed Ordinance 2025 Zoning Map Amendment on Property located at approximately 555 W 100 N. Next public comment was taken on proposed Ordinance 2025-06 Oak City Wildland-Urban Interface Code. After which the Regular Town Board Meeting began. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council Member Dave Steele Council Member Tom Nielson-Absent Council Member Copeland Anderson Council Member Jared Rawlinson Town Clerk Karen K. Lovell Alyssa Nielson Town Recorder Mayor-Elect Kirt Dutson OTHERS Bonnie Nielson Charles Chamberlain Camron Nielson Brandon Christensen Ross Anderson Floyd Anderson Traci Callister Craig Nielson DeAnn Steele Malinda Carter Dot Roberts Yancy Taylor D. J. (Julie) Finlinson The Public Hearing was a discussion on the Compensation Ordinance 2025-04. The Mayor explained that it included no raise for the mayor and council. It does include a raise of 2.8% for the Treasurer, Recorder, and Public Works Specialist positions. There was no comment on the Ordinance. Public Comment was then taken on Proposed Ordinance 2025 Zoning Map amendment on Property located at approximately 555 W 100 N. Camron Nielson explained that they are not planning on doing anything with the property in the near future. The Mayor presented a Map showing the boundaries of the property. He pointed out that the Zoning Map is on the Town's website. Floyd Anderson asked if it wouldn't be easier to just change everything in the area to 1 acre lots while we were at it. The Mayor pointed out that can't happen without a zone map change application and noticing the property and description to be changed for 2 weeks. Chuck Chamberlain mentioned that he thought there was supposed to be a road near his property. Is that true and is it still going to happen? The Mayor had heard about this but hasn't seen anything in writing on it. Chuck mentioned that the current marker for the road goes right through his front door. The Mayor stated that if someone were to build in the back of the property, the Town's Attorney says that the builder would have to put in a road there. The Mayor explained that the Town has tried to draw up a road grid for the Town but many roads will not conform to a grid. The Mayor explained that the Town has put in an application to get a grant to do a transportation survey. He showed a proposed Map showing some of the proposed roads. There was no other comment. Next, public comment was taken on proposed Ordinance 2025-06 Oak City Wildland-Urban Interface Code. Copeland explained a little about House Bill 48 and that it requires the Town to come up with a Wildland-Urban Interface (WUI) Map. The Mayor stated that there is an international code and a state code and now the city needs to have the State code and a WUI Map adopted by the end of the year. The Planning and Zoning Commission came up with a Map that they proposed the Town Council approve. The Mayor went over the Map and explained why they chose these areas. All current building is grandfathered in but all new building will be under the Code. The State will be coming up with their Map at the first of the year and that Map may overlap the Towns. Yancy Taylor asked if those that are already building will need to pay the fees. Yes, all current and future building that is done, in a high-risk area according to the State, will need to pay an assessment fee. Dave had a copy of the High-Risk Map on his computer and he showed it and went over it. Kirt pointed out that Dylan Finlinson just built a new home and he stated that his insurance company has already included the premium increase in his price of insurance. Copeland explained that for the first two years, there will be a flat assessment fee of between $20 to $100 per property per year. The fees will change after that as property owners do things to the property to mitigate the fire hazard. Anything in the red area on the Map would have a fee. Most properties would have to be assessed to find what the fee will be. UWRAP (https://wildfirerisk.utah.gov/) is a State website that will give information on what the fees will be based on. The Mayor explained that there is always an option to change the Town Map in the future. Copeland explained that there might be a chance of getting out of paying fees if everyone, in the State of Utah, did the fire mitigation requirements. The fees go towards running the program. The Mayor explained that the Ordinance includes information on what building materials they suggest for fire mitigation and other issues that will help with fire mitigation. 'Win with Fire' are YouTube videos that have good information on fire mitigation. Copeland suggested reading the State Wildland Urban Interface Code and he said he would be willing to help anyone who would like help on understanding it. The following agenda items were considered at the Regular Meeting: A. Adopt Agenda. Copeland moved, seconded by Dave, to adopt the Agenda as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Absent. Jared-Aye. Copeland-Aye. B. Adopt Minutes of Town Board Regular Meeting held Thursday, November 20, 2025. Dave moved, seconded by Copeland, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Jared-Aye. Copeland-Aye. Tom-Absent. C. Discuss and Possibly Approve Proposed Ordinance 2025-04 Compensation of Statutory Officers and General Employes of the Town of Oak City. Copeland moved, seconded by Jared, to approve Ordinance 2025-04 Compensation of Statutory Officers and General Employees of the Town of Oak City as proposed. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Jared-Aye. Copeland-Aye. Tom-Absent. D. Discuss and Possibly Approve Proposed Ordinance 2025-05 Zoning Map Amendment on Property Located at Approximately 555 W 100 N. Dave opened up the Map on his computer and the Mayor explained that when Nielsons decide to develop the property, it would need to go through the subdivision process. Dave moved, seconded by Copeland, to approve a one- acre lot size for the property near 555 W 100 N. by approving Ordinance 2025-05 Zoning Map Amendment on Property Located at approximately 555 W. 100 N. Roll Call Vote: Mayor Callister-Aye. Dave- Aye. Copeland-Aye. Jared-Aye. Tom-Absent. E. Discuss and Possibly Approve Proposed Ordinance 2025-06 Oak City Wildland-Urban Interface Code. Dave pointed out that there are several areas on the proposed Map that weren't included in the original Map the Mayor marked up at the Planning and Zoning meeting but it is just a proposed Map. It doesn't necessarily show properties that would be assessed a fee. The Mayor pointed out that building with the materials recommended in the State Code will cost a little more but would probably be worth it. Dave pointed that one of the purposes of the Bill was to make it so insurance companies can't drop your insurance without having a good reason and that reason needs to be in writing. Jared moved, seconded by Copeland, to approve Ordinance 2025-06 Oak City Wildland- Urban Interface Code. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Jared-Aye. Copeland-Aye. Tom-Absent. F. Discuss and Possibly Accept for Further Consideration the Annexation Petition Submitted by Dave and DeAnn Steele. Dave showed a Map showing the area they are wanting to annex. He explained that there are fourteen total acres. DeAnn explained that it includes Nathan Hendersons' lot and he is okay with the annexation. There are three properties included. The Mayor explained that they had tried to annex their back yard some time ago but it never got recorded. Dave explained that they already requested a zone change on some of the property. The process tonight it just to accept or deny the Petion. If accepted, then it would go through an entire noticing process including a 30-day public comment period. There was no public comment. DeAnn pointed out that they went to the Planning and Zoning Meeting last night and they voted to recommend 1 acre lots for the property in question if the Town Council accepts the Petition. Traci stated she had no problem with it. Shim moved, seconded by Jared, to approve the Annexation Petition for further consideration. Roll Call Vote: Mayor Callister-Aye. Dave-Abstained. Tom-Absent. Jared-Aye. Copeland-Aye. The Town will follow the time line now. The Mayor pointed out that the Town Board might need to have a special meeting in order to follow the time line. G. Discuss and Possibly Accept for Further Consideration the Annexation Petition Submitted by Barry Anderson. The Mayor explained that he did not have an updated map on the area. Floyd thought the whole area was 8.5 acres. One of the lots is partially in the Town boundary and part in the County. They are not planning on doing anything with the property right now just want to have it set up in case their children want to do something. This area is outside of the new desired annexation area proposed in the annexation policy draft being worked on by the Planning and Zoning Commission. Mayor Callister moved, seconded Dave, to accept for further consideration the Annexation Petition Submitted by Barry Anderson. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Jared-Aye. Copeland-Aye. Tom-Absent. H. Discuss and Update Consolidated Fee Schedule Pertaining to Land Use Related Fees and Bulk Water Fee per 1000 gallons. The Mayor pointed out that the Town has been updating its fees schedule annually for quite a while. He went over it quickly. He proposed adding a subdivision line in the land use fee section as it has never been in the fee schedule. This would cover the costs of sending out letters noticing land use changes and subdivision fees for the town attorney among other expenses. The Mayor looked at Hinckleys' fees and included some of theirs in his proposed additions. He thought the bulk water fee might need to change but the Council felt okay with the $10 a thousand gallons that is already in the fee schedule. The bulk water is generally taken from one of the Town fire hydrants. Floyd stated that he has noticed there is a fire hydrant that is always hooked up to a hose. That shouldn't be should it? The Mayor stated that the particular hydrant is used a lot so it has been allowed to stay hooked up but it probably shouldn't be. Will start having it unscrewed and capped every time. The Mayor moved, seconded by Dave, to update the Consolidated Fee Schedule by adopting Resolution 2025-09 which updated the Schedule by adding the subdivision section to the land use section and notes the addition of costs incurred by these updates. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Jared-Aye. Copeland-Aye. Tom- Absent. I. Public Comment. There was no public comment. J. Monthly Financial Report. The Financial Report was read and approved by Board Action. Dave showed where there were some charges, in the power account, that were put into the wrong account so that will need to be fixed. He will talk to Courtney Finlinson, Town Treasurer, about this. He stated that the cost to update the cul-de-sac was lower than he thought it would be. The Mayor pointed out that there are problems with the loan for the aquifer recharge so this is being worked on. The Mayor has been in contact with a couple of the delinquent parties. Still working on others. Someone made an anonymous donation to put towards someone's delinquent power bill. The Council decided who to give the donation to. K. Departmental Reports. Tom Nielson. Tom was not at the meeting but had left a report with the Mayor. He said that the Forest Service is widening the Road by Dry Creek. The are trying to cover the problem areas. Dave Steele. Outages: No outages to report. Operations and Actions. 1. 12-02 Enabled Kaige Western's power meter. 2. Worked with Clayton Anderson of Commercial Business Radio to perform a spectrum analysis of frequency band to be used by the Vision AMI system trial. The frequency band is quite noisy, so the vendor was consulted about options. Still in discussion with them. 3. Scheduled installation of new services for Melissa Finlinson and Nathan Henderson. 4. On the October 2025 Utah Associated Municipal Power Systems (UAMPS) billing, Oak City had net energy delivery of 223,553 kW. Cost/kWh was $0.06617. The total bill was $14,791.53. Purchase price was within required operating margin, so no Power Cost Adjustment was ordered for the November billing. Meetings Attended: 12-02 Intermountain Power Agency (IPA) Annual and Business Meetings in Salt Lake City. 12-16 UAMPS Monthly Project Committee Meetings in Salt Lake City. 12-17 UAMPS Annual and Board of Directors Meetings in Salt Lake City. There is a lot going on in the power industry so Dave will do his best to help Shawn out as he takes over the power department. Dave stated that even Rocky Mountain Power and other co-operatives have to have fire mitigation plans. UAMPS is looking at a rate stabilization fund they are considering instituting. This could help offset future power costs. Copeland Anderson. Brittni Burton is in charge of the Christmas Eve Program this year. She wants to use the Towns nativity set. Shawn Gonder will be the back-up Santa if Gordon Rawlinson isn't able to do it. Jared Rawlinson. Precision Concrete got back with Ben Nielson, Town Public Works Specialist, and found that even with doing fewer sidewalks, the cost will be about $17,000. Decided to just do the sidewalks on Main Street and Center Street however, which will bring it down to about $7,000. Precision has already started on this and will be done soon. Precision Concrete will also grind down 3 bad sidewalk sections at the Town Hall. This work will be billed separately. L. Miscellaneous. Mayor Callister. There is a back drop, at the Hall, for Christmas pictures. Where this was possibly the last meeting for Shim as Mayor, he went over a list of suggested items or issues needing to be considered in the near future. Replace shingles on the Bell tower and some curtains in the Hall. Dave suggested moving the amplifier in the Hall and put it on a wall where it would be easier to use and service. Keep up maintenance on the new ball courts. The Mayor talked to Ben Nielson about this but everyone should watch this as time goes on. Ben, from Premium Surface Solutions, that did the court suggested using a water broom on it. Could consider this. Make sure not to have water drifting on it from the sprinklers. Might need new sprinklers there. Need to look at the borrow pit drainage by Caleb Nielson's, keep it in mind. Jared might be able to look at this road. Need some street signs and some speed reduction signs in several spots. The Transportation Plan Grant Application has been submitted. If the Town gets the grant, Jones and DeMille will help with putting the Plan into action. Trying to come up with a road master plan and hopefully, use Community Impact Board (CIB) monies to put this Plan into action. Ben has to do a lot of work by himself. He does have Allysa, part time employee, to help but the Mayor suggested checking with Ben frequently to see if he needs any help or support. M. Adjournment. The Mayor Callister adjourned the meeting at 9:10 p.m. Respectfully Submitted, __________________________________ Karen K. Lovell, Oak City Town Clerk Approved by: ____________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 West Center
Oak City, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

January 23, 2026 10:40 AM

Notice Last Edited On

January 23, 2026 10:40 AM

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