General Information

Government Type

Municipality

Entity

Vernal

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

Request for Proposal for Lawn Care Maintenance

Notice Type(s)

Notice

Event Start Date & Time

January 2, 2026 09:14 AM

Event End Date & Time

February 2, 2026 09:14 AM

Event Deadline Date & Time

02/16/26 04:00 PM

Description/Agenda

Subject: Request for Proposal (RFP) Vernal City is seeking proposals from qualified Contractors to carry out the lawn care maintenance for the Freestone Walking Park(6), the city owned area of Aggie blvd and intersecting Main st. areas(1), Memory Grove located on Robinwood lane(2), New Cobble Rock block 100 South 100 East patch(3), T-Rex and adjacent 'Welcome' sign grass(4), (7)City Hall 100 South patch and East side of PD (7), and the 500 North 500 West two triangle parcels(5). (See corresponding maps and descriptions included below). Your company is invited to submit a proposal in response to this Request for Proposal (RFP). Sealed Bid Requirement: Proposals must be submitted in a sealed envelope and clearly marked 'Proposal for Lawn Care Maintenance', to ensure the integrity and confidentiality of the submission. The sealed bid requirement is mandatory for all vendors participating in this RFP process. Email submissions are not permitted. Proposal Due Date: Proposals must be received no later than March 15, 2026 , by 4:00 P.M. Late submissions will not be accepted or considered. Please allow sufficient time for your proposal to be delivered and received by the due date. Submission Method: Proposals can be submitted by mail, or delivered in person, to the following address: Vernal City Finance Director Nick Rousseau 374 East Main Vernal, UT 84078 Project Specifications: Mowing: Contractor will mow all turf areas at the areas referred to above, once a week - theWalking Park every other week -from April 15th to September 30th during the contract period. During the rest of the year, the contractor will mow as needed to keep the grass from growing more than 1 1/2' above the mowing height. Mowing height shall be no less than three inches and no higher than three and one half inches (3 1/2') as measured to the mower blade from a flat, paved surface. Walking Park grass length may be mowed at 4 1/2 inches because it is a field. Clippings may be left on the turf as long as no visible clumps remain on the grass surface after mowing. Otherwise, clippings must be collected and disposed of by the Contractor. Please provide the following: Weekly costs for all areas except the Freestone Walking Park, and Bi-weekly cost for the walking park, (i.e., every other week), and Cost per mowing before April 15, 2026, and Cost per mowing after September 30, 2025 Edging and Trimming: All areas except Freestone Walking Park to be edged weekly along the edges, sidewalks, driveways, and around trees, fence edges etc. during the period of mowing contract for the same areas listed for mowing. Grass around sprinkler heads shall be trimmed so that grass does not interfere with or interrupt the irrigation system. Freestone walking Park to be edged every other week. Contractor shall have all debris blown off paved and or concrete areas when done each week. Proposal Requirements: All proposals shall include the maintenance specifications for the lawn care mowing and trimming. Along with the requested billing schedule. Proposal Evaluation Criteria: The selection of the vendor will be based on various factors, including but not limited to: How well the proposal meets the needs of Vernal City and the guidelines of the RFP. Price and other considerations of value. Please note that the lowest or any proposal will not necessarily be accepted. Vernal City reserves the right to reject any or all proposals received. Proposals that do not meet the required specifications will not be considered. Timeline: RFP Released January 2, 2026 Deadline for Questions: Feb 14, 2026 Proposal Due Date: March 15, 2026 at 4:00 pm. Evaluation Period: Approximately 1 Week Contract Award: Anticipated week of April 8-12th Questions and Clarifications: All questions or requests for clarifications regarding this RFP should be submitted to Wayne Smith via email at wsmith@vernal.govor by phone at 435-218-1887. Ownership of Proposal: All materials submitted in response to this RFP will become the property of Vernal City and will not be returned to the vendor. We look forward to receiving your proposal and appreciate your interest in working with Vernal City. Should you require any additional information or have any questions, please do not hesitate to contact Wayne Smith at 435-218-1887 or wsmith@vernal.gov. Thank you for your attention to this matter. Sincerely, Nick Rousseau Finance Director Vernal City 435-781-7103 nrousseau@vernal.gov

Notice of Special Accommodations (ADA)

NOTE: In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify Sara Bell at 374 East Main, Vernal, Utah 84078, telephone: 789-2255.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

374 East Main
Vernal, UT 84078
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Contact Name

Sara Bell

Contact Email

sbell@vernal.gov

Notice Posting Details

Notice Posted On

January 02, 2026 09:14 AM

Notice Last Edited On

January 02, 2026 09:14 AM

Deadline Date

February 16, 2026 04:00 PM

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