General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

Minutes

Notice Type(s)

Meeting

Event Start Date & Time

November 20, 2025 07:30 PM

Description/Agenda

Minutes of Regular Town Board Meeting Held November 20, 2025 The meeting was held at the Oak City Town Hall beginning at 7:30 p.m. in the Conference Room. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council Member Dave Steele Council Member Tom Nielson Council Member Copeland Anderson Council Member Jared Rawlinson Town Clerk Karen K. Lovell OTHERS Mickie Rawlinson Traci Callister The following agenda items were considered: A. Invocation. The invocation was given by Jared. B. Adopt Agenda. Dave moved, seconded by Jared, to adopt the Agenda as written. Roll Call Vote: Mayor Callister- Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Aye. C. Adopt Minutes of Oak City Town Board Public Hearing and Regular Meeting held Thursday, October 16, 2025. Copeland moved, second by Tom, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Copeland-Aye. Tom-Aye. Jared-Aye. D. Discuss Veterans Memorial Budget-Traci Callister, Maria Peterson, and Mickie Rawlinson. Maria did not attend after all. Mickie reported that the quote has changed due to the benches not being as big as they hoped for and the fact that they will be made of granite. The benches will be $2,5000 a bench and there will be four of them. They will be engraved with donor names. The granite has been ordered. They are hoping to get them in before Memorial Day. After 2 1/2 years, Ashgrove Cement gave them a $25,000 grant so this money can be used for the cost of the benches and the rest of the unpaid bills and they should still have some monies left. Maybe could use any extra money to put in a sidewalk into the memorial. Tom suggested buying a few extra flags with some of the extra money. The grant money needs to be used by about July. Should know by the end of Spring how much money is left. Will buy some extra flags and maybe more durable flags. Could possibly just fly the US flag all the time and have the others up only for Memorial Day, Veteran's Day, Oak City Days, and President's Day. Mickie understood there were three benches up at the Town Yard that were left and they are planning to use those too. Working on where to put these if they are still available. The Mayor thought there were at least two left if not three. Micki and Maria have been working on where to put the benches. The Town will need to take over getting names of the new veterans as things go along. It would be nice to find a way to get some shade up there for the Memorial Day Program. Maybe just some canopies. The Mayor thanked the ladies for their work. The Memorial has turned out very nicely. E. Town Council Members Review and Fill out Fraud Risk Assessment Required by the Town's Auditor. Shim had Alyssa, Oak City Town Recorder, send out the Assessment to the Council Members. However, there were copies available at the meeting so the Council Members filled them out at the meeting and turned them in to the Mayor. F. Discuss Purchase Agreement for Property South of the Town Electrical Substation Owned by Ron Sumsion for Possible Future Expansion-Shim Callister. Shim passed out copies of the Agreement that the Town Attorney created for this. Ron has one connection for a light pole that he had been paying the minimum on for years and he would like transferred. The Mayor told him that would be okay. The water connection was the main issue. The Mayor felt good about the Agreement especially since the water and power were already stubbed into the lot South of Ron's house. Ron will pay the impact fee for the water. The Mayor will send a copy of the survey on the property to the Council Members. Jared moved, seconded by Tom, to approve the Agreement. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Copeland-Aye. Jared-Aye. Tom-Aye. G. Discuss Ordinance 2025-04 Compensation of Statutory Officers and General Employees of the Town of Oak City-Shim Callister. The Mayor passed out copies of the Ordinance. The Council read through it quickly. The Council Members have not got a raise since 2013. Alyssa, Oak City Town Recorder, made a note that she felt the Council compensation was adequate at this time and didn't recommend a raise. The Mayor was fine with leaving it as is but also would be fine with a raise if the others desired. He suggested leaving the Council wage where it is this year and then possibly raise next year with the new Council Members in. The Council agreed. Dave mentioned that the Ordinance tries to keep a history of wages, how much they are, when and why they were set at current pay levels. Went through the Clerk, Recorder, Treasurer, and Public Works Specialist salaries and compared different wage increase percentages. Alyssa had not recommended a raise for the Recorder. However, Tom felt to go with the cost-of-living adjustment mentioned in the Ordinance, 2.8% for the Recorder, Treasurer, and Public Works Specialist. The Council felt this would be fair. Karen, Town Clerk, felt her wage to be fine as is. Therefore, the clerk position will not receive a raise. The Ordinance showed an adjustment to include any new meters so that will give the meter readers a fair wage increase. Dave suggested requesting Alyssa include the number of current meters in the document. Ben Nielson, Oak City Town Public Works Specialist, told the Mayor that his insurance is going up $99 per month so need to look at raising his salary to cover this. Will add an additional $100 per month stipend for the Public Works Specialist position. H. Discuss the State Legislature Required Wildland-Urban Interface Code Including a Wildland Urban Interface Zone for Oak City Town-Shim Callister and Copeland Anderson. Copeland passed out copies of House Bill 48: Wildland Urban Interface Modifications (WUI). It hasn't been decided who will do the assessments yet, the County or the State. The Mayor showed a map of the Town. Copeland read through the Bill. The State will be coming up with a map in January that is going to show the extreme high-risk properties. There will be a fee associated with those that build or own homes in the high-risk fire areas. Dave felt that the Bill would pretty much force insurance companies to retain high-risk properties or at least force them to have specific, valid, reasons why they would discontinue coverage. Copeland stated that there is a specific party that can be contacted to help negotiate with insurance companies. Dave also felt that the Bill would force builders in high-risk areas to pay for the program. The County has already adopted the Code. Now the cities need to adopt their own. Tom wondered if it would help protect him from fires originating from State property which has been the cause of most every fire on his property. The Town has until January 1st to adopt its WUI Code and to create the map. Copeland recommends the Planning and Zoning look at the map first. The Council discussed where to place its Zone. The Town just needs to come up with the Zone it wants to enforce. Tom wondered why the bill was needed. Dave read through some of the intentions of the Bill listed: increase fire awareness and help provide risk management on high-risk properties. Copeland and the Mayor will plan on meeting with the Planning and Zoning Commission during the first week of December to go over the map. I. Public Comments. There was no public comment. J. Monthly Financial Report. The Financial Report was Read and Approved by Board Action. The Mayor stated that one delinquent party has promised to pay the entire amount so will try to get her done. Working with several other accounts. K. Departmental Reports. Jared Rawlinson. Haven't heard back from Precision Concrete but they are still planning to come work on the sidewalks. Ben and Jared will work on replacing a section of sidewalk by the Church. Copeland Anderson. He thinks he has a Santa lined up for the Christmas program. If not, maybe Gordon Rawlinson will do it. Jared will ask him. The candy has been ordered and most is here. Tom Nielson. Ben has been putting back flows in and removing the center sections so they don't freeze during the Winter when they aren't needed. Have been talking to Pat Bendall on the SCADA system. Dave Steele. Outages: 11-10 Brief Power outage approximately 4:50 p.m. No apparent cause. Operations and Actions. 1. 11-06 Dixie Power installed permanent underground service to the Nick Bauman home under construction at 330 N. Main. 2. 11-06 Replaced damaged meter for Ben Powell service. 3. Met with Melissa and Robert Finlinson about proposed service to her new house under construction at 135 W. 100 S. Also consulted with Dixie Power about this service. 4. Removed and discarded deteriorated wooden switching stands from the substation. These were obsolete and hazardous in their present condition. 5. Received communications equipment and meters for the Vision AMI trial. 6. On the September 2025 Utah Associated Municipal Power Systems (UAMPS) billing, Oak City had net energy delivery of 270,325 kWh. Cost/kWh was $0.09496. The total bill was $25,671.24. Purchase price was within required operating margin, so no Power Cost Adjustment was ordered for the October billing. Meetings Attended: 11-04 Attended Intermountain Power Association (IPA) Board of Directors and Intermountain Power Plant (IPP) Coordinating Committee Meetings online. 11-19 Attended UAMPS monthly Project and Board Meeting in Salt Lake City. Also attended in-person review and discussion regarding the draft UAMPS All-Requirements Project Agreement and the draft Restated and Amended Pooling Agreement. Will need to be signing a new pooling agreement soon. Dave read some information on the UAMPS All-Requirements Project. They would combine all the power from each community and pool it together and then each member can get what it needs. UAMPS will buy into the projects and the communities will buy from them. This is still being drafted. If the Town joins, it will be for a five-year term. L. Miscellaneous. There were no miscellaneous items. M. Adjournment. Mayor Callister adjourned the meeting at 10:12 p.m. Respectfully Submitted, __________________________________ Karen K. Lovell, Oak City Town Clerk Approved by: ____________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 West Center
Oak City, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

December 19, 2025 02:31 PM

Notice Last Edited On

December 19, 2025 02:31 PM

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