General Information

Government Type

Special Service District

Entity

Thompson Special Service District

Public Body

Thompson Special Service Water District

Notice Information

Add Notice to Calendar

Notice Title

Meeting

Notice Tags

Special District, Public Meeting

Notice Type(s)

Meeting

Event Start Date & Time

November 12, 2025 06:29 PM

Event End Date & Time

November 12, 2025 08:42 PM

Description/Agenda

Thompson Special Service District 2025 Monthly Meeting Minutes Approved 12/10/2025 Wednesday, November 12, 2025, at 6:30 p.m. Thompson Springs Firehouse 101 Firehouse Lane, Thompson Springs, Utah Members of the public are welcome to attend physically. If you wish to participate in the meeting online, please contact Shelly Thayn at least 48 hours before the meeting at tssd101@gmail.com or by phone at (435) 210-4470. Call to order: 6:29 p.m. Board Members Present: Les Thayn, Chairman; Bill Winfield, County Commissioner Liaison and Trustee; John Corkery, Trustee; Brenda Rogers, Trustee; Shelly Thayn, Secretary; and Ryan Bell, Water Operator. Citizens Present: Saina Carey in the audience and Jaime Roark via telephone. Regular Monthly Meeting Agenda Citizens to Be Heard: ( 3-minute late signup session) Saina Carey repeated what she had found with her research a year or two ago about the pond and the BLM prohibiting swimming. Les told her that it was a dead issue. Citizens to be Heard: ( signed up for 15-minute session) None New Business: Discussion and Action Items: Approve monthly meeting minutes for September 10, 2025 Motion: Bill Winfield Second: Brenda Rogers Vote: 4 - 0 in favor Approve monthly meeting minutes for October 8, 2025 Motion: Brenda Rogers Second: Bill Winfield Vote: 4-0 in favor Confirm or Change: Wednesday, December 10, 2025, as the monthly meeting date No change. Set the Public Hearing date and time for the 2026 Budget and Rate Increase. Motion was made to begin the rate increase public hearing at 6:00 pm, followed at 6:15 by the proposed 2026 budget hearing. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor Mark Marcum, Fire Suppression Pond Mark was not in attendance, so it was tabled until he is here. Open Board Position Interview and Recommendation to the County Commission -Stephen Stocks, County Attorney, email on the subject -Application from Shelly Thayn -Interview -Recommend the applicant to the Grand County Commission After reviewing the email from Stephen Stocks and Shelly Thayn's application, the motion was to recommend Shelly Thayn to the Grand County Commission for approval to the TSSD board to fill the vacant position. Motion: Bill Winfield Second: John Corkery Vote: 3 - 0 in favor, with Les Thayn abstaining due to a conflict of interest. Water Operator - Transition from a salaried to an hourly pay rate. Current Salary $1160 gross per month $29.00 per hour Les has visited with Ryan and proposed moving Ryan from a salary to an hourly rate of $35.00. The monthly amount will be about the same as his salary. He will turn in his monthly time card to Shelly. The motion was made to move Ryan Bell, Water Operator, from a salary to an hourly rate at $35.00 per hour. Motion: John Corkery Second: Bill Winfield Vote: 4 - 0 in favor Base Rate Recommendation from Janell Braithwaite, Management Technician, RWAU Shelly presented the findings from Janell Braithwaite, with the Rural Water Association of Utah. It is recommended that we incrementally increase our base rate over time. The base rate should be fixed, without variables. After a lengthy discussion of increasing our base rate by 5%, 7%, or 10%, a motion was finally made. The motion was made to increase our base rate by 7%. Motion: John Corkery Second: Bill Winfield Vote: 3-1 with Brenda Rogers voting nay. Then an amended motion was made to increase our base rate by 7%, and to move the date of the rate increase from July 1st in our Rules of Operation to January 1 of each year, beginning with January 1, 2026. Motion: John Corkery Second: Bill Winfield Vote: 3-1 with Brenda Rogers voting nay. Rate Increase - Meter Connection, Late Fee & possible late payment penalty -Need to determine new meter connection fees, plus parts from the approved parts list (whatever parts are needed for the individual connection to be determined at the time of installation), for the different connection sizes for our public hearing in December. Current Rates: 3/4-inch $1,200 plus parts 1-inch $1,400 plus parts 1 1/2-inch $1,500 plus parts 2-inch $1,800 plus parts Larger than 2-inch meter fee to be determined by the Board. The board has removed the Impact Fees from the Rules of Operation, at the recommendation of Seth Overson, Utah State Auditor's Office, due to the small size of our water district and changes in the reporting and spending of the Impact Fees. The meter connection fees need to be substantial, since after installation is complete, the district is responsible for maintaining and/or replacing the meter at our expense. Rates were compared to GWSSA and Moab City. A motion was made to present the following meter connection rates at the public hearing in December. 3/4-inch $4,500 plus parts from the approved parts list 1-inch $6,750 plus parts from the approved parts list 1 1/2-inch $11,500 plus parts from the approved parts list 2-inch $20,000 plus parts from the approved parts list Larger than 2-inch meter fee to be determined by the Board. Motion: Bill Winfield Second: Brenda Rogers Vote: 4-0 in favor -Late Fees: With stamps at 78 cents a piece, what about raising the late fee from $12.50 to $15.00? Discussed bringing our rate in line with other districts, and when the late fee is invoiced. The motion was made to raise the late fee to $15.00. Motion: Bill Winfield Second: Brenda Rogers Vote: 4-0 in favor Possible Late Payment Penalty? (GWSSA is 1.5% on past due balance) A late payment penalty is standard, and without much discussion, a motion was made to add a 1.5% Late Payment Penalty to our Rules of Operation. Motion: Bill Winfield Second: Brenda Rogers Vote: 4-0 in favor Rules of Operation Approve with rate increases and impact fees removed. The motion was made to approve the changes to the Rules of Operation, as outlined above, including the meter connection fees, the late fee rate, the addition of a late payment penalty, and the removal of the impact fees. Motion: Brenda Rogers Second: Bill Winfield Vote: 4-0 in favor 2026 Proposed Budget Each member of the board had a copy of the proposed 2026 budget, along with suggestions to help balance it. Each line item was reviewed, and changes were made to balance the budget. The motion was made to present the balanced budget at the public hearing on December 12, 2025, before the board meeting at 6:15 pm. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor DWSRF Planning Grant Fund Balance -$3,975 We have 6 months to use it, or we can turn it back now. This item was tabled until the next meeting to receive additional information on how and where the monies can be spent. GWSSA/TSSD Proposal - Information from Bill Winfield Bill reviewed the need to increase our local rates to continue receiving any type of government grants. Across the State of Utah, special service districts are under an umbrella. With GWSSA input, Bill believes it would be best to consider a phased merger if that is the way we decide to move forward. It's important for us to complete the CIB Grant survey that was sent out. Old Business: Reports and Updates Bylaws approved by the County Commission The Grand County Commission has approved our updated Bylaws, and each board member has received a copy. CIB Grant/SCADA System -items to be ordered: meters for drops, solenoid, control valve, 6-inch check valve, hot tap machine, and Metrotex underground water line locator. -meters that still need to be installed -trenching and installation of the residual analyzer -radio reading and online access for billing -vault installation by the tanks -annual monitoring of CIB grant Brad from Peterson Plumbing is putting together a quote for the items that need to be purchased from them. Ryan will send Shelly a link to those items that we can order directly. Meters that still need to be installed: UDOT, fireshed, Ward Powell, Heather Oliver, Exxon, and Papa Joe's. SEE OPERATOR REPORT FOR ADDITIONAL INFORMATION Les will talk to Ward Powell and City Sanitation to see if the dumpster can be moved. Helen Davis - moving of water line SEE OPERATOR REPORT Jaime Roark - 2 meters installation SEE OPERATOR REPORT Grand County Commission Update: Bill Winfield There was nothing to report from the commission meetings. Water Operator Update and Report: Ryan Bell Meter Readings: 10/7/25-11/12/25 39 day cycle Spring meter- 246,797,147 (92 gpm) Totalizer- 43,637,506 (79 gpm) Cl2 meter- 0283,210 Spring usage- 4,889,403 Totalizer usage- 1,543,403 Cl2 meter usage- 139,440 Total usage- 1,682,843 (34.41%) #1-0 #2-10 #3-0 #4-0 #5-0 (3 gpm to Holloway usage) -Bluestakes should clear on Saturday for Jamie meter on 6&50. The saddle was received on Sunday. -Talked with Mike for the Davis meter project. BS will clear on Saturday. Dig a hole and will meet with him again after. -SCADA UPDATE- Tyler and Brad were here last weekend they got everything hooked up. Had a issue with the mod bus on the analyzer, waiting for update. Contact from Brad on Monday no update. Reached out to him Wednesday no reply yet. Will forward email when I recieve it. -Meter update fire dept. And Main Udot left to change. Shell resident and Saina Cafe just need programmed. Heather meter radio reset re-programmed to function correctly. Working in a fix for Ward meter. Location/communication issue. Joes CJ meter Register swap and tune radio to it without meter swap for now. Brad looking at options for CJ communication/distance fix. UDot loadout register swap connect to new radio without meter swap. Working on shut down, valve close, drain and meter swap for Thompson/CJ rest area and Shell store meter all at once. 1 shutdown. -Residual report wouldn't transfer digitally. Had to transfer back to paper and scan in manually finally sent for the last time today. Secretary Report: Shelly Thayn -September Revenue and Expenditures Report Secretary's Report September 2025 Deposits and Other Credits $ 569.07 9/3 Customer Accounts Receivable $ 2,696.62 9/16 Customer Accounts Receivable $ 138.90 9/26 Customer Accounts Receivable Direct Deposit Northwind Portage $ 39.43 9/29 Credit Amazon order cancelled/refund not received $ 2,869.93 9/30 Customer Accounts Receivable $ 6,313.95 Total Deposits and Other Credits Expenses and Other Debits $ 78.00 9/2 DC United States Post Office (postage) $ 23.81 9/4 Transfer to Loadout Savings 10% of August sales $ 38.92 9/6 AP Verizon (monthly phone plan) $ 137.01 9/8 Bill Pay Frontier (office internet) $ 30.00 9/8 Bill Pay Southeastern UT Health Dept (Lab #3407) $ 9.79 9/8 Bill Pay Rocky MT. Power (001-0 utilities) $ 38.22 9/8 Bill Pay Rocky MT. Power (001-2 utilities) $ 54.95 9/8 Bill Pay Emery Telcom (internet SCADA) $ 112.95 9/8 Bill Pay Walker's True Value ( Inv.24134 Tanks Sanitary Survey) $ 86.00 9/8 Check #1895 UASD (membership ending 12/31/26) $ 6.41 9/14 AP Microsoft (office supplies old acct) $ 10.96 9/23 AP Microsoft (office supplies new account) $ 31.73 9/29 DC Quill ( office supplies time logs) $ 956.26 9/30 Check #1896 Ryan Bell (September payroll) $ 1,116.05 9/30 Check #1897 Shelly Thayn (September payroll 686.80 base, $171.70 10 extra hours, $257.55 15 hrs Special RWAU project used unused extra hours $ 5.00 9/30 MACU analysis fee ( called and credited 10/1 their error when extra deposit was made to our account on 9/3 $ 2,736.06 Total of Above Expenses TSSD Gas Card $ 108.57 9/7 Exxon Thompson (fuel truck) $ 65.56 9/14 Exxon Thompson (fuel truck) $ 174.13 Total Gas Card Expense $ 2,910.19 Total Expenses for the Month MACU Account Balances 9/30/2025 $ 2,607.13 01 Primary Savings $ 111.29 02 Secretary Savings/connections $ 777.13 03 Loadout Prev Maintenance Savings $30,729.22 50 Checking (balance uncleared checks; $28,625.18 checkbook balance) $ 316.74 58 Gas Card Accounts Invoiced for Water used in September $ 3,750.30 Active Meter Customers $ 231.50 Dormant Meter Customers $ 73.41 Overages for September $ 1,091.46 Loadout Customers $ 5,146.67 Total Water Invoiced Late Fees billed in September $75.00 ( Desert Moon, B. Holloway, K. Lange, Souci Pyper, T. Ryan, T. Velasquez) A motion to accept the September Revenues and Expenditures as submitted. Motion: Bill Winfield Second: John Corkery Vote: 4-0 in favor -October Revenue and Expenditures Report Secretary's Report October 2025 Deposits and Other Credits $ 5.00 10/1 Reimburse Analysis Fee (bank error) $ 3,754.62 10/20 Customer Accounts Receivable $ 146.30 10/31 Customer Accounts Receivable $ 3,905.92 Total Deposits and Other Credits Expenses and Other Debits $ 38.92 10/6 AP Verizon (monthly phone plan) $ 109.15 10/6 Transfer to Loadout Savings 10% of September sales $ 298.62 10/7 Bill Pay Walker's True Value ( parts) $ 54.95 10/7 Bill Pay Emery Telcom ( internet at loadout building) $ 137.01 10/7 Bill Pay Frontier (office internet) $ 22.00 10/7 Bill Pay Desert West Office ( postage water samples) $ 60.00 10/7 Bill Pay Southeastern UT Health Dept ( Lab #3502;3503) $ 56.98 10/7 Bill Pay Moab Auto Parts (truck expenses) $ 23.00 10/7 Bill Pay Smuin, Rich & Marsing (accounting writeup) $ 35.09 10/8 Bill Pay Rocky Mt. Power ( 001-2 utilities) $ 9.79 10/8 Bill Pay Rocky Mt. Power ( 001-0 utilities) $ 6.41 10/14 AP Microsoft (office supplies old account) $ 10.96 10/24 AP Microsoft (office supplies new account) $ 154.50 10/28 online UT State Tax Commission ( 3rd quarter taxes) $ 1,442.34 10/28 Check # 1898 United States Treasury (3rd quarter taxes) $ 13.56 10/28 online Dept. Of Workforce Service ( 3rd quarter unemployment insurance) $ 956.26 10/31 Check #1900 Ryan Bell (October payroll) $ 858.50 10/31 Check #1901 Shelly Thayn (October payroll 686.80 base 171.70 10 extra hours) $ 4,288.04 Total of Above Expenses TSSD Gas Card $ 113.98 10/7 Exxon Thompson (fuel truck) $ 100.00 10/24 Farstad Oil Moab ( fuel truck) $ 213.98 Total Gas Card Expenses $ 4,502.02 Total Expenses for the Month MACU Account Balances 10/31/2025 $ 2,607.25 01 Primary Savings $ 111.29 02 Secretary Savings/connections $ 886.32 03 Loadout Prev Maintenance Savings $ 31,200.16 50 Checking (balance uncleared checks; $ 27,943.06 checkbook balance) $ 402.76 58 Gas Card Accounts Invoiced for Water used in October $ 3,750.30 Active Meter Customers $ 231.50 Dormant Meter Customers $ 64.31 Overages for October $ 278.05 Loadout Customers $ 4,324.16 Total Water Invoiced Late Fees billed in October $62.50 (T. Cox, Desert Moon, B. Holloway, K. Lange, T. Ryan) A motion to accept the October Revenues and Expenditures as submitted. Motion: Bill Winfield Second: Brenda Rogers Vote: 4-0 in favor -Accounts Receivable Summary for October was reviewed, Adjourn: 8:42 p.m. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor

Notice of Special Accommodations (ADA)

Contact Shelly Thayn tssd101@gmail.com

Notice of Electronic or Telephone Participation

no electronic or telephonic participation

Meeting Information

Meeting Location

101 Firehouse Lane
101 Firehouse Lane
Thompson, UT 84540
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Contact Name

Shelly Thayn

Contact Email

tssd101@gmail.com

Contact Phone

(435) 210-4470

Notice Posting Details

Notice Posted On

December 12, 2025 12:45 PM

Notice Last Edited On

December 12, 2025 12:45 PM

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