General Information

Government Type

Special Service District

Entity

Grand County Recreation Special Service District No. 1

Public Body

Administrative Control Board

Notice Information

Add Notice to Calendar

Notice Title

10/19/2025 Meeting Minutes

Notice Type(s)

Meeting

Event Start Date & Time

October 19, 2025 07:00 PM

Event End Date & Time

October 19, 2025 08:30 PM

Description/Agenda

1 ADMINISTRATIVE CONTROL BOARD OF THE GRAND COUNTY RECREATION SPECIAL SERVICE DISTRICT NO. 1 Meeting Minutes October 15, 2025 Old Spanish Trail Arena, Moab, Utah ____________________________________________________________________________ Board Members Present: Robert Kraft, Patricia Jones, Jim Lewis, Robet Hollahan Absent and Excused: Mike McCurdy, Patrick Trim, Ken Minor, Bill Winfield Staff in Attendance: Shadie Blake. Call to Order: The meeting was called to order by Lewis at 7:00 P.M. Citizens to Be Heard: No public comments were received. Approval of Meeting Minutes: The minutes from August 20, 2025, meeting were reviewed by the Board. Jones entertained a motion to approve the minutes as presented. Lewis moved to approve, and Kraft seconded. The motion carried unanimously. Presentation: 2024 Audit Presentation - Smuin, Rich & Marsing: Shaun Johnson from Smuin, Rich & Marsing joined the meeting via Zoom to review the 2024 Grand County Special Service District Audit. He guided the board through the audit pages, explaining the reasons for and importance of moving certain funds before the end of the year. Shaun reported that everything looked good overall and confirmed that the District is in compliance with State accounting requirements. OSTAC REPORT: Angie Emailed Report Over OSTA Staffing OSTA staff continue to experience increased stress due to ongoing understaffing. The department has needed an additional Maintenance Technician for several years. The County Commission has denied filling the current vacant Maintenance Technician position due to the hiring freeze. The position became vacant in early July after the employee resigned because of workload and scheduling demands. OSTA's request for an additional Maintenance Technician was denied in the 2025 budget; the position has been requested again for the 2026 budget year. Events - August: Recreation Board Meeting (Conference Room), Canyonlands PRCA Rodeo Meeting, Grand County Fair Board Meeting, Open Ride (Indoor & Outdoor Arenas - multiple dates), D's Adventures, Skate Moab (cancelled), Line Dancing, Wedding, Quinceañera. - September: Recreation Board Meeting (Conference Room), Canyonlands PRCA Rodeo Meeting, Grand County Fair Board Meeting, Open Ride (Indoor & Outdoor Arenas - multiple dates), D's Adventures, Skate Moab, Line Dancing, Youth Softball, Youth Soccer, Barrels 4 Bucks Barrel Race, National Land Rover Rally, Moab 4x4 Academy, Grenadier Oktoberfest. - October: Recreation Board Meeting (Conference Room), Canyonlands PRCA Rodeo Meeting, Grand County Fair Board Meeting, Open Ride (Indoor & Outdoor Arenas - multiple dates), D's Adventures, Skate Moab, Youth Softball, Youth Soccer, Grenadier Oktoberfest, Rigging for Rescue, Red Canyon Powwow (cancelled), Moab 4x4 Academy, KC Groves Barrel Racing Clinic, Jeep Jamboree, Softball Tournament, Barrels 4 Bucks Barrel Race, Trunk or Treat. Projects / Maintenance - Emergency repairs to the fire suppression system were completed the Saturday following the last Recreation Board meeting. No events were affected. GCRSSD 10/15/2025 Meeting Minutes 2 - Field grass health has improved. Field use was restricted following the Deer Creek Fire to allow recovery. A maintenance plan has been developed and communicated to spring sports teams. - Staff have been busy managing events and post-event clean-up. The fall season has been active, and events have been successful. Playground / Pickleball Courts The contract process is nearly complete and awaiting final signatures. Excavation was scheduled to begin October 13 but was delayed due to rain. Discussion Items - Archery Range: Progress is temporarily paused pending additional dirt work. - County Fair: Planning continues for the 2026 Grand County Fair, which will include an America 250 Celebration. Two board seats remain open. - 2026 Budgets: The OSTA 2026 budget has been presented to the Budget Advisory Board. The Grand County Fair budget has been presented to the MTAB. 2025 Arena Remaining Funds (Rec Board) - $5,000.00 - Wilkinson Supply Quote: $4,869.65 - Infield Rascal Pro (includes profile blade): $3,000.00 - 6' Rigid Drag Mat w/ Level Bar (Infield Rascal): $462.00 - Replacement Edger Blades (10): $27.70 - Speed-Feed 400 Echo Replacement Heads (4): $139.96 - Echo 79.9CC Backpack Blower: $519.99 - Coring Tines (Aerator, 72): $720.00 2026 Capital Requests to the County 1. Fire Suppression System: $350,000-$385,000 - Recent emergency repairs revealed system deterioration (-2 rating) requiring replacement in 2026. The underground pipe is severely corroded and may need replacement ($30,000-$50,000 additional cost). 2. Fencing Material (East Side, 1400'): $12,990.21 - Needed due to increased foot and vehicle traffic from nearby development and overnight rentals; addresses safety and vandalism concerns. 3. 1400' Windscreen (East Side): $5,000.00 4. Main Arena Roll-Up Door Motors (3): $12,500.00 - Original 1990s motors; current repairs use clamps and could lead to event cancellations. 5. Portable Livestock Pens (Small Livestock): $15,000.00 - Needed for smaller animals (goats, pigs, poultry) to support 4-H, County Fair, and emergency needs. 6. Replacement of Main Entry Sign: $15,000.00 - Replace deteriorating wooden sign with a metal fabricated sign. 7. Archery Range Fencing: $58,488.00 8. Archery Range Gravel: $10,000.00 - Grant funds for this project must be spent by mid-spring 2026. 9. Implement Shed: $200,000.00 - Needed to protect costly maintenance equipment currently exposed to weather. 10. Lawn Mower: $27,961.87 - Replacement for aging 2014 model with frequent overheating and costly repairs. 11. Workman/Gator Utility Vehicles (2): $63,074.46 - It would replace full-size vehicles, reducing fuel, maintenance, and insurance costs. 12. Chairs (100): $8,500.00 - To address high demand and low inventory. GCRSSD 10/15/2025 Meeting Minutes 3 Grant Application Reports: - Fast Pitch Elite - Awaiting their report, which will be submitted in October following their tournament. - Moab Golf - Report has not yet been received. - All 2026 grant applications have been received and are ready for Board review. - The Board agreed to add a line item to future grant applications stating: 'To be considered for funding in the next year, the previous year's grant report must be submitted.' Financial Report Shellie presented the September 2025 financial statements. The Board reviewed the report, and all financials appear in good standing. Approval of October 2025 Payables: Lewis entertained a motion to approve the October 2025 payables in the amount of $7,114.78. - Motion: Kraft - Second: Lewis - Vote: Motion carried unanimously by roll call vote. Board Member Reports & Concerns Re-Print - Account Payable Cover Sheet for September, get re-signed Adjournment Lewis made a motion to adjourn the meeting. Kraft moved to approve, and Jones seconded. The motion carried unanimously, and the meeting was adjourned at 8:30p.m.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Emma Tejada 435-260-1682

Notice of Electronic or Telephone Participation

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Meeting Information

Meeting Location

3641 S Hwy 191
Moab, UT 84532
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Contact Name

Emma Tejada

Contact Email

gcrssd@gmail.com

Contact Phone

435-260-1682

Notice Posting Details

Notice Posted On

November 25, 2025 04:53 PM

Notice Last Edited On

November 25, 2025 04:53 PM

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