Date: November 20, 2025
Time: 4:00 PM
Place: Housing Authority of Carbon-Emery County
251 South 1600 East #2647
Price, Utah 84501
Present: Attending:
Jack Riddle Jody Hansen, Executive Director
Pat Symchych (via Zoom)
Dixie Marvidikis (via Zoom)
Kenny Fallon (via Zoom)
The meeting was called to order at 4:02 PM. by Mr. Riddle, Board Chair.
First Item of Business - Approval of Minutes
Minutes from the October 16th, 2025 and November 6th meetings were presented. No additions or changes were noted. Ms. Marvidikis made a motion to approve, Ms. Symchych seconded the motion. The motion passed.
Second Item of Business - Financial Statements
Financial statements for September 2025 were presented. Mr. Fallon inquired about annual audit expenses, noting the agency is over budget year-to-date. Mrs. Hansen stated the total cost for the FY 2025 audit is $30,000, allocated as follows: 67% to public housing, 30% to Section 8, and 3% to rural development. She also noted that the final audit invoice of $5,000 has not yet been processed and will result in exceeding the current public housing audit budget of $15,000. No further questions were raised. Ms. Marvidikis moved to approve the financials as presented, and Mr. Fallon seconded the motion. The motion passed.
Third Item of Business - Draft Budget FY 2026-2027
Mrs. Hansen explained the new budget format and accompanying notes. She highlighted the unutilized CFP 2025 revenue and noted that, as a small agency and a standard performer, the Housing Authority may transfer up to 100% of those funds to operations if no significant capital needs exist. Ms. Symchych asked about the process of reallocating those funds to operating expenses. Mrs. Hansen explained she would make an adjustment to the 5-year plan by moving approved funds between categories within the same year, which would then require HUD approval. She also noted that if CFP funds are used for operating expenses, the Housing Authority must track those expenses separately. Mrs. Hansen stated that a 45-day public
comment period is required for the draft budget. Notice has been posted in the Housing Authority office foyer, on the Utah Public Notices website, and on the Housing Authority website. The public hearing will occur at the regularly scheduled board meeting on December 18. Public comments will be considered at that time. The annual plan documents, including the resolution adopting the budget, are due to HUD by January 16, 2026. Mr. Fallon asked about the increase in maintenance labor costs compared to previous years. Mrs. Hansen explained that maintenance wages have increased for employee retention and that, due to labor and benefit allocations, public housing bears the highest share of maintenance costs. Whitmore Square has less labor allocated, and Section 8 does not have labor charged in the same way. No further questions were raised. The matter was tabled until the public budget hearing in December.
Fourth Item of Business - Resolution #110-25, 2026 Utility Allowances
Mr. Riddle asked if we are required to be updated each year. Mrs. Hansen replied that yes, we have to update the allowances each year if the rates change by more than ten percent. Tenants must be notified, and a public comment period is required before they can be put into effect. Mr. Fallon commented that the rates for Green River were substantially higher than the rest of Emery County. Mrs. Hansen also noted that most of Emery County's rates were very close, but Green River stood out as having higher rates, so they will have a separate schedule than the rest of the county. No other questions were raised and no public comment was received. Ms. Symchych motioned to approve resolution, and the motion was seconded by Ms. Marvidikis. The motion passed and the utility allowance schedules for 2026 were adopted.
Fifth Item of Business - Nelrod Conference
Mrs. Hansen reported that the Nelrod Conference will be held again in Las Vegas on February 25 - 27, 2026. She explained that it would be beneficial to send our public housing and section 8 managers to the conference as it would be valuable to the agency since they are newer in their positions. Because of budget constraints, Mrs. Hansen suggested only sending two or three people next year. It was decided no board members would attend the conference; the public housing and section 8 managers would be signed up to attend.
Sixth Item of Business - Board Member Term Expirations
It was noted that the terms of Ms. Symchych and Ms. Marvidikis will expire on December 31, 2025, and that one additional board position is currently vacant. Mrs. Hansen reported that the openings have been posted in the newspaper under Public Notices. Current board members interested in reappointment must submit a letter of interest to the County Commissioners' Office. New applicants must submit an application. All applications/letters are due by December 2, 2025, for consideration at the December 3, 2025, Commissioners' meeting.
Seventh Item of Business - Other Business
Mrs. Hansen reported a vacancy in the Financial Management position. The job was advertised beginning Monday, November 17, 2025, as an accounts payable/payroll position to attract a wider candidate pool. It is her intention to train the selected candidate to move into the Financial Management role. Interviews are scheduled, with the goal of having a hire in place before Christmas. Mr. Fallon then asked Mrs. Hansen to arrange for him to accompany the Maintenance Supervisor on upcoming public housing inspections. Mrs. Hansen agreed to coordinate this based on the inspection schedule.
No other questions were raised. A motion to adjourn the meeting was made by Ms. Marvidikis, the motion was seconded by Ms. Symchych. The meeting adjourned at 4:26 PM.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jody Hansen at 435-637-5170.