General Information

Government Type

Special Service District

Entity

Wolf Creek Water and Sewer Improvement District

Public Body

Board of Trustees

Notice Information

Add Notice to Calendar

Notice Title

Open Board Meeting Minutes

Notice Type(s)

Meeting

Event Start Date & Time

October 9, 2025 08:00 AM

Event End Date & Time

October 9, 2025 11:06 AM

Event Deadline Date & Time

11/17/25 03:07 PM

Description/Agenda

MINUTES WOLF CREEK WATER AND SEWER IMPROVEMENT DISTRICT October 9, 2025 A regular meeting of the Board of Trustees of Wolf Creek Water and Sewer Improvement District (WCWSID) was held Thursday, October 9, 2025, at 8:00 a.m. in the business office located at 2580 N. Highway 162, Suite A. Board Members Present: Miranda Menzies, Don Stefanik, Jon Bingham, Pam Young, Henry Huchel Board Members Absent: Others Present: Rob Thomas - General Manager, Annette Ames - Controller/Recorder, Rick Everson - Lewis Homes The regular meeting was called to order at 8:01 a.m. by Miranda Menzies 1. Rob Thomas updated the board that the Warm Springs well is experiencing a gradual loss of flow, prompting the board's discussion of possible re-drilling to restore output and ensure long-term reliability. As a result, the board will proceed with rewriting and updating the IFFP and IFA documents. Henry Huchel made the motion to approve the proposals issued by Gardner Engineering and LLB Public Finance for the preparation of rewrites and updates of the IFFP (Impact Fee Facilities Plan) and IFA (Impact Fee Analysis) documents for culinary water; Jon Bingham duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 2. Rob Thomas gave an update on the reuse pond, pipeline, and upper pump station. Detailing the construction progress, including the installation of a liner and the need for access roads. The board discussed the emergency action plan for the reuse pond, with AECOM proposing to write the document. Miranda Menzies emphasizes the importance of having a professional write the emergency action plan. Henry Huchel made the motion to approve the Task Order Proposal from AECOM to write the emergency action plan for the reuse pond. Pam Young duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 3. Miranda Menzies and Rob Thomas discussed that the recent dam inspection, the inspection found that normal maintenance, such as repairing muskrat holes and managing vegetation, was being carried out properly and the district is meeting dam safety expectations. The primary recommendation was to update the emergency action plan, with no major deficiencies found by the inspector. 4. Rob Thomas reported that the final permits for the Eastwell well are in, but the SCADA link to Eden Water Works is still pending. The well continues to be exercised and monitored for water quality, particularly iron and manganese levels, to ensure long-term regulatory compliance and system readiness. 5. Rob Thomas provided an update on the work on the golf course irrigation system. The system is progressing, with crews concentrating on installing the mainline through the front nine holes and temporarily shutting off water to those areas. Additional work includes completing the installation of conduit and the pump station, with further construction dependent on weather and crew availability. 6. Miranda Menzies presented the new water and sewer agreement for a 10-unit development in Bridges. Jon Bingham made the motion to approve signing the new water and sewer agreement for the Bridges Phase 4/5 development, assuming the paragraph referencing the lawsuit is approved as recommended by counsel.. Henry Huchel duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 7. Rob Thomas reports progress is being made on new infrastructure in the Cobabe and Osprey areas, including the installation of manholes, water tanks, and both gravity and pressurized sewer lines. Mr. Thomas mentioned a delay in obtaining easements from Weber Basin and the Bureau of Reclamation. The board discusses the consideration of interim solutions until all permissions are secured. 8. Miranda Menzies suggested the district create and place signs at locations with known leaks or natural water flows to inform residents and reduce confusion or unnecessary complaints. The board discusses plans, including collaborating with Grizzly Graphics for simple, effective signage, and involving board members in developing the appropriate wording and design. Mr. Huchel will follow up on this. 9. Annette Ames presented to the board what the legal defense fund fee will look like on the bill, and confirmed that the district is charging by location. Mrs. Ames also explained how that would reflect in our finances and be tracked separately. 10. Miranda Menzies explained that with recent rain and improved water supplies, it is no longer reasonable to continue drought rates, so standard rates should resume for October. She confirmed the water situation had stabilized and the billing would reflect this adjustment. Henry Huchel makes the motion to release the drought rates. Jon Bingham duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 11. The minutes from September 11, 2025- Regular Meeting. Pam Young made a motion to approve the September 11, 2025 - Regular Meeting. Miranda Menzies duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 12. The September 2025 Financial Report, A/P & A/R, aging, and Bank Statement had been sent to the Board previously for review and presented for approval. Jon Bingham made the motion to approve and accept the August 2025 Financial Report, A/P & A/R, aging, and Bank Statement. Don Stefanik duly seconded the motion; the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Absent Pam Young Aye 13. Rob Thomas presented Thom Summers quote for line replacement. The district determined that it's too expensive at this time. 14. Miranda Menzies accepted a motion to enter into a Closed Session. Pam Young made the motion to go into a Closed Session to discuss the purchase or Ownership of Water Rights, Land or Other Real Property, Personnel Matters, Imminent Legal Action, or Loan Applications at 9:52 a.m. Henry Huchel duly seconded the motion, and it was unanimously approved. Jon Bingham made a motion to reopen the regular meeting, and Don Stefanik duly seconded the motion, and it was unanimously approved. The regular meeting reconvened at 11:45 a.m. Jon Bingham made a motion to accept the items discussed in the Closed Session. Pam Young duly seconded the motion; the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye There being no further business, Don Stefanik made a motion to adjourn, Henry Huchel duly seconded the motion, and it was unanimously approved. The meeting was adjourned at 11:45 a.m. The next meeting will be a regular meeting and is scheduled for Thursday, November 13, 2024, at 8:00 a.m. in person at the business office located at 2580 N. Highway 162, Suite A, Eden, Utah. Annette Ames Secretary of the Meeting

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Annette Ames at 801-745-3435.

Notice of Electronic or Telephone Participation

RESOLUTION 15-7 RESOLUTION TO ADOPT ELECTRONIC COMMUNICATION WOLF CREEK WATER AND SEWER IMPROVEMENT DISTRICT

Meeting Information

Meeting Location

2580 N. Wolf Creek Dr.
Eden, UT 84310
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Contact Name

Annette Ames

Contact Email

aames@wcwsid.com

Contact Phone

(801)745-3435

Notice Posting Details

Notice Posted On

November 17, 2025 03:07 PM

Notice Last Edited On

November 17, 2025 03:07 PM

Deadline Date

November 17, 2025 03:07 PM

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