General Information

Government Type

Charter School

Entity

Azure Fields Charter High School

Public Body

Azure Fields Charter High School Board

Notice Information

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Notice Title

Azure Fields Board Meeting March 24, 2026

Notice Type(s)

Meeting

Event Start Date & Time

March 24, 2026 07:00 PM

Event End Date & Time

March 24, 2026 09:00 PM

Description/Agenda

Azure Fields Charter High School Board Meeting March 24, 2026 MEMBERS PRESENT: Susan McDonald Sara Archibald Marta Barlow Christian Swenson Carrie Schippers Thesa Callinicos Alysha Milligan Others Present: Admin: Carol Ann Gregory Other Faculty: Other Community Members: Members Absent with Notice: Members Absent without Notice: Quorum is Met? (3 Officers and 2 Voting Members) Yes No LOCATION: Online: Zoom Link: https://us02web.zoom.us/j/86486408822?pwd=CYSgK4eneRC92ZEGbZA5SAyggvYkPP.1 MINUTES Recorded by: Sara Archibald TIME AGENDA ITEM/PERSON RESPONSIBLE DISCUSSION ACTIONS TAKEN OR PLANNED Call to Order Opening Verse: Verse Recited by: Steiner Study 'The Long Spring - Birth to 21' Pg. 102 - 111 of 'Why on Earth: Biography and Practice of Human Becoming' by Signe Schaefer Board Capacity Building Board Governance Framework Director Evaluation Board Goals Charter Compliance Board Retreat: June Meeting (proposed for June 6) 9 am to 2 pm or 11 am to 4 pm (?) More intensive Steiner Study Review the past year Set Goals for next year Approve Budget and any other policies to start in the Fall Set goals and evaluation process for Director Public Comments Review of Minutes from Previous Meeting Feb 17 Feb 26 Discussion on Feb 17 minutes Discussion on Feb 26 minutes Vote to approve Feb 17 minutes called by: Seconded by: Vote Outcome: Susan McDonald Sara Archibald Marta Barlow Christian Swenson Carrie Schippers Thesa Callinicos Alysha Milligan Vote to approve Feb 26 minutes called by: Seconded by: Vote Outcome: Susan McDonald Sara Archibald Marta Barlow Christian Swenson Carrie Schippers Thesa Callinicos Alysha Milligan Building Update -Clint Biesinger *Proposed Closed Session to discuss Building/Lease Progress Vote to move into Closed Session to discuss the School's Building/Lease Progress called by: Seconded by: Vote Outcome: Susan McDonald Sara Archibald Marta Barlow Christian Swenson Carrie Schippers Thesa Callinicos Alysha Milligan Admin Report -Carol Ann Gregory Charter Amendment Application was submitted to the SCSB for review in their April 9 Meeting. The application included: Request to Relocate to Provo School District, Change to ByLaws clarifying Board Officer descriptions and removing the Board PR position, Articulation Agreement with Wasatch Charter School, and updating language in our Charter Agreement to reflect Waldorf-Inspired per our Trademark agreements. Carol will be attending the Wasatch Board Meeting tomorrow night to discuss the Articulation Agreement with their Board. CSP Grant Update: We are scheduled for our Capacity Interview on April 16 from 11 am to 2 pm. Our 5 employees will be in attendance, as well as the Board Officers-that will be 8 people with the most involvement and oversight of the grant. We will know the results of the grant award on April 22. Marketing: Billboards are now live along I-15 and along State Street from Lehi to Spanish Fork. We have been getting multiple new contacts a week from people saying they saw our billboard. We have a billboard planned for the exit leading to our school site. The first 2 weeks it will be like the other billboards, as soon as we get the lease agreement finalized, this billboard will point people to come for a tour. We have a consistent social media campaign running on Facebook and Instagram. We are circulating flyers throughout the communities in business and public places from Saratoga Springs/Eagle Mountain, down to Payson. We are posting events on our website calendar. The season is beginning for Farmers Markets: We have an event each of the next 3 Saturdays and are still applying to other events throughout the summer. We need help from Board Members to run booths at events throughout the summer. We will also be offering Freshmen makeup-work hours to our Sophomores to come help run booths this summer and talk about why they enrolled at AFCHS. School Visits to Jr Highs (we have at least 1 referral from another charter jr high) Schola has still been helpful in guiding us through best practices as we navigate these marketing efforts. They have helped us develop a marketing plan for continuing to engage families through the summer and build community. We are planning some park meet ups for the founding cohorts of students to start to get to know each other. We are asking our families to host informational cottage meetings with their friends and neighbors. Enrollment: We are at 12 students who have turned in applications. 5 in 9th and 7 in 10th. 7 of those families attended our last cottage meeting and are excited to be a part of our school Our 'Lottery' date is next Friday, April 3. We will send the enrollment packet to each of them and start collecting transcripts (for the 10th graders). Everyone who applies after next Friday goes to the bottom of the 'waitlist' and since we still have open seats, will be sent an acceptance letter within 3 business days of applying. Our Break Even number to open in the Fall is 125. We are supposed to have 75% of that by the end of this month we are a lot behind. If we can show significant growth in enrollment over the next few weeks before the April 9 SCSB meeting, and get to at least 125 by the second week in May, then we will be on track to move forward to open in the fall. If we do not meet 125 students by the second week of May, we will need to request deferring to open until the next school year. We anticipate that the booth events (in addition to all of our marketing efforts) will lead to more enrollments. Hiring: The number of faculty members and teachers we can hire will depend on our enrollment numbers. We are being transparent in the interviews about how enrollment impacts the hiring process. We are looking for core teachers who can teach multiple grade levels at once and also pick up elective courses in our first year. We are also looking for candidates who understand the demands of a school in its first year. We posted the core teaching positions and a PE position. We have been interviewing applicants starting last week; we have 30 applicants across all postings. About half of all the applicants were for the History position. We only have 3-5 applicants each for English, Math, and Science. We have about 10 applicants for PE. We told applicants we plan to make final hiring decisions for the core teachers in mid-April. They may be invited to fill a position they did not apply for to meet school needs. Board Committees Reports Finance Committee: We are still on Budget We got notice that our Revolving loan was approved for $200,000 Adjournment Closing Verse: Vote to Adjourn Proposed by: Seconded by: Vote Outcome: Verse Recited by:

Notice of Special Accommodations (ADA)

If you need special accommodations to access this meeting, please email contact@azurefields.org

Notice of Electronic or Telephone Participation

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Other Information

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Meeting Information

Meeting Location

1275 W 1600 N
Ste. 100
Orem, UT 84057
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Contact Name

Carol Gregory

Contact Email

carol.gregory@azurefields.org

Notice Posting Details

Notice Posted On

November 15, 2025 12:27 PM

Notice Last Edited On

March 23, 2026 07:20 PM

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