General Information

Government Type

Municipality

Entity

Holden

Public Body

Holden Town Council

Notice Information

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Notice Title

October 8, 2025 Town Council minutes

Notice Type(s)

Meeting

Event Start Date & Time

October 8, 2025 07:00 PM

Event End Date & Time

October 8, 2025 08:00 PM

Description/Agenda

The following are minutes from the Town Council Meeting held on October 8,2025. Started: 7:00 pm Present: Council Members: Mayor Darren Fox, LaRee Stephenson, Tamara Dallin, David Wood, Phil Whatcott Staff: Caralee Wood, Rod Dastrup Guest: Jason Christensen, Riley Christensen, Molly Stevens, Thane Hillestad, Ted Bennett, Charles Tolley, Mike Bleazard. 1. Pledge: Phill Whatcott Prayer: David Wood 2. Approval of September 10,2025 Town Council Meeting Minutes Tamara Dallin motioned to accept the minutes for the Holden Town Council Meeting held September 10, 2025, David Wood seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes Voting was unanimous 3. Payment of payroll/reimbursements and bills a. The bills/payroll/reimbursement invoices dated September 11,2025 - October 8, 2025 were given to the council before the meeting for review. Phill Whatcott motioned to pay bills/payroll/reimbursement invoices September 11,2025 - October 8, 2025, Tamara Dallin seconded. Roll was called; , LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes Voting was unanimous 4. Petitions, Remonstrance and Communications 5. Planning and Land Use- Ted Bennet No new permits to approve or issue. *Reviewed the draft for the town's General Plan. The committee had some questions regarding the stated size of building lots regarding septic systems. It states in the draft 'lots smaller than 1/2 acre are unlikely to be approved by the County Health Department due to septic system requirements...' As stated, do lot sizes now fall under the control of the county health department? We need to figure out where the town stands on lot sizes and make changes to the general plan. The mayor will contact the attorney drafting the general plan and re-write or clarify the land use area, as well as any other items that need to be addressed. The attorney would like to have a public hearing in November to approve the town's general plan. 6. Report of Officers a. - Roads & Landfill *Street right of way/ Street ordinance- Councilman Dallin has drafted a street right of way, she would also like to add the right of way easement for the town in the general plan. Do we need to adopt it as a resolution or simply add it as guidelines to the general plan? It was stated that it would be best to create a resolution, thereby giving the town enforcement rights. Councilman Dallin will finalize the resolution, post it and it can be voted on in the November meeting. *Councilman Dallin would like to add to the general plan or the building permit applications that anyone wanting to put in a pool needs to have a fence placed around the pool area. * The trail camera has been purchased but is yet to be mounted at the dump. * The fire department will burn the landfill on November 8, 2025, the fire department will do their training and extinguish the fire on the 15th, weather permitting. The town was provided with a letter from the fire department stating their responsibility regarding the dump burning. * A company has contacted public works regarding the crack sealing of the streets in Holden. They were told to submit a bid. Public works will gather more bids to present at Novembers town council meeting. *Councilman Whatcott received a call from the company that is contracted to work on the freeway near Holden. They wondered if they could have water, they were told no. They also wondered if the town had a place to deposit the ground up asphalt. Public works has not been contacted; a decision will be made at a later date upon communication with the paving company. The maintenance is scheduled for 2026. b. Parks, Recreation and CERT - Town Welcome sign- Designs have been submitted by Utah Sign Company. It has the town logo and the town information that is on the current sign. It will be printed on Masonite and attached to the existing sign at the North end of town. The cost is $1,134.00. Other companies considered were, Creative signs bid, $2, 415.00, and simple metal cut out with only the town name from a company in Aurora would be $600.00. The decision was made to go with Utah Sign Company. - Painting town hall- The color has been chosen to re-paint the town hall. It will be a green with a grey undertone. Thane Hillestad has volunteered to assist in painting the town hall, he will talk to Rod. C..David Wood - Electric *The Eaton contract for the electrical meters has been signed; Eaton will begin working on the project in two weeks' time. Eaton will be sending an implementation plan for the meter project. *Councilman Wood has been acquiring bids to set up and help manage a town web site. The application for a .gov name has been submitted, just waiting to hear back. d.Phil Whatcott -Fire Department *Fire department meeting is next week on the 14th. Water *The water report for the town came back and the town looks to be in good standing with the maintenance at the spring site. When the new well is completed, the town will need to have source protection in place around the well site, this is included in the well project. *Lead and Copper project is complete, the town has not heard anything back, so we believe we are in good standing. *The water testing for contaminants in the town's water has come back in good standing. Samples are also taken to the health department for testing monthly. *Well drilling timeline- The drilling can begin as soon as a temporary fence is put around the well drilling site. The town will be purchasing the supplies and Mt. Valley Recovery will be putting the fence up as part of a service project. The fence should be up in approximately 2 weeks. Contingent on the test well being a good source of water the second phase of the water project can begin. Phase one, the well, will be covered under the ECWAG grant. Phase two consists of a new water tank, destruction of the two old tanks, putting in a redundant line connecting some of the dead-end water lines, and AMI water meters. On a positive note, costs have been coming down in the past year. *?- Why a temporary fence? Until the well proves productive the land is not the towns. Once the well proves the land will be purchased by the town and a chain link fence will be put around the well. As part of the agreement with the landowner a temporary fence has to be put in place to keep his livestock out of the drilling area. *Audience questiion Regarding the closed meeting. Mayor Fox gave an update regarding the well site and explained why the details of the contract with the landowners was not made public. Under State law - land negotiations can be discussed in a closed meeting and do not need to be made public until the deal is finalized. In September's meeting it was stated that an agreement had been reached with the property owners and council would move to a close meeting to discuss the terms of the agreement.' Due to the terms of the agreement being released with the first well site property owners, those details were used in negotiations for the second well site. It is appropriate to discuss real estate matters in a closed session until the deal is completed. This real estate deal is not complete; the town has a letter of intent stating the terms if the town buys the property. Things are contingent on if the test well is successful. The property owners are bound by the signed agreement; they cannot renegotiate the terms of the property sale. When the deal is finalized, the public can be made known of the agreement. e. Mayor Darren Fox * Cemetery expansion- Some of the grave plots in the cemetery are extremely hard to dig due to the size of rocks in the ground. Public works would like to develop the unused strip of ground on the south side of the cemetery. This would open up more plots and the opportunity to offer a plot trade to those who have purchased plots in the rocky area. ? Would there be a larger parking area? No there would not, most cemeteries have little or no parking areas, solely along the roads within the cemetery. Public works was told there is grant money available to help fund the expansion, however because of timing the town could not apply for funding until 2026. Public works was asked to draw up plans for the expansion. *Hunter Property- Town/ Hunter property transfer where the Town Hall is. In the agreement with the town, the town agreed to survey the property west of town. That survey was never done. In recent developments in ownership the property owner would like a survey to be done, to address property overlap issues. The mayor will meet with the county recorder to see what needs to be done to resolve the property issue. *In September's meeting the mayor stated that an internet company (Sena Wave) had contacted him about the possibility of putting fiber in town. The town's franchise agreement with Centra Com was signed in 2011, the mayor would like to talk to Centra Com and make sure they are honoring their agreement with the town. The Mayor would also like to re-negotiate the contract terms as Centra Com has added fiber service to the town's utility poles. ? Has Sena Wave surveyed the town citizens to see if a new service is needed or wanted? Audience Comments- - We don't need to sign up with a new internet service just because they approached the town. -Centra Com has added fiber, lowered rates, increased data. In such a small town is there enough customer base to support three internet companies. Mayor- Is there enough market for a third company? Sena wave would be putting the fiber in underground, that would mean construction being done to the towns infastructure. The mayor will speak to Centra Com. No decision was made to contract with Sena Wave. 7.New Business Thane Hillestad has been painting the fire hydrants in town. Would the town be willing to reimburse him for the supplies he has purchased? A few of the fire hydrants are in need of new reflectors to show the water line size at those hydrants. Can we replace the missing and broken reflectors? It was decided that the town will reimburse Mr. Hillestad for his supplies, and the fire department will pay for the reflectors. Phil Whatcott motioned to reimburse Mr. Hillestad for supplies and approve the purchase of reflectors, Tamara Dallin seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes Voting was unanimous 7. Outstanding Business 8. Adjournment: Phil Whatcott motioned to adjourn the meeting at 8:00pm, Tamara Dallin seconded. Caralee Wood Holden Town Clerk October 8, 2025 Holden Town

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify, town clerk, at 435-795-2213.

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Meeting Information

Meeting Location

185 S. Main Street
Holden, UT 84636
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Contact Name

Kristina Stevens

Contact Email

holdentown.utah@gmail.com

Contact Phone

(435)795-2213

Notice Posting Details

Notice Posted On

November 14, 2025 11:28 AM

Notice Last Edited On

November 14, 2025 11:28 AM

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