General Information

Government Type

Special Service District

Entity

Thompson Special Service District

Public Body

Thompson Special Service Water District

Notice Information

Add Notice to Calendar

Notice Title

Meeting

Notice Tags

Special District, Public Meeting

Notice Type(s)

Meeting

Event Start Date & Time

September 10, 2025 06:30 PM

Event End Date & Time

September 10, 2025 07:55 PM

Description/Agenda

Thompson Special Service District September 2025 Monthly Meeting Minutes Approved November 12, 2025 Wednesday, September 10, 2025, at 6:30 p.m. Thompson Springs Firehouse 101 Firehouse Lane, Thompson Springs, Utah Members of the public are welcome to attend physically. If you wish to participate in the meeting online, please contact Shelly Thayn at least 48 hours before the meeting at tssd101@gmail.com or by phone at (435) 210-4470. Call to order: 6:30 p.m. Board Members Present: Les Thayn, Chairman; John Corkery, Trustee; Brenda Rogers, Trustee; Jacques Hadler, County Commissioner Liaison and Trustee (via phone); and Shelly Thayn, Secretary. Ryan Bell, Water Operator, will arrive around 7:00 p.m. Citizens Present: Saina Carey Regular Monthly Meeting Agenda Citizens to Be Heard: ( 3-minute late signup session) None Citizens to be Heard: ( signed up for 15-minute session -Helen Davis is ready to move forward with moving her connection and running her new water line. She would like to run it across her piece to the south of her driveway. Her son Mike will be doing her work for her and would like to know what size pipe, etc., she will need. When do you think we can schedule the work? The water line will be run across her property on the south side of her driveway and that way she can avoid having to go across Saina Carey's property. Will have to get with Ryan to see when that can be done. New Business: Discussion and Action Items: Approve August 13, 2025, monthly meeting minutes Motion: Brenda Rogers Second: John Corkery & Jacques Hadler Vote: 4-0 in favor Confirm or Change Wednesday, October 8, 2025, monthly meeting date. No change is needed. Mark Marcum - Fire Suppression Pond This item was tabled until the next meeting, as Mark Marcum ended up being out of town fighting fires. The board thinks it is a good idea to have a backup for fire suppression. Presentation of GWSSA's proposal for the takeover of TSSD Les read the letter that we received about an hour before the meeting began. A copy of it was added to the board member packets for the meeting. Ben Musselman had conducted some preliminary analysis to enable GWSSA to take over TSSD. The initial base rate for existing customers would be $75.00 to $80.00. He has requested assistance from RWAU to ensure the accuracy and fairness of the evaluation. Les suggested tabling the proposal until the acquisition of the UMTRA line is decided. Brenda believes that the base rate is cost-prohibitive for our customers, particularly those who are retired. Jacques mentioned it was disappointingly high, but felt like we should continue with the communication. John wondered if, with the takeover, Ryan would still work 40 hours per month. In the end, a motion was made for Ben Mussleman and TSSD to meet with RWAU to pinpoint a base rate for TSSD. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor Secretary's Hours for 2026: Negotiation of increased hours per month -Time to prepare 2026 budget -Recommending 50 hrs base pay @ $20 per hour for $1,000.00 and extra hours up to 10 hours per month as needed @ $20 per hour A motion was made to approve the secretary's base pay of 50 hours at $20.00 per hour and extra hours, up to 10 hours per month as needed, at $ 20.00 per hour, if the 2026 budget allows. Motion: John Corkery Second: Brenda Rogers Vote: 4-0 in favor. CIB Grant/SCADA System -Items to be ordered: meters for drops, solenoid, control valve, 6-inch check valve, Hot tap machine, and Metrotex underground water line locator. -SCADA meters that still need to be installed -Trenching and installation of the residual analyzer -Radio Reading and online access for billing -CIB Grant money can be used to hire help on the SCADA system as needed -Annual Monitoring of CIB Grant We still have items to order for the system and several meters that still need to be installed (4 residential and then commercial ones). We need to tap the CO2 chlorinator line, and then Tyler and Brad can come and hook up the residual analyzer. Shelly will get with Ryan on the Annual monitoring for the CIB Grant. Sanitary Survey -Completed and documentation due by September 26, 2025 -Work on the tanks is completed -Installation of the vent and fan in the chlorinator building. -Can use PTIF funds if needed The work on the tanks is completed, and Ryan will work on the vent and fan for the chlorinator building this week. Source Protection -$1,500 budgeted to start -Do we start this year and then budget more in 2026? We will begin by addressing what we can accomplish for the remainder of this year and then allocate additional funds to the 2026 budget. Open Board Position -No applications or interest received by September 1, 2025 Brenda recommended that Shelly Thayn fill the open board position. According to the Bylaws, the secretary is eligible to serve on the board. John doesn't see that Shelly has any conflicts with developments in the community. Jacques pointed out that whenever there is a vote on matters related to the secretary, she can abstain from voting. Jacques will check with the County Attorney to make sure it's okay and will get back to us. Shelly will fill out an application, and we will add it to the agenda next month. We will conduct the interview and submit the recommendation to the county commission. By-Laws and Rules of Operation -Sent to County Attorney and Administrator -Impact Fees recommendation from Seth Overson, State Auditor's Office (remove from Rules of Operation?) -Discontinue moving forward with Impact Fees Study Analysis - Change Connection Fee Amounts? The By-Laws have been sent to the County Attorney and Administrator. The County Attorney, Stephen Stocks, said he would be happy to look over them for us. I haven't heard back from him yet. Due to the size of our water district and the changes to the rules governing impact fees, Seth Overson, from the State Auditor's Office, recommended that we eliminate impact fees and ensure that we are charging sufficient fees for new connections. The motion was made to remove impact fees from our Rules of Operation, discontinue moving forward with the Impact Fees Study Analysis, and increase our meter connection fees at our public hearing. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor Rate Increase Options -Current increases are not enough to keep TSSD functioning. -Need to address # of gallons included in the base rate for residential and commercial -Need to address loadout rates -Need to decide so we can prepare the 2026 budget Our current base rate increases are insufficient to sustain TSSD's operations. Shelly presented four different options in preparation for the 2026 budget. The motion to work with RWAU to pinpoint a base rate for TSSD was also taken into account. After reviewing and discussing each option, the motion was made to accept option 2, which would maintain the current rates for meters but adjust the rates for the loadout. Agricultural/livestock and personal water consumption will remain at $12.00 per 1,000 gallons, while the rate for commercial/construction/institutional use will change to $20 per 1,000 gallons. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor Old Business: Reports and Updates -Inactive meters list updated The list has been updated, and letters will be sent out with a return receipt, using the information found on the property tax rolls, to determine whether they wish to keep the meter attached to the property or not. They will have 60 days to respond. We will also do a phone call if we don't have a response. -Monthly Activity Log The monthly activity logs to document hours worked have been ordered, and we are awaiting their arrival. -Grand County Commission Update: Jacques Hadler Didn't have any updates or information for the community. -Water Operator Update and Report: Ryan Bell Due to an issue occurring up the canyon, the report has not been typed up. Ryan needs Les to go up the canyon with him after the meeting. -Secretary Report: Shelly Thayn -August Revenue and Expenditures Report -Accounts Receivable Summary for August Secretary's Report for August 2025 Deposits and Other Credits $ 370.34 8/12 Customer Accounts Receivable $ 60.73 8/22 Customer Accounts Receivable Direct Deposit Northwind Portage $ 2,562.76 8/25 Customer Accounts Receivable $ 2,993.83 Total Deposits and Other Credits Expenses and Other Debits $ 25.40 8/4 Transfer to Loadout Savings 10% of loadout sales $ 22.00 8/5 Bill Pay Desert West Office ( water sample shipping) $ 14.30 8/5 Bill Pay Canyonlands Solid Waste (Inv#KLON INV1086) $ 30.00 8/5 Bill Pay Southeastern UT Health Dept ( Lab #3147) $ 117.01 8/5 Bill Pay Frontier ( office internet) $ 38.92 8/5 AP Verizon (monthly phone plan) $ 9.79 8/5 Bill Pay Rocky Mt. Power (001-0 utilities) $ 38.76 8/5 Bill Pay Rocky Mt. Power ( 001-2 utilities) $ 54.95 8/5 Bill Pay Emery Telcom ( internet at loadout bldg) $ 178.00 8/5 Bill Pay Smuin, Rich & Marsing ( Inv#53133 2nd qtr tax prep) $ 6.41 8/14 AP Microsoft ( office supplies old acct) $ 75.00 8/19 DC UT Lieutenant Gov Office (Entity Registration 22,23,24) $ 200.00 8/14 Check 1892 Les Thayn (Inv# 21213 Cleanup project) $ 10.96 8/23 AP Microsoft (office supplies new acct) $ 956.26 8/29 Check #1893 Ryan Bell (August payroll) $ 858.50 8/29 Check #1894 Shelly Thayn (August payroll $686.80 base $171.70 10 extra hours) $ 39.43 8/26 DC Amazon (office supplies, payroll activity log, and dividers) $ 2,675.69 Total of Above Expenses TSSD Gas Card $ 122.51 8/5 Exxon (truck fuel) $ 2,798.20 Total Expenses for the Month MACU Account Balances 8/31/2025 $ 2,607.02 01 Primary Savings/backhoe $ 111.29 02 Secretary Savings/connections $ 753.28 03 Loadout Prev Maintenance Savings $ 26,602.03 50 Checking ( balance uncleared checks $24,747.84 checkbook balance) $ 490.87 58 Gas Card Accounts Invoiced for Water used in August $ 3,750.30 Active Meter Customers $ 231.50 Dormant Meter Customers $ 129.30 Overages for August $ 2,381.13 Loadout Customers $ 6,492.23 Total Water Invoiced Late Fees billed in August $50.00 ( B. Copanas, Desert Moon, B. Holloway, T. Ryan). A motion to accept the August Revenues and Expenditures as submitted. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 Adjourn 7:55 p.m. Motion: Jacques Hadler. Second: Brenda Rogers Vote: 4-0 in favor

Notice of Special Accommodations (ADA)

contact Shelly Thayn tssd101@gmail.com

Notice of Electronic or Telephone Participation

no electronic or telephonic participation

Meeting Information

Meeting Location

101 Firehouse Lane
101 Firehouse Lane
Thompson, UT 84540
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Contact Name

Shelly Thayn

Contact Email

tssd101@gmail.com

Contact Phone

(435) 210-4470

Notice Posting Details

Notice Posted On

November 12, 2025 09:01 PM

Notice Last Edited On

November 12, 2025 09:01 PM

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