General Information

Government Type

Municipality

Entity

Wellington

Public Body

Wellington City Council

Notice Information

Add Notice to Calendar

Notice Title

Wellington City Council Meeting Minutes

Notice Type(s)

Meeting

Event Start Date & Time

October 8, 2025 06:00 PM

Description/Agenda

Wellington City Council Minutes Meeting held October 8, 2025 at Wellington City Hall Located at 150 West Main Street, Wellington, Utah at 6:00 P.M. Present: Mayor Jack Clark, Councilmember Bill Juber, Councilmember Bryan Thayn, Councilmember Barney Zauss, Councilmember Kyle Monson, Councilmember Kathy Hascall Absent: City Staff: Rebecca Evans, Nicole Oveson, Tom Kosmack, June Rich Attendees: Roger Scoville, Shawna Scoville, Betty Rich, Barbara Clendennen, Wyatt Hansen, Jennifer Clark, Susan Etzel, Henry Etzel, Tom King, Susanna Watts Agenda Item #1 Pledge of Allegiance, Roll Call, and Approval of Prior Meeting Minutes At 6:00 pm, Mayor Clark opened the meeting stating that everyone was present. Motion: Councilmember Zauss made a motion to approve the meeting minutes from September 24, 2025. Councilmember Thayn seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #2 Public Comment Period Roger Scovill addressed the Council regarding nuisance ordinances, noting that while some progress has been made, several issues remain unaddressed. He expressed concern about these ongoing nuisances, especially with winter approaching, and distributed images to illustrate his concerns. Mr. Scovill requested that the Council take further action to address the matter. The mayor stated he would forward the images to the Police Chief for review. Agenda Item #3 Henry Etzel - Culvert on Property Henry Etzel followed up on an issue previously presented to the Council regarding a culvert on his property that may have been covered by a neighboring landowner, causing drainage problems. The mayor acknowledged the concern and explained that the City is determining the best course of action. Once the culvert is reopened, any remaining disputes will be considered a civil matter. The mayor stated he will follow up and ensure the issue is addressed appropriately. Motion: Agenda Item #4 Randy Thayn - Property Lease Proposal The Council discussed leasing city property for agricultural use to Randy Thayn. Randy presented cost estimates of approximately $7,200-$7,300 for fencing using 4-inch pipe and $6,644 for water line materials, totaling around $14,000 for supplies excluding labor. The Council agreed to lease the property to Mr. Thayn for 25 years, with an estimated annual rate of $550-$700 based on land value. Randy will complete the work while the City provides materials. A buyout clause will be included to allow the City to reclaim the property if needed for future development, and zoning will be verified to ensure livestock use is permitted. Motion: Councilmember Thayn made a motion to lease the land to Randy Thayn for 25 years with the city digging the trench and Thayn doing the rest of the work. Councilmember Thayn seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #5 Public Hearing Questions were raised about several budget items, including property insurance costs, electrical revenue, franchise tax revenue, and municipal sales tax projections. Tom King inquired about the decrease in franchise tax revenue, and Barbara asked for clarification on the municipal sales tax, with a request by Henry Etzel to look further into the matter. The Council also discussed the annual negotiation of fire department funding from the county. Motion: Councilmember Thayn made a motion to enter the public hearing. Councilmember Juber seconded the motion; followed by Councilmember Zauss, Councilmember Hascall and Councilmember Monson. Councilmember Thayn made a motion to exit the public hearing. Councilmember Zauss seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #6 FY 2025-2026 Budget Review Motion: Councilmember Thayn made a motion to approve the FY 2025-2026 Budget. Councilmember Zauss seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #7 Discuss/Approve CIB funding for the new Wellington City Admin and Public Safety Building The Council discussed the approved Community Impact Board (CIB) funding for the new Wellington City Administration and Public Safety Building. The original request was for a $6 million grant and a $1 million loan; however, after negotiation, the CIB awarded $5.125 million in grant funding and a $2.025 million loan at a 0.5% interest rate. Approximately $500,000 of the loan will be covered through in-kind contributions. Motion: Councilmember Thayn made a motion to approve the funding from the CIB or the Wellington City Admin and Public Safety Building. Councilmember Zauss seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #8 Discuss/Approve preconstruction design and construction administration services with Jones and DeMille The Council discussed pre-construction design and construction administration services for the new Wellington City Administration and Public Safety Building. Wyatt Hansen of Jones & DeMille Engineering explained that the firm has a general service agreement with the city and will provide full design services, including architectural, structural, mechanical, electrical, plumbing, landscaping, and contractor procurement. The design fee and scope, previously approved by the CIB, total approximately 8% of the project cost, which Wyatt noted is standard. The design phase is expected to take 5-6 months, with bidding anticipated in early spring and an estimated 15-month construction window. Mayor Clark asked if there were any questions; Tom King inquired whether a contract with contractors had been established. Wyatt clarified that a decision is not immediately required, though delaying it could postpone the project timeline. Motion: Councilmember Zauss made a motion to proceed with Jones & DeMille Engineering for design and engineering services related to the new Administration and Public Safety Building, consistent with the firm's existing general service agreement with the city. Councilmember Thayn seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #9 Discuss/Approve funding from the Division of Drinking Water for the Lead and Copper Service Line Replacement Project The Council discussed funding from the Division of Drinking Water for the Lead and Copper Service Line Replacement Project. Wellington City was awarded $1.7 million in funding structured as a loan with 100% principal forgiveness, effectively making it a full grant. The project will include replacing lead and copper service lines from the main line to meters and from meters to homes (with homeowner consent), as well as potholing to identify approximately 250 unknown connections found in a prior study. Motion: Councilmember Zauss made a motion to approve the funding from the Division of Drinking Water for the Lead and Copper Service Line Replacement Project. Councilmember Thayn seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #10 Discuss/Approve engineering services with Jones & DeMille for Lead and Copper Service Line Replacement Project Motion: Councilmember Zauss made a motion to proceed with Jones & DeMille Engineering for engineering services for the Lead and Copper Service Line Replacement Project. Councilmember Thayn seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Agenda Item #11 Office Printer Lease The Council discussed options for the office printer. The current lease costs $85.35 per month, while a new lease option would be $78.65 per month but without 11x17 printing capability. The city also has an option to purchase the existing printer outright for $750 and already has a supply of ink for it. Following discussion, the Council decided to purchase the current printer for $750 rather than enter a new lease. Motion: Councilmember Zauss made a motion to purchase the current printer; followed by Councilmember Hascall, Councilmember Juber, Councilmember Thayn and Councilmember Monson. Agenda Item #12 Councilmember Reports Councilmember Hascall has been in contact with Korinn Olson from the Utah League of Cities and Towns, as she is our administrative advisor. They will be holding a training session for the CDBG workshop on how to apply for grants through them. Councilmember Thyan stated that the Utah League of Cities and Towns will be holding a training course for cities and different departments with the new election cycle. The training is focused mostly on grant writing. Mayor Clark plans to meet with a grant writer to see how they can benefit the city. Motion: Agenda Item #13 Unfinished Business Councilmember Zauss wants the conversations regarding the covered culvert with Josh Bates to be documented. Mayor Clark stated he will reach out to the attorney to draft something. Motion: Agenda Item #14 Possible Closed Session to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual. Motion: Councilmember Zauss made a motion to enter a closed session at 7:22 PM. Councilmember Thayn seconded the motion; followed by Councilmember Juber, Councilmember Hascall and Councilmember Monson. Councilmember Zauss made a motion to exit the closed session at 7:44 PM. Councilmember Juber seconded the motion; followed by Councilmember Thayn, Councilmember Hascall and Councilmember Monson. Adjourn Motion: Councilmember Hascall made a motion to adjourn. Councilmember Thayn seconded the motion; followed by Councilmember Zauss, Councilmember Juber and Councilmember Monson. Meeting adjourned at 7:44pm Next meeting will be October 22, 2025, at 6:00 P.M. at the Wellington City Hall.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, persons needing auxiliary services for this meeting should call 435-637-5213 at least 24 hours prior to the meeting.

Notice of Electronic or Telephone Participation

Individuals who are interested in participating electronically via Zoom need to contact the city recorder at 435-637-5213, no later than 3:00 P.M. on the meeting date.

Other Information

A copy of this notice was emailed to the Sun Advocate, a newspaper of general circulation within Carbon County, to Radio Station KOAL/KARB, and Emery TV.

Meeting Information

Meeting Location

150 W MAIN
WELLINGTON, UT 84542
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Contact Name

Rebecca Evans

Contact Email

revans@wellingtonutah.org

Contact Phone

(435)637-5213

Notice Posting Details

Notice Posted On

October 24, 2025 02:06 PM

Notice Last Edited On

October 24, 2025 02:06 PM

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