General Information

Government Type

Special Service District

Entity

Grand County Recreation Special Service District No. 1

Public Body

Administrative Control Board

Notice Information

Add Notice to Calendar

Notice Title

09/17/2025 Meeting Minuets

Notice Type(s)

Meeting

Event Start Date & Time

September 17, 2025 07:00 PM

Event End Date & Time

September 17, 2025 08:31 PM

Description/Agenda

ADMINISTRATIVE CONTROL BOARD OF THE GRAND COUNTY RECREATION SPECIAL SERVICE DISTRICT NO. 1 Meeting Minutes September 17, 2025 Old Spanish Trail Arena, Moab, Utah ____________________________________________________________________________ Board Members Present: Robert Kraft, Ken Minor, Patricia Jones, Jim Lewis, and Bill Winfield. Absent and Excused: Robert Hollahan and Mike McCurdy, Patrick Trim, Staff in Attendance: Shadie Blake. Call to Order: The meeting was called to order by Lewis at 7:00 p.m. Citizens to Be Heard: No public comments were received. Approval of Meeting Minutes: The minutes from August 20, 2025, meeting were reviewed by the Board. Jones entertained a motion to approve the minutes as presented. Minor moved to approve, and Kraft seconded. The motion carried unanimously. Presentation: 2024 Audit Presentation - Smuin, Rich & Marsing: This item was postponed to the next meeting. OSTAC REPORT: - Arena Fire Suppression System: Angie reported that the arena is currently closed due to an issue with the fire suppression system. The system is nearing its five-year mark and is not in suitable condition for a recharge. The County has been notified that the system will likely need replacement. A custom part is missing, and the County will need to determine whether to replace that part or the entire system. If replacement is required, the project will likely need to go out for bid. October is a busy month for arena events, and staff are evaluating how to adjust or relocate scheduled activities. - Land Rover Rally (9/21/2025): Angie plans to move this event to the pavilion to accommodate the closure. - Event Adjustments: Other events may need to be canceled or rescheduled; Angie is working to find alternative solutions. - Arena Improvements: Bollards and chains have been installed in front of the lobby doors to help event organizers better manage entry lines. Heavy-duty parking stops for the front of the arena have been ordered. Additionally, Red Rock 4-Wheelers donated a heavy-duty sprayer, which staff will use to clearly mark parking areas. - Staffing and Budget Concerns: Angie discussed ongoing staffing shortages, fire system issues, and budget constraints. - OSTA Ballfield Project: The approved budget includes $5,000 for the OSTA Ballfield Project. The funds are intended for the purchase of a field blade. While a new blade costs approximately $6,000, a slightly used one has been found for $3,500. Angie requested that a formal funding request be submitted before the next meeting. - Playground Project: The contract is still pending approval. - Pickleball Courts: The contract has been approved and is ready for signatures. - Maintenance Inquiry: Minor inquired about anticipated maintenance needs once the playground and pickleball courts are operational. - Incident Reports: o Paraglider Incident: A motorized paraglider landed in the upper parking lot. Angie contacted the Sheriff's Office promptly, and a case is being filed. o Vehicle Accident: A semi-truck lost control and crashed into the front of the arena on Wednesday, September 10, 2025, at approximately 12:50 p.m. Cleanup concluded around 3:00 a.m. on Thursday, September 11, 2025. The incident caused property damage, and an insurance claim has been filed. Audit Clarification: The Board discussed the auditor's recommendation regarding funds potentially needing to be moved to the Capital Fund. Board members agreed to review the current amounts and determine whether any transfers are necessary. Grant Application Reports: - Fast Pitch Elite - Awaiting their report, which will be submitted in October following their tournament. - Moab Golf - Report has not yet been received. - All 2026 grant applications have been received and are ready for Board review. Presentations will be scheduled for new applicants. Shellie will contact USU Moab, Moab Free Concert Series, and Our Village Community Center to invite them to present at the next meeting. Presentations will begin at 7:15 p.m. and should be limited to 15 minutes or less. - The Board agreed to add a line item to future grant applications stating: 'To be considered for funding in the next year, the previous year's grant report must be submitted.' State Grant Opportunity: The Board discussed the upcoming availability of the State Grant and potential uses for those funds. When applying, the Board noted the importance of clearly defining the purpose of the request (e.g., heating, fire suppression system, etc.). Shellie will coordinate with Angie to identify specific needs and priorities for the Arena's 2026 budget. GCRSSD Presentation: Shellie will send an email to Bobby regarding the GCRSSD presentation and contact Mike McCurdy to obtain the necessary information. The Board emphasized that the presentation is an important component for the district. Financial Report Emma presented the August 2025 financial statements. The Board reviewed the report, and all financials appear in good standing. Approval of August 2025 Payables: Lewis entertained a motion to approve the August 2025 payables in the amount of $397,969.38. - Motion: Kraft moved to approve. - Second: Minor seconded. - Vote: Motion carried unanimously by roll call vote. Board Member Reports & Concerns No items were reported. Adjournment Lewis made a motion to adjourn the meeting. Kraft moved to approve, and Jones seconded. The motion carried unanimously, and the meeting was adjourned at 8:31 p.m.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Shellie Blake 435-260-2136

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

3641 S Hwy 191
Moab, UT 84532
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Contact Name

Emma Tejada

Contact Email

gcrssd@gmail.com

Contact Phone

435-260-1682

Notice Posting Details

Notice Posted On

October 21, 2025 06:53 AM

Notice Last Edited On

October 21, 2025 06:53 AM

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