HOUSING AUTHORITY OF CARBON-EMERY COUNTY
251 SOUTH 1600 EAST
PRICE, UTAH 84501
(435) 637-5170
TTY 1-800-346-4128
Date: September 18, 2025
Time: 4:00 PM
Place: Housing Authority of Carbon-Emery County
251 South 1600 East #2647
Price, Utah 84501
Present: Attending:
Jack Riddle Jody Hansen, Executive Director
Pat Symchych
Douglas Newell
Absent:
Dixie Marvidikis
Kenny Fallon
The meeting was called to order at 4:00 PM. by Mr. Riddle, Board Chair.
First Item of Business - Approval of Minutes
Minutes from the August 21, 2025 meeting were presented. No additions or changes were noted. Mr. Newell made a motion to approve, Ms. Symchych seconded the motion. The motion passed.
Second Item of Business - Financial Statements
Financials for July 2025 were presented. Ms. Symchych asked if we paid for all utilities for the complexes. Mrs. Hansen explained gas, water, electricity and sewer are paid by the PHA for the elderly/disabled complexes only. For the other complexes, the tenants pay all or most of the utilities depending on the complex. At Hidden Valley tenants pay for electric, sewer, and gas, but we pay the water. Hillside Villa tenants pay all utilities, and Bookcliff Gardens tenants pay electricity and gas, we pay for the water. Mrs. Hansen then noted the August financials were received on Monday, September 15th prior to the meeting, but revisions had to be made so they will be presented at the next meeting. Also, the auditors are working on the final financial statements for FY2025, we should hear from them soon about scheduling the Board presentation. No further questions were raised. Ms. Symchych moved to approve the financials as presented, and the motion was seconded by Mr. Newell. The motion passed.
Third Item of Business - Resolution #108-25 - Revision to HCV Administrative Plan, PHA Rent Reasonableness Methodology
A revision to the HCV administrative plan for rent reasonableness was presented. Mrs. Hansen explained the need for the rent comparable data to be accurate and updated once every twelve months to be compliant with HUD regulations. Nelrod is building a database for rent comparables that we will use for every annual section 8 contract. The database will be updated per HUD regulation. Mrs. Hansen noted she weighed the cost of $1,300 per year against the labor costs we would be spending if the data was collected by our employees and it made sense to pay Nelrod this fee as she felt it was worth having accurate and timely data. For compliance, the administrative plan needed to be updated to include the method of rent reasonableness comparisons. Motion to approve the resolution was made by Mr. Newell and was seconded by Ms. Symchych. The motion passed and resolution #108-25 was signed by Mr. Riddle, Board Chair.
Fourth Item of Business - Resolution #109-25 - Revision to HCV Administrative Plan, Mandatory Policies and Other Authorized Terminations - Insufficient Funding
Another revision to the HCV administrative plan for terminations to HAP contracts due to insufficient funding was presented. Mrs. Hansen explained that we are required to have this policy in the administrative plan because if we are still in shortfall with section 8 HAP funding at the end of the calendar year and vouchers have to be terminated from the program, we need to have a written policy as to which families are removed from the program and in what order. Per the policy, families who are paying 80% or more rent to the landlord will be terminated first, with the exception of households with elderly or disabled family members. The policy also states that these families will have preference on the waiting list to be added back on the program once funding is recovered, if they are still eligible at that time for the program. Mrs. Hansen went on to explain that she is hopeful this will not happen at the end of the year, as the shortfall amount is now at -$22,000 as of the end of August. Motion to approve the resolution was then made by Mr. Newell and was seconded by Ms. Symchych. The motion passed and resolution #109-25 was signed by Mr. Riddle, Board Chair.
Ms. Symchych then asked what kind of cloud server backup service the PHA uses. Mrs. Hansen stated they use Crashplan and also uses a portable hard drive to back up the server as well, which is stored in the office safe. Mr. Newell asked if this was fireproof safe, which Mrs. Hansen confirmed it was. Mrs. Hansen also noted the housing software service - MRI Software, backs up the tenant data to the cloud also. Mrs. Hansen added that our local server is getting older and needs replacement in the next year or two. No other questions were raised.
A motion to adjourn the meeting was made by Mr. Newell, the motion was seconded by Ms. Symchych. The meeting adjourned at 4:22 PM.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jody Hansen at 435-637-5170.