General Information

Government Type

Special Service District

Entity

Grand County Recreation Special Service District No. 1

Public Body

Administrative Control Board

Notice Information

Add Notice to Calendar

Notice Title

8/20/2025 Meeting Minuets

Notice Type(s)

Meeting

Event Start Date & Time

August 20, 2025 07:00 PM

Event End Date & Time

August 20, 2025 08:36 PM

Description/Agenda

ADMINISTRATIVE CONTROL BOARD OF THE GRAND COUNTY RECREATION SPECIAL SERVICE DISTRICT NO. 1 Meeting Minutes August 20,2025 Old Spanish Trail Arena, Moab, Utah ____________________________________________________________________________ Board Members Present: Robert Kraft, Ken Minor, Robert Hollahan (By Phone), Patricia Jones, Patrick Trim, Bill Winfield. Absent and excused: Jim Lewis, Mike McCurdy. Staff in attendance: Emma Tejada. Call to Order: Meeting called to order at 7:00pm, by Kraft. Citizens to be heard: NA Approval of Meeting Minutes: Meeting minutes from July 16, 2025, were reviewed by the Board. Kraft entertained a motion to approve the July meeting minutes. Jones moved to approve minutes as presented. Minor seconded. Motion carried unanimously. OSTAC REPORT: OSTA Representative Angie met with the county engineer and Red Desert Surveying on the ADA playground. She gave a presentation on the playground and pickleball courts. Plastic equipment is under warranty for fading and sun damage. All signs in the playground will be educational. There is a time crunch for pickleball courts to get concrete poured and painted before winter. OSTA lost a staff member, and the position will not be reopened. This has caused strain on current staff and increased overtime. Angie is looking into utilizing county inmates to help with general maintenance, which could relieve staffing shortages. Clerk Interview: Jenibeth Jones: Clerk for the county and Special Events Coordinator. Has 3 years of county experience and note-taking in meetings. No QuickBooks experience. Clerk Interview: Originally from Moab, recently returned. Worked in financial departments for decades, including at a local credit union. Has QuickBooks experience at Harrison's. Clerk Interview: Extensive QuickBooks experience (desktop and online). Background in loan processing and administrative work. Action Item: All candidates were qualified, but Kraft entertained a motion to select Shadie Blake as Clerk. Jones moved to approve. Minor seconded. Motion carried unanimously Discussion Item: Audit clarification on 190K expenditure. Funds were not moved properly between the General Fund and Capital Projects. Shaun with Smuin Rich & Marsing will explain at the next Board meeting and provide corrected audit reports and proper procedure moving forward. Discussion Item: Grant applications & reports. Tabled to the next Board meeting when all applications have been received and the process is closed. Discussion Item: OSTA's P&L's. The Board reviewed five years of P&Ls. A large income gap exists for OSTA to become self-sufficient. Payroll is the arena's largest expense. The Board discussed the arena's community and economic benefits, especially from non-resident visitors. Suggestions included having event coordinators send surveys to participants to gather data on hotel stays, dining, etc. The County Commission is reviewing arena funding and has requested economic impact data. Financial Report: Emma presented the July financial statements. Everything look good. Discussion & Approval of August 2025 Payables: Kraft entertained the motion to approve the payables. Minor moved to approve August payables in the amount of $19,214.27. Trim seconded. Motion carried unanimously in a roll call vote. Board Member Reports & Concerns: N/A Adjournment: Kraft motioned to adjourn. Minor moved to approve. Jones seconded the motion. Motion carried unanimously. The meeting was adjourned at 8:36 p.m.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Emma Tejada 435-260-1682

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

3641 S Hwy 191
Moab, UT 84532
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Contact Name

Emma Tejada

Contact Email

gcrssd@gmail.com

Contact Phone

435-260-1682

Notice Posting Details

Notice Posted On

September 18, 2025 05:18 PM

Notice Last Edited On

September 18, 2025 05:18 PM

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