General Information

Government Type

Special Service District

Entity

Thompson Special Service District

Public Body

Thompson Special Service Water District

Notice Information

Add Notice to Calendar

Notice Title

Meeting

Notice Tags

Special District, Public Meeting

Notice Type(s)

Hearing

Event Start Date & Time

August 13, 2025 06:32 PM

Event End Date & Time

August 13, 2025 07:55 PM

Description/Agenda

Thompson Special Service District August 2025 Monthly Meeting Approved September 10, 2025 Wednesday, August 13, 2025, at 6:30 p.m. Thompson Springs Firehouse 101 Firehouse Lane, Thompson Springs, Utah Members of the public are welcome to attend physically. If you wish to participate in the meeting online, please contact Shelly Thayn at least 48 hours before the meeting at tssd101@gmail.com or by phone at (435) 210-4470. Call to order: 6:32 p.m. Board Members Present: Les Thayn, Chairman; Brenda Rogers, Trustee; Jacques Hadler, County commissioner Liaison and Trustee; John Corkery, Trustee (via phone); and Shelly Thayn, Secretary. Ryan Bell, Water Operator, was absent. Citizens Present: Saina Carey, Dave & Stephanie McKay Regular Monthly Meeting Agenda Citizens to Be Heard: ( 3-minute late signup session) None Citizens to be Heard: ( signed up for 15-minute session) None New Business: Discussion and Action Items: Approve July 9, 2025, monthly meeting minutes Motion: Brenda Rogers Second: John Corkery Vote: 3-0 in favor, with Jacques Hadler abstaining as he was not in attendance at the meeting. Confirm or change the monthly meeting date for Wednesday, September 10, 2025. There will be no change to the regularly scheduled meeting. Payment to Les Thayn of $200 previously approved for Clean-up. (use of truck, personal tools, and hours of clean-up) Les hauled three loads to the landfill during the cleanup around the schoolhouse, up the canyon where the pipe was replaced, and inside the tank enclosure. The extra pipe was hauled down to the schoolhouse and stored inside. So far, we have spent $200 of the $400 approved for the cleanup. $100 was spent on renting the dump trailer, and the other $100 was paid to Michael Vigil for one day of cleanup. At this time, Les would like to be compensated for his time ( 20+ hours), use of his truck, and tools, with the $200 still approved for this project. He worked alone, cutting down trees, finishing up the weed removal around the loadout and schoolhouse, and up at the tank enclosure. After a brief discussion, the motion was made to pay Les Thayn $200.00 for his part in the cleanup project. Motion: Brenda Rogers Second: John Corkery Vote: 3-0 in favor, with Les Thayn abstaining. Use of crushed concrete for weed control in the Spring Collection Area Contacted Legrande Johnson in Moab and Harrison's High Desert Excavation in Green River. LeGrande's is the only one that has crushed concrete at approximately $11.78 a ton. The total cost will be roughly $1,500 for the material, plus the additional expense of trucking. If we want to pursue this, it could be added to our 2026 budget line item, Source Protection. The board members believe that this would be a suitable alternative for long-term weed control. Grand County's budget is currently tight, so it has been decided that we will address this in our budget amendment item later in the meeting. We will also check with the Grand County Road Department to see if they can assist with hauling the crushed concrete, with us paying the fuel cost. If they are coming out to this part of the county with an empty truck, this would be a huge benefit and help us. Impact Fee Study Our impact fee is out of date and needs to be updated before the moratorium is lifted. Emails sent to Parker Vercimak with Jones and DeMille, and Ben Coray with Sunrise Engineering. Parker is the only one we have heard from, and it will cost approximately $5,000, depending on the Scope of Work. Currently, we do not have the budget to conduct an Impact Fee Analysis. Our current impact fee rate is $640, and per our Rule of Operation, commercial accounts are the only ones charged the fee. Our rate is way below impact fees in our area. We are paying people to connect to our system. GWSSA's rate is $3,575 per ERC. We will need to include this in our 2026 budget to conduct the study. Grama Fee Schedule Review and Approve We don't have to charge, and the recommendation in the Little Manual is that when possible, we don't. It's essential to have something in place in case the need arises. Shelly presented the standard fees charged for GRAMA requests. Grama Rates Research Fee First 15 minutes = free Additional staff time charged per UCA 63G-2-203 Copies $ .10 per page Electronic services and products actual costs Delivery of items via Mail, UPS, FedEx actual costs Mileage to the Post Office or delivery drop off per the current mileage rate The motion was made to approve the above rates. Motion: Jacques Hadler Second: Brenda Rogers Vote: 4-0 in favor Meter Installation List of TSSD provided equipment and parts -Do we need to update our prices in the Rules of Operation, even though it states 'Rates are subject to change,' or change the wording to match GWSSA's fee schedule? Ryan provided a list of items needed for a meter installation. The cost depends a lot on the size of the meter that is installed. After a short discussion, it was determined that the wording in our Rules of Operation, 'Rates are subject to change,' will cover us for the installation. We will also add 'plus parts' for the 3/4-inch and 1-inch meter fees. The meter fee is the base price for the installation, and customers will then be billed for the parts in addition to this fee. The motion was made to add 'plus parts' to the 3/4-inch and 1-inch meter fees. Motion: John Corkery Second: Brenda Rogers Vote: 4-0 in favor By-Laws and Rules of Operation -Drafts are ready to be approved unless we voted to make changes in the above item of business. Grand County Ordinance 674 outlines steps We reviewed Ordinance 674 and determined that we will update the Rules of Operation as stated in the agenda item above. We will then send both our Rules of Operation and By-Laws to Stephen Stocks, County Attorney, and Mark Tyner, Commission Administrator, with a copy to Jacques Hadler, our liaison. They will review them, send any comments to us for review and consideration, and then we will send a final draft back for approval by the County Commission. CIB Grant/SCADA System -Items to be ordered: meters for drops, meters for close future installations, solenoid, control valve, 6-inch check valve, Hot Tap machine, and Metrotex Underground water line locator. -SCADA meters that still need to be installed -Trenching and installation of the residual analyzer. -Radio Reading and online access for billing. This item was tabled as Ryan Bell, Water Operator, was not in attendance. Shelly did state that the radios are reading the meters, and the online information was accessed for the August billings for those active meters. We still have some meters to be installed. She has also contacted Heather Poulson about our CIB Grant, and we can use the grant's funds to hire someone to assist Ryan with the SCADA System installation. Sanitary Survey -Completion Due in September -Parts ordered and received. Need to install -Installation of the vent and fan in the chlorinator building. The deficiencies in our Sanitary Survey need to be corrected by September 26, 2025. Ryan isn't here to address when this can be completed. We may have to hire a contractor to get the work finished. Les contacted Jaime Roark about helping with the installation of the vent and fan in the chlorinator building, but he hasn't gotten back with him as to when he could do the work. The only money we have to hire someone is in the miscellaneous labor category ($1,700). It would take $1,000 to $2,000 per day to get someone out here. To put out bids and complete the work within a tight schedule is challenging. John Corkery suggested that we put together a document that describes what needs to be done, send it to contractors, get a bid, and then do a budget amendment. We can go over the survey but we don't know exactly what needs to be done. Brenda suggested that we call on the PTIF accounts, not sure which one, you can take money out without being penalized, think it's the 5884 account. A motion was made to have Shelly check to see if we can take money out of the PTIF account to hire a contractor to help complete the work on the Sanitary Survey, and if possible, hire a contractor. Motion: Jacques Hadler Second: Brenda Rogers Vote: 4-0 in favor Monthly Time Record for record of hours worked, documentation of miles driven, and maintenance on vehicles. -A simple form that meets our needs is in your packet. Shelly found on Amazon an Activity Log Notebook that will meet our needs since neither Ryan nor Shelly works regular hours each week. With the board members' input, Shelly will get them ordered. Amend Budget Time was turned over to Shelly Thayn to share information about amending the budget. Because TSSD's budget is in an enterprise fund, our budget may be amended by the board at any regular meeting without a public hearing. Our Load-out Sales revenue was originally budgeted at $5,000.00. To date, we have sold over $12,000. Some of our other expenses have exceeded the budgeted amounts, so we need to amend our budget using the extra revenue from the Load-out. Thompson Special Service District Budget Amendments August 2025 REVENUE SOURCE Current Budget Proposed Budget Difference Load-out Sales $5,000.00 $12,000.00 $7,000.00 EXPENSES Plumbing supplies and parts $3,000.00 $5,000.00 $2,000.00 Office Administrative Supplies, QB renew $2,000.00 $3,200.00 $1,200.00 Advertising $400.00 $700.00 $300.00 Canyonlands Solid Waste $200.00 $200.00 Chlorine $2,000.00 $2,800.00 $800.00 Load-out System $1,000.00 $1,000.00 Source Protection $1,500.00 $1,500.00 The motion was made to amend the budget as presented, with the addition that if we are unable to use PTIF monies to hire someone to help complete the work for the Sanitary Survey, the amount budgeted for Source Protection will be used for that purpose. Motion: Jacques Hadler Second: Brenda Rogers Vote: 4-0 in favor 2025 Fraud Risk & Self-Evaluation Reports These reports must be completed by the end of the year. Since we completed the 2024 reports in 2025, Shelly will use the information from these reports to complete the 2025 reports. List of Meters that are currently inactive and not billed a dormant fee - Need to go through the customer lists of past customers and add to them so that we have a complete list for the Secretary contact. Lists of names were compiled from old meter records of properties that are not currently being billed a monthly water fee or a dormant fee. Currently, only those customers who signed up as dormant after the dormant fee was added to the Rules of Operation in April 2023 are being billed. After reviewing the lists and making corrections, it was determined that we would begin the research and send letters to those on the first page, as we are certain that the meters are still attached to the property. Old Business: Reports and Updates Grand County/GWSSA Proposal Update Brenda, Shelly, and I attended one of their meetings last month. We made a presentation to the board. Ben Musselman is working on a proposal outlining what it would take for GWSSA to take over TSSD. Until we receive the proposal, things are on hold. Board Position Posted - closing date September 1, 2025 The notice for the open board position was posted on the bulletin board by the mailboxes and also in the Times Independent for 4 weeks. As of today, there have been no applications. Per the little manual, if no one responds, the secretary can be a voting member of the board. Grand County Commission Update: Jacques Hadler No updates pertaining to Thompson Springs. Water Operator Update and Report: Ryan Bell No report was made as Ryan was not in attendance. Secretary Report: Shelly Thayn July Revenue and Expenditure Report A/R Summary Division of Drinking Water Fee Secretary's Report for July 2025 Deposits and Other Credits: $ 5,239.14 7/15 Customer Accounts Receivable $ 12,792.37 7/21 Customer Accounts Receivable (includes UDOT Contract payment) $ 1,393.92 7/29 Customer Accounts Receivable $ 19,425.43 Total Deposits and Credits Expenses and Other Debits: $ 127.00 7/3 online DC Blue Stakes membership $ 38.92 7/6 AP Verizon (monthly phone plan) $ 100.00 7/8 Check #1885 Mickey Thayn ( dump trailer rent) $ 25.00 7/15 online DC Lt. Governor (Entity Registry) $ 418.18 7/15 Transfer to Loadout Savings 10% of loadout income $ 6.41 7/14 AP Microsoft (office supplies old account) $ 18.99 7/15 Bill Pay Walker's True Value ( Inv#020210 water tanks sanitary survey) $ 30.00 7/15 Bill Pay Southeast UT Health Dept. ( Lab # 2813) $ 118.75 7/15 Bill Pay Desert West Office ( Inv#270239 toner, office supplies) $ 9.79 7/15 Bill Pay Rocky Mt. Power ( utilities) $ 32.74 7/15 Bill Pay Rocky Mt. Power (utilities) $ 82.95 7/15 Bill Pay Searle's Sav On Propane ( Inv. 27795 250 gal tank rent) $ 117.09 7/15 Bill Pay Frontier ( office internet) $ 1,350.00 7/15 Bill Pay Smuin, Rich & Marsing (Inv. 52949 2024 Accounting Writeup) $ 149.10 7/17 online UT State Tax Commission ( 2nd qtr taxes) $ 12.84 7/17 online Dept. of Workforce Svc. ( 2nd qtr unemployment insurance) $ 1,369.26 7/17 Check #1887 United States Treasury ( 2nd qtr taxes) $ 153.09 7/17 Bill Pay Desert West Office ( Inv#270247 Copy machine drum unit) $ 8.99 7/17 Bill Pay Walker's True Value ( Inv#21082 cleanup supplies) $ 235.40 7/22 Bill Pay Legals-Moab Times Independent (ad board position) $ 762.47 7/22 online UT Local Gov Trust ( Auto Insurance) $ 3,295.91 7/22 online UT Local Gov Trust ( Gen liability) $ 238.60 7/22 online UT Local Gov Trust ( Contractor's Equip insurance) $ 585.00 7/22 online UT Local Gov Trust6 ( worker's comp insurance) $ 10.96 7/23 AP Microsoft ( office supplies new account) $ 1,420.59 7/30 online DC Amazon ( parts Sanitary Survey) $ 956.26 7/31 Check #1888 Ryan Bell ( July payroll) $ 858.50 7/31 Check #1889 Shelly Thayn(July payroll $686.80 base, 10 extra hrs.$171.70) $ 12,532.79 Total of Above Expenses TSSD Gas Card $ 109.53 7/9 Exxon (truck fuel) $ 12,642.32 Total Expenses for the Month MACU Account Balances 7/31/2025 $ 2,606.90 01 Primary Savings/backhoe $ 111.29 02 Secretary Savings/connections $ 727.84 03 Loadout Prev Maintenance $ 26,814.79 50 Checking (balance uncleared checks $24,729.15 checkbook balance) $ 613.38 58 Gas Card Accounts Invoiced for Water used in July $ 3,704.00 Active Meter Customers $ 231.50 Dormant Meter Customers $ 200.88 Overages for July $ 254.09 Loadout Customers $ 4,58.03 Total Water Invoiced Late fees billed in July $62.50 (R. Bauer, T. Cox, K. Lange, T. Ryan, and T. Velasquez) A motion to accept the July Revenues and Expenditures as submitted. Motion: Brenda Rogers Second: Jacques Hadler Vote: 4-0 in favor Based on 2024 numbers, our Annual Incentivized Fee would have been $38, and our Annual Non-Incentivized Fee would have been $49. The Utah Department of Environmental Quality (DEQ), Division of Drinking Water (DDW), is implementing new fees for public water systems. These fees will provide stable funding for drinking water regulation and infrastructure projects, reducing reliance on expiring federal grants. Find out how these fees may affect your system and what's next. On this page: What you need to know | Exemptions and incentives | Timeline and how to get involved | Full policy What you need to know Who is affected? All public water systems in Utah, including Community, Non-Transient Non-Community, Transient, and wholesale systems (for their retail water usage). What type of fee? An annual consumption-based fee. This fee is based on water delivered for human consumption and other domestic uses, including landscaping. What are the rates? Standard rate: $0.0331 for every 1,000 gallons of domestic water used. This averages about $0.38 per month or $4.59 per year per connection. Small system rate: A flat fee of $35 per year for systems using less than 10 million gallons annually. If consumers use less water, your system will pay less. See what your system's 2024 fee would have been When does the fee start? The fee period officially begins July 1, 2026, with the first payments collected after July 1, 2027. Exemptions and incentives Exemptions Certain water usage is exempt from the fee: Water wholesaled to another public water system. Water used only for agricultural purposes and not through a public drinking water system. Water delivered to an end-user that is an industrial user. For a complete list of all exemptions from the fee, refer to Section 5.4 of the full draft policy document. Conservation incentives An incentive program is in place to promote water conservation and can reduce your system's fee by up to 10%. For Community Systems, criteria include: A current water master plan (no older than 10 years). Tiered water rates. Meters on all residences. Compliance with system-specific sizing standards. Adjourn 7:55 p.m. Motion: Brenda Rogers Second: Jacques Hadler Vote: 4-0 in favor

Notice of Special Accommodations (ADA)

contact Shelly Thayn tssd101@gmail.com

Notice of Electronic or Telephone Participation

Electronic or Telephonic Participation is available by contacting Shelly Thayn at tssd101@gmail.com or call (435) 210-4470

Meeting Information

Meeting Location

101 Firehouse Lane
101 Firehouse Lane
Thompson, UT 84540
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Contact Name

Shelly Thayn

Contact Email

tssd101@gmail.com

Contact Phone

(435) 210-4470

Notice Posting Details

Notice Posted On

September 16, 2025 10:04 AM

Notice Last Edited On

September 16, 2025 10:04 AM

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