General Information

Government Type

Municipality

Entity

Holden

Public Body

Holden Town Council

Notice Information

Add Notice to Calendar

Notice Title

August 13, 2025 Town Council Minutes

Notice Type(s)

Meeting

Event Start Date & Time

August 13, 2025 07:00 PM

Event End Date & Time

August 13, 2025 08:30 PM

Description/Agenda

Holden Town Council Meeting August 13, 2025 The following minutes from the Town Council Meeting held on August 13,2025. Started: 7:00 pm Present: Council Members: Mayor Darren Fox, LaRee Stephenson, Tamara Dallin, David Wood, Phil Whatcott Staff; Caralee Wood, Rod Dastrup Visitors: Ted Bennett, Jason Christensen, Riley Christensen, Charles Tolley, Paul Johnson, Ellen Harmon 1. Pledge: David Wood Prayer: Phil Whatcott 2. Approval of July 9,2025 Town Council Meeting Minutes Phil Whatcott motioned to accept the minutes for the Holden Town Council Meeting held July 9,2025, Tamara Dallin seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes voting was unanimous 3. Payment of payroll/reimbursements and bills a. The bills/payroll/reimbursement invoices dated July 10, 2025-August 13,2025 were given to the council before the meeting for review. David Wood motioned to pay bills/payroll/reimbursement invoices July 10, 2025-August 13,2025 LaRee Stephenson seconded. Roll was called; LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes voting was unanimous 4. Petitions, Remonstrance and Communications 5. Planning and Zoning- Ted Bennet No new building permits Due to a member of the Planning and Land Use committee moving they are in need of another member to replace him. *At the end of the meeting Charles Tolley volunteered to be a member of the planning committee. The town board and planning committee head accepted Charles Tolley as a member of the planning and zoning committee. 6. Report of Officers a. - Roads & Landfill Councilwoman Dallin would like to go ahead with the idea presented in the July town council meeting to install a trail camera at the entrance to the landfill. The camera would allow us to view the loads being dumped. A right of way ordinance or resolution cannot be found for the town of Holden. Councilwoman Dallin would like to draft a resolution for the right of way. b. Parks, Recreation and CERT - Town Welcome sign- Councilwoman Stephenson has contacted a few companies on pricing for a new town welcome sign, the current sign is made of wood and is deteriorating. The quote for an aluminum sign would be approximately 3,000.00 and can only be made up to 60inx120in, the existing sign dimension is 5'x12'. Aurora has a company that could cut a sign out of metal. Councilwoman Stephenson will continue to find other sign companies and see what they can offer. *Ball field- Justin Dickens contacted the mayor with his desire to get another half load of crushed cinders donated for the baseball field. The area around 2nd base is very thin. If Red Dome Lava is willing to donate another half load the council is fine with it. Those on the town council haven't heard anything negative relating to the first donation and application. C..David Wood - Electric Follow up to the power outages this month, the town is having to go through UAMPS to converse with Rocky Mountain Power. In the past year we have had four outages within a month and a half. The RMC safety settings may be too sensitive and so it trips the RMCs turning off the power to town. Rocky Mountain power has been monitoring the harmonic distortion in the area coming from the solar farm. They do not believe that is what is causing our power to go out. *AMI Meters- The funding bid for the AMI meters through UAMPS was awarded to Eaton. Councilman Wood has been in contact with Eaton and feels they are offering the best price for the water and electrical meters. In combining the electrical and water meters they will be tied together with the water meters talking to the electrical meters which will then send the meter information to an account accessible to the town. The positives of using these meters are; the ability to remotely turn on and off meters in the event of fire, or nonpayment, show the location of an outage, voltage warnings and peak load times. If the town decides to move ahead with the AMI project the decision will need to be made how to fund it. Electric can cover the cost as well as the annual fee, there may be a rebate for the town from UAMPS that can be used toward the purchase of the meters. EDAM (extended day ahead market) will begin in January 2026 and the town will have to predict how much power the town will need daily, incorrect predictions will resort in fines. The new meters will aid in the prediction of power needed. *The Millard County power project has been given approval by the county commissioners. There will not be a well drilled to provide the water needed for cooking, restrooms or such. The power plant does not need water for the power equipment. A 5000-gal water tank will be put on location. Due to the necessity of trucking in water this could be a financial gain to the town or local farmers in selling water to the power plant. *On August 22, 2025 Celeste Malloy will be in St. George for a meeting on electrical energy. Anyone is welcome to attend. d.Phil Whatcott -Fire Department The fire department would like to purchase a used water truck. The present truck is older and is slow to arrive at fires, as it can't be driven quickly. The new truck can be driven faster and holds approximately 4000 gallons of water. A better truck will also allow our fire department to help on state and federal fires for which the fire department is paid, bringing in more income for the fire department. The question was asked about grants. Grants will help maintain the equipment but can't be used to purchase the truck. The fire department would like to take $40,000 from their PTIF to fund the truck purchase. Darren Fox motioned to use 40,000 from the fire department PTIF to fund the purchase of a water truck, Phill Whatcott seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes voting was unanimous. It was noted that the Holden fire department has a positive reputation for their quick response and professionalism in fighting car, truck and brush fires along the freeway. *The fire chief asked if those choosing to do so could receive compensation for their time on paid fires sooner than at the end of the year. That should not be a problem, the clerk would need them to file W-2s to be added to the payroll account. The BLM pays separately for equipment and fire fighters. Water *Customer leak- bill reduction The Robertsons have had a water pipe leak that they were unaware of until they received a high bill. The leak was located and fixed. A new polly line from the meter to house was put in to replace the old galvanized line and public works replaced the meter. Customer wondered if they could have their bill reduced. It was decided that per resolution 2013-9 the town would credit 2/3 of the total water bill for June. D. Larsen also had a leaking pipe and wondered about receiving a discount. It was decided that as he did not go over by much and the credit would only be around ten dollars that he would not receive credit. *Well project- The landowner where the test well will be dug is looking over the contract and is close to signing the paperwork. The environmental review is in progress. *The division of Drinking water was in town a couple of weeks ago to check the towns water system. Due to the amount of water flowing into the tanks, the town is below standard and has been put into a state of corrective action. The town is aware of the problem, hence the water project we are working on. The state would also like to see a more accurate recording of peak water usage times. At present the town is guessing on the peak usage times. With the addition of changing the water meters to AMI meters the town will be able to have the peak usage times and amounts. With the high number of fires in Utah, The Division of drinking water would also like the town to make sure the area around the spring and around the fence is cleared of brush. This is a source protection in the case of a fire, to avoid contamination of our drinking water. e. Mayor Darren Fox The mayor attended a meeting with UDOT and their long-range planning group. The maps they had for Holden looked good. The main complaint from citizens in Holden was how busy (traffic wise) main street is. Unfortunately, there is not much that can be done about the traffic/ trucks driving through town as Main Street is a state truck route. They can do things to slow traffic down but the route cannot be changed. There will be meeting in Fillmore on August 29, in the county building regarding the flood plains and flood maps in the area. The mayor will be out of town, Phil Whatcott will go in his place. * four-wheeler- Public works would like the town to purchase a new 4-wheeler. Rod has been using his personal one and the current 4-wheeler owned by the town is not able to plow the snow in the winter. Rod received a quote from Prime Motor Sports in Fillmore on a Polaris and a Can-am. The Polaris with a plow would be around $8,978.00, the can-am would be around $10,954.00. The council asked public works to acquire a bid from another dealer. 7.New Business 8.Outstanding Business **Closed Meeting Phill Whatcott motioned to go into a closed meeting at 8:15pm to discuss a state auditor matter, Tamara Dallin seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes voting was unanimous Darren Fox motioned to adjourn the closed meeting and return to the public meeting at 8:30pm, Phil Whatcott seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes voting was unanimous 7. Adjournment: Phil Whatcott motioned to adjourn the meeting at 8:30pm, LaRee Stephenson seconded. Caralee Wood Holden Town Clerk August 13, 2025 Holden Town

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Caralee Wood, town clerk, at 435-795-2213.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

185 S Main
Holden, UT 84636
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Contact Name

Caralee Wood

Contact Email

clerk@holdenutah.us

Notice Posting Details

Notice Posted On

September 11, 2025 04:38 PM

Notice Last Edited On

September 11, 2025 04:38 PM

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