General Information

Government Type

Special Service District

Entity

Sanpete County Water Conservancy District

Public Body

Sanpete County Water Conservancy District Board

Notice Information

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Notice Title

Approved minutes for 8-12-2025

Notice Type(s)

Meeting

Event Start Date & Time

August 12, 2025 06:30 PM

Event End Date & Time

August 12, 2025 08:29 PM

Description/Agenda

SANPETE WATER CONSERVANCY DISTRICT BOARD of TRUSTEES Jay Olsen Matthew Palmer Justin Jackson Wade Eliason McCrae Christiansen Stanford Jensen Scott Bartholomew Meeting For August 12, 2025 6:30 P.M. Present were: Jay Olsen, Justin Jackson, Matt Palmer, Scott Bartholomew, and McCrae Christiansen. Also, present were Brian Andrews with Hansen Allen and Luce, Garrick Willden with Jones and DeMille, Amanda Olsen, Don Johasen, Ben Marett with the Division of Water Resources by Zoom, Welcome- by Jay Olsen Approval of the July 8, 2025, minutes- The Minutes of the July 8, 2025, meeting were reviewed by the board. Scott Bartholomew made a motion to approve the minutes. The motion was seconded by Justin Jackson and, the motion passed unanimously, with Jay Olsen, Justin Jackson, Matt Palmer, McCrae Christiansen and Scott Bartholomew each voting in the affirmative. Approve payment of outstanding bills- The board reviewed the bills. A motion was made by McCrae Christiansen to approve the bills. Justin Jackson seconded the motion, and the motion passed unanimously, Jay Olsen, Justin Jackson, Matt Palmer, McCrae Christiansen, and Scott Bartholomew each voting in the affirmative. Huntington Cleveland Irrigation Company for a dam rehabilitation project on Rolfson Dam located within Sanpete County, district has signed and intent to sponsor the FEMA Grant. - The district has signed an intent to enter into a sponsorship of the Huntington Cleveland irrigation project, which involves working with FEMA. Jay Olsen and Scott Bartholomew discuss the concerns over the responsibilities of the district in ensuring the project liability and engineering oversight. Ben Marett clarifies that the state's Dam Safety section will oversee the project, and the district's role will be to ensure funds are spent appropriately. Jay Olsen emphasizes the importance of having a contract that covers all expenses and liability, and the need for legal counsel to review the contract. Update on current projects and any new applications- Brian Andrew and Don Johanson discuss the application from North Creek Irrigation Company, which is located south of Birch Creek and north of Pleasant Creek. They provide details about the North Creek system improvement project, including the components and costs, and the funding sources already secured. North Creek Irrigation Company Project Details and explains the North Creek project aims to improve the efficiency and water delivery ability by pressurizing their canal system. The project includes pressurizing 7.2 miles of canal with various pipe sizes, a large meter at the head of the diversion, 39 turnout meters, one regulating basin, and two PRVs. The total cost for the project is $6,176,000, with funding already secured from the Bureau of Reclamation, USDA, and a $1 million allocation. They are requesting $300,000 from the district to meet the 10% match required for the USDA grant. Don, discusses the current state of their canal system, which is in bad repair, and the goal of the project to pipe and pressurize the system. Scott Bartholomew asks about the timeline for receiving other funding, Don explains the expected timeline and potential delays. Soctt Bartholomew discussed the action item of approving the funding request and the importance of having skin in the game. Scott Bartholomew makes a motion to approve $200,000 for the project. The motion is seconded by McCrae Christiansen, and the motion passed unanimously with Jay, Matt, Justin, McCrae, and Scott voting in the informative. Don appreciates the board's decision and mentions the importance of having done legwork and secured funding before applying for grants. Jay Olsen suggests that North Creek should include the planning expenses and money already spent in their documentation for optimization. Change Application update- Brian has been monitoring the change applications filed in Sanpete County. Brian Andrew presents two change applications from Fountain Green, which involve moving from irrigation company shares to wells. The board discussed the concerns about moving from surface water to groundwater. Brian Andrew has drafted a protest letter for the Janice Bird change application, which includes concerns about the impact on groundwater and the need for a study. The board agree to file the protest letter and use it as a base for future protests involving surface to groundwater transfers. Brian Andrew mentions that the Fountain Green change applications have not been filed yet, but the board decided to protest them as well. Other Business- Jay Olsen brings up the issue of the district's website, which is outdated and has broken links. They would like to discuss updating it on the next agenda. Garrett Willden provides updates on other projects, including the Sterling irrigation company, which is replacing a PRV and has been happy with their system this year. Garrett Willden discusses the South San Pitch project, which involves the Mayfield reservoir, and the challenges of meeting the cost-benefit ratio required by NRCS. Garrett Willden also mentions the Palisade project, which involves a high hazard dam and the need for state funding for the study and construction. Closed session UCA 52-4-205(1)(c )) (UCA 52-4-205(1)(d)(i)(ii)- McCrae Christiansen made a motion at 8:05 PM to go into closed executive session to discuss litigation and land. Justin Jackson seconded the motion, and the motion passed unanimously with Jay Olsen, Justin Jackson, Matt Palmer, McCrae Christiansen and Scott Bartholomew each voting in the affirmative. Brian Andrews was asked to stay for the Closed executive session. Justin Jackson made a motion to go out of the executive session with no action taken at 8:19 PM. The motion was seconded by McCrae Christiansen, and the motion passed unanimously with Jay Olsen, Justin Jackson, Matt Palmer, McCrae Christiansen, and Scott Bartholomew each voting in the affirmative. Distribute 2024 Audit Report- The 2024 Audit report was distributed to the board. Scott suggested that the auditor be present next year to distribute the report like they do for the commission meeting. The Meeting was adjourned at 8:29 PM.

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kristine Oxman 435-851-6772

Notice of Electronic or Telephone Participation

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Meeting Information

Meeting Location

160 North Main
null
Manti, UT 84642
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Notice Posting Details

Notice Posted On

September 10, 2025 07:09 PM

Notice Last Edited On

September 10, 2025 07:09 PM

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