General Information

Government Type

Special Service District

Entity

Pine Valley Special Service District

Public Body

Board / Council

Notice Information

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Notice Title

PVSSD August 2025 Pending Minutes

Notice Type(s)

Meeting

Event Start Date & Time

August 7, 2025 06:00 PM

Description/Agenda

Pending minutes for the August 6, 2025, meeting. Pine Valley Special Services District Pine Valley Fire Station, 680 E. Main St., Conference Room PENDING Meeting Minutes August 6, 2025 Attending Board Members: Mary Esther Putnam, Chairwoman; Bob Dalley, Vice-Chairman; Allen Cannon; Emily Neilson (excused); Steve Shakespeare Attending PVSSD Assistants: Rick Peetz, Clerk; LaDawn Christensen, Treasurer Fire Chief: Robert Hardy Guests Attending: Mark Owens, Duane Krohn, Audrey Krohn, Jan Brown, Dan Brown, Frank Davie, Rick Albee, Joseph Hunt, Kathy Foster, Vicki Albee, Claudia Davis. Marc Rose, Toni Rose, and Brian Davis attended virtually. A. Welcome: Mary Esther called the meeting to order. B. July Meeting Minutes: Allen moved to approve the June meeting minutes. Steve seconded the motion, and all were in favor. C. Wildlands Recovery Funds (Steve): Steve provided an update on the fundraising efforts for fire recovery. Currently, there is approximately $22,000 available, with an additional $20,000 potential donation pledged by Dixie Power if funds can be used effectively. Bob mentioned a possible donation from Deseret Power. The importance of clearly defining how the funds will be used was discussed so donors know their contributions will directly help those most impacted. Mary Esther asked Steve to create the small committee. D. Fire Remediation Updates: Mark Owen's reported that the mitigation contract was awarded to Jones and DeMille Engineers. The project includes design and bidding. State funding is expected within a week. Hydraulic modeling will be completed in a few weeks, with high-risk areas identified within 30 days. The contractor, headquartered in Richfield with a branch in St. George, has completed approximately 30 similar projects. The plan includes work on county and some federal lands (excluding the campground and forest areas). Private property work will not be performed, but property owners will receive guidance on necessary actions. Residents are encouraged to begin debris removal on their own properties immediately to help mitigate flood risks. Mark will provide regular updates to the board and community. E. Update on Flooding and Mitigation Efforts (Mark Owens): Noted in previous item D. F. New Webmaster (Robert): Introduced Joseph as the webmaster who has agreed to take on the webmaster's responsibilities. A discussion was held regarding secure emails for board members and fire department officers for security purposes, as well as document storage. A secure email account will be set up for five board members and the treasurer. Fire Department Report (Robert): Chief Hardy presented the July report. The department responded to twelve calls, seven EMS calls (one in Pine Valley, and the remaining in Central and Baker), and five fire calls (three in the Baker Campground due to campfires, one Pine Valley brush fire, and one Central brush fire. He reported 268 volunteer hours, 134 training hours, 12 equipment hours, 71 response hours, and 63 'other' hours. The chief updated the board on the fire containment and the types of commands that have been in place in the past few weeks. State funds received for the fire efforts. Mark presented the cost to complete pavement around the fire department building at $20,871. The dinner committee has sufficient funds to cover the full amount; however, Bob suggested the SSD contribute half. Bob moved to approve up to $11,000 from SSD funds for the project. Alan seconded, and all were in favor. G. Community Center Update (Allen): No updates. H. 2026 Assessment Fee Waiver for Destroyed Homes: Bob moved to waive the 2026 annual fire assessment fee for Pine Valley residences with homes destroyed or up to ten homes significantly damaged by the fire. Allen seconded, and all were in favor. I. Impact Fee Waiver for Destroyed Homes: Bob moved to waive the impact fee for the reconstruction of the fire-damaged home. Allen seconded, and all were in favor. J. Clerk Report (Rick): Reported the clerk's report, including $12,000 in impact fees for building permits. Bob reminded the board that $317,000 is available and decisions on capital expenditure should be made to avoid over-assessing property owners. A patient monitor was identified as a priority, and the need for an ambulance was identified. Robert mentioned a capitalization list for the fire department, which will be reviewed with fire department leadership in September. Bob approved the clerk's report, Allen seconded, and all were in favor. K. Treasurer Report (LaDawn): Noted all finances are in order, and July was reconciled. Bob approved the treasurer's report, Allen seconded, and all were in favor. L. Quarterly Bank Reconciliation Report (Allen & Bob): Bob and Allen reviewed the billing statements and reconciliation reports for April, May, and June and reported no issues. M. Citizen Requests: Bob asked Marc if the thank-you letter for the fire departments that assisted during the fire was completed. Mary Esther has finished the letter, and the SSD will sign it. Marc will arrange to have the letter framed. Bob moved to adjourn the meeting, Steve seconded the motion, and all were in favor. The next scheduled PVSSD meeting will be on September 3, 2025.

Notice of Special Accommodations (ADA)

n/a

Notice of Electronic or Telephone Participation

n/a

Meeting Information

Meeting Location

680 E Main St.
Pine Valley, UT 84781
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Contact Name

Richard Peetz

Contact Email

rick.peetz@gmail.com

Contact Phone

(435)414-1661

Notice Posting Details

Notice Posted On

August 27, 2025 04:42 PM

Notice Last Edited On

August 27, 2025 04:42 PM

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