HOUSING AUTHORITY OF CARBON-EMERY COUNTY
251 SOUTH 1600 EAST
PRICE, UTAH 84501
(435) 637-5170
TTY 1-800-346-4128
Date: August 21, 2025
Time: 4:00 PM
Place: Housing Authority of Carbon-Emery County
251 South 1600 East #2647
Price, Utah 84501
Present: Attending:
Dixie Marvidikis Jody Hansen, Executive Director
Pat Symchych
Kenny Fallon
Douglas Newell
Absent:
Jack Riddle
The meeting was called to order at 4:04 PM. by Ms. Marvidikis, acting Board Chair.
First Item of Business - Approval of Minutes
Minutes from the July 17, 2025 meeting were presented. No additions or changes were noted. Mr. Fallon made a motion to approve, Ms. Symchych seconded the motion. The motion passed.
Second Item of Business - Financial Statements
Financials for June 2025 were presented. Mr. Fallon inquired about the balances for maintenance employee benefits and salaries, noting they were over budget. Mrs. Hansen responded that these items would be monitored over the remaining months of the fiscal year and that a budget revision could be considered if necessary. She added that this information would also be factored into the preparation of next year's budget. No further questions were raised. Mr. Newell moved to approve the financials as presented, seconded by Mr. Fallon. The motion passed.
Third Item of Business - Section 8 Shortfall Update
Mrs. Hansen presented a HUD notification letter dated August 18, 2025, officially advising the agency that the HUD Shortfall Prevention Team (SPT) has projected a funding shortfall for the HCV program at the end of calendar year 2025.
Mrs. Hansen explained that the PHA will work closely with the SPT, which will monitor the agency's progress in following an action plan to mitigate the shortfall as much as possible. She noted that meetings with the SPT will occur every six weeks for the remainder of the year. The initial meeting was held August 19, and the next is scheduled for September 23.
Mrs. Hansen further explained that the agency must comply with the SPT's requirements to remain eligible for additional funding. As part of this, the Section 8 Administrative Plan must include a new policy addressing how the agency would respond if a funding shortfall required a reduction in vouchers. The policy must specify the order in which participants would be affected and the process for reinstating participants once funding is restored. Mrs. Hansen stated that the policy would be drafted in accordance with HUD guidelines and presented at the next board meeting for consideration and possible approval.
Fourth Item of Business - Audit Update
Haynie and Company is in the process of completing the FYE 2025 audit. Onsite tenant file reviews were conducted August 5-6. Mrs. Hansen reported that the audit is progressing well and is expected to be completed by the end of the month.
Fifth Item of Business - Other Business
No other business was discussed.
Sixth Item of Business - Closed Meeting
A closed meeting was not required.
A motion to adjourn the meeting was made by Ms. Symchych, the motion was seconded by Mr. Fallon. The meeting adjourned at 4:35 PM.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jody Hansen at 435-637-5170.