General Information

Government Type

Special Service District

Entity

Thompson Special Service District

Public Body

Thompson Special Service Water District

Notice Information

Add Notice to Calendar

Notice Title

Meeting

Notice Tags

Special District, Public Meeting

Notice Type(s)

Meeting

Event Start Date & Time

July 9, 2025 06:30 PM

Event End Date & Time

July 9, 2025 07:00 PM

Description/Agenda

Thompson Special Service District July 2025 Monthly Meeting Minutes Approved August 13, 2025 Wednesday, July 9, 2025, at 6:30 p.m. Thompson Springs Firehouse 101 Firehouse Lane, Thompson Springs, Utah Members of the public are welcome to attend physically. If you wish to participate in the meeting online, please contact Shelly Thayn at least 48 hours before the meeting at tssd101@gmail.com or by phone at (435) 210-4470. Call to order: 6:30 p.m. Board Members Present: Les Thayn, Chairman; John Corkery, Trustee; and Brenda Rogers, Trustee (via phone); and Shelly Thayn, Secretary. Jacques Hadler, County Commissioner Liaison and Trustee, excused out of town. Citizens Present: Saina Carey Regular Monthly Meeting Agenda Citizens to Be Heard: ( 3-minute late signup session) None Citizens to be Heard: ( signed up for 15-minute session None New Business: Discussion and Action Items: Approve June 2025 monthly meeting minutes Motion: Brenda Rogers Second: John Corkery Vote: 3-0 in favor Confirm or change the monthly meeting date for Wednesday, August 13, 2025. There will be no change to the regularly scheduled meeting. Resignation of board member Jenny Gleason Received resignation from Jenny, effective immediately, dated July 2, 2025, at 9:50 a.m. Shelly will get a notice posted in the Moab Times-Independent. CIB Grant/SCADA System Update -Items to be ordered: meters for drops, meters for future installations, solenoid, control valve, 6-inch check valve, Hot Tap Machine, and Metrotex Underground Water Line Locator. -SCADA Meters that still need to be installed -Trench to install residual analyzer This was tabled until our next meeting, as Ryan Bell is not here to provide the update. Sanitary Survey -Padlocks for tanks -Order stuff to correct the tank venting -Installation of the vent and fan in the chlorination building. The padlocks for the tanks have been purchased, but need to be installed by removing a bolt. Les has talked to Jaime Roark, and he will cut the concrete in the chlorination building so that we can install the vent that Les has and the fan that Ryan has. The tank venting still needs to be ordered. Payment for clean-up mileage to Les Thayn to empty the dump trailer and hours on clean-up. Les has hauled two loads to the landfill during the cleanup around the schoolhouse and up the canyon where the pipe was replaced. The extra pipe was hauled down to the schoolhouse and stored inside. So far, we have spent $200.00 of the $400.00 approved for the cleanup. $100 was spent on the rental of the dump trailer, and the other $100.00 was paid to Michael Vigil for one day of cleanup. At this time, Les would like to be compensated for his time, use of his truck, and tools with the $200.00 still approved for this project. He worked alone, cutting down trees and finishing up the weed removal around the loadout and north side of the schoolhouse. With Les abstaining from the vote, there is not a quorum present, so we will add it to next month's agenda. Old Business: Reports and Updates Bylaws and Rules of Operation - need new meter install prices We still need to get new meter installation prices to add to our Rules of Operation. Shelly will update the information that the board has decided on so far on these two documents and have them ready to present to the board at the next meeting. Old Spring Site Redevelopment - on hold until dye test is completed. Les is waiting to hear back from Ben Mussleman to confirm that we order the correct dye to determine whether the Old Spring Site water is new or recaptured water. GWSSA proposal update Brenda and John agree to the update to GWSSA and the listed priorities in the letter dated July 8, 2025. Les will contact Ben Mussleman and Bill Winfield to set up a meeting with them. Marles Oldroyd's meter installation is completed. Weed removal at the collection area is completed. AJ Rogers has been paid for mowing the collection area as previously approved. He suggested that the area be tilled to facilitate root removal and then covered with crushed concrete to minimize future expenses and reduce work in the area. We will add this to next month's agenda. Les will look for a source for the crushed concrete and determine its cost. It was suggested that we could arrange for the Grand County Road Department to haul the crushed concrete in their dump truck. Clean-up report and needs for weed removal at the tank enclosure. The cleanup at the site up the canyon where the leak was has been done. The area around the loadout building and schoolhouse still requires some additional work. The weed removal inside the tank enclosure will take more work than Les can do by hand. There is a tree that needs to be removed. It was suggested that we use the backhoe to pull it out. John's backhoe is here in town, and we could use it. Les said that TSSD's backhoe is currently at the tanks. Les and John will go up this evening to inspect the collection area and get an idea of what needs to be done at the tank enclosure. Ordering of an additional chlorine mask. We need Ryan's input on this item. Grand County Commission Update: Jacques Hadler No report was made as Jacques is not in attendance. Water Operator Update and Report: Ryan Bell No report was made as Ryan was not in attendance. Secretary Report: Shelly Thayn June Monthly Report A/R Summary Second quarter budget with revenues and expenditures Secretary's Report for June 2025 Deposits and Other Credits: $ 4,288.21 6/6 Customer Accounts Receivable $ 4,783.60 6/16 Customer Accounts Receivable $ 240.00 6/24 Transfer from Loadout Maintenance Savings $ 1,658.45 6/24 Customer Accounts Receivable $ 509.10 6/30 Customer Accounts Receivable $11,479.36 Total Deposits and Credits Expenses and Other Debits: $ 414.27 6/3 Transfer to Loadout Savings 10% of loadout Income $ 22.00 6/3 Bill Pay Desert West Office (Invoice 269736 water sample postage) $ 117.09 6/3 Bill Pay Frontier (internet office) $ 30.00 6/3 Bill Pay Southeast UT Health Dept. (Lab#2771 water sample) $ 38.92 6/5 AP Verizon (monthly phone plan) $ 122.83 6/6 Bill Pay Walker's True Value (Inv.# 15432 & K15542 parts Sanitary Survey) $ 150.00 6/5 Check #1881 Kyle Cox ( misc. Labor helping Ryan) $ 6.41 6/14 AP Microsoft ( office supplies old account) $ 100.00 6/16 online UT Local Gov Trust ( Inv#M1619500-58212084 Bond) $ 10.20 6/16 Bill Pay Rocky Mt. Power ( utilities) $ 31.96 6/16 Bill Pay Rocky Mt. Power (utilities) $ 82.95 6/16 Bill Pay Searle's Sav On Propane ( tank rent 124 gal Inv#27731) $ 54.95 6/16 Bill Pay Emery Telcom ( internet loadout bldg) $ 10.96 6/23 AP Microsoft ( office supplies new account) $ 240.00 6/24 Bill Pay L6 Enterprised LLC (backflow test, Loadout preventative maintenance) $ 300.00 6/26 Bill Pay AJ Rogers ( misc labor tractor/brushhog work collection area) $ 956.26 6/30 Check #1882 Ryan Bell ( June payroll) $ 858.50 6/30 Check #1883 Shelly Thayn ( June payroll $686.80, overtime $171.70 10 hrs.) $ 100.00 6/30 Check #1884 Michael Vigil ( misc labor cleanup and weeds) $ 69.00 6/30 Debit Card Canyonlands Solid Waste ( TSSD cleanup) $ 3,716.30 Total Expenses for the Month MACU Account Balances 6/30/2025 $ 2,606.78 01 Primary Savings/backhoe $ 111.29 02 Secretary Savings/connections $ 309.63 03 Loadout Preventative Maintenance $19,311.17 50 Checking (balance uncleared checks & unposted deposit) ( $17,836.51 checkbook balance) $ 722.91 58 Gas Card Accounts Invoiced for Water used in June $ 3,483.90 Active Meter Customers $ 242.55 Dormant Meter Customers $ 141.47 Overages for June $ 4,181.77 Loadout Customers $10,050.00 UDOT Annual Contract billed $18,099.09 Total Water Invoiced Late fees billed in June $25.00 (Kelby Lange and Tommy Ryan). Revenue Source 2025 Budget April May June Balance end of 2nd quarter Metered ERUs $42,336 $3,483.90 $3,439.80 $3,483.90 $20,991.60 *$21,344.40 Overages metered $3,000 $283.82 $199.06 $141.47 $1,825.13 *$1,174.87 Load-out Sales $5,000 average over past 5 yrs. $1,897.48 $4,142.69 $4,181.17 $12,145.11 $7,145.11 Dormant ERUs (currently 10) $2,650 $220.50 $220.50 $242.55 $1,345.05 *$1,304.95 UDOT Contract (250,000 gallons) $10,050 $10,050 $10,050.00 UDOT overages $300.00 $15.30 $15.30 *$284.70 Other Income ( late fees, refunds) $300 $50.00 $75.00 $25.00 $287.50 *$12.50 PTIF Interest $1,500 $173.31 $179.14 $174.31 $1,046.44 *$453.56 Activation Fees 100.00 $100.00 $100.00 Hook-up Fees Reactivation Fees Impact Fees Total Revenue $65,136.00 $6,109.01 $8,271.49 18,398.40 $48,430.48 *16,705.52 * Under budgeted amount Over budgeted amount EXPENSES 2025 budget April May June Balance end of 2nd quarter Loan/DDW $4,000 Truck Expenses: Fuel, maintenance $3,000 $113.40 $213.21 $520.42 *$2,479.58 Backhoe Expenses: Fuel, Maintenance $3,000 $645.85 $645.85 *$2,354.15 Utilities: Electricity $600.00 $51.64 $44.41 $42.16 $384.38 *$215.62 Telephone $480 $$38.92 $38.92 $38.92 $233.52 *$246.48 Internet $1,200 $117.05 $117.05 $172.04 $640.24 *$559.76 Propane $800 $12.13 $82.95 $494.17 *$305.83 Firehouse Building Rent $1,500 Plumbing Supplies/Parts $3,000 122.83 $2,178.58 *$821.42 Office Administrative Supplies, QB renew $2,000 $135.95 $1,531.79 $17.37 $2,025.47 $25.47 Office Equipment $200 Bank Charges 0 Postage $450 $219.00 *$231.00 Advertising/Public Notice $400 Insurance (bond/liability) $5,000 100.00 $100.00 *$4,900.00 * Under budget Over budget EXPENSES 2025 budget April May June Balance end of 2nd quarter DUES: Blue Stakes, RWA, UASD $500 $150.00 *$350.00 Travel/School operator and secretary $1,500 $1,102.03 *$397.97 Canyonlands Solid Waste $69.00 $69.00 $69.00 Professional Services (accountant, legal claims $3,000 $178.00 $566.00 *$2,434.00 Water Samples (postage and processing) $1,000 $52.00 $51.00 $52.00 $258.00 *$742.00 Chlorine $2,000 $2,795.41 $795.41 Building repairs 0 Loadout system 0 $246.72 $240.00 $675.55 $675.55 Source Protection 0 Payroll: Wages $21,000 $1,643.06 $1,643.06 $1,643.06 $9.858.36 *$11,141.64 Secretary over time up to 10 hrs/month @$20/hr $2,400 $200.00 gross $171.70 net $28.30 taxes $140.00 gross $120.19 net $19.81 taxes $200.00 gros $171.70 net $28.30 taxes $900.00 gross $772.65 net $127.35 taxes *$1,500 gross Extra Labor $2,306 $550.00 $550.00 *$1,756.00 Payroll Taxes(Fed, state, Unemployment Insurance $5,800 $1,491.60 $1,491.60 *$3,037.23 Transfer Funds to PTIF 0 Cap Fac Replace (10%) 0 Total Expenses $65,136 $26,855.64 *$38,280.36 *Under budget Over budget Motion to accept June and Second Quarter Revenues and Expenditures as submitted. Motion: Brenda Rogers Second: John Corkery Vote: 3-0 in favor The board requested that a letter be sent to Tommy Ryan notifying him that a lien will be placed on his properties for non-payment of his account. The amount due is $882.80 for his two dormant meters and late charges. Shelly will send the letter certified with a return receipt. Additionally, they would like a letter drafted to be sent to all property owners of meters that are not being used and were in existence before February 2023, when the Dormant Policy was approved. This will be added to the agenda next month, and board members will work on compiling a list of those property owners. Adjourn: 7:00 p.m. Motion: Les Thayn Second: Brenda Rogers Vote: 3-0 in favor

Notice of Special Accommodations (ADA)

Contact Shelly Thayn tssd101@gmail.com

Notice of Electronic or Telephone Participation

no electronic or telephonic participation

Meeting Information

Meeting Location

101 Firehouse Lane
Thompson, UT 84540
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Contact Name

Shelly Thayn

Contact Email

tssd101@gmail.com

Contact Phone

(435) 210-4470

Notice Posting Details

Notice Posted On

August 19, 2025 09:43 AM

Notice Last Edited On

August 19, 2025 09:43 AM

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