General Information

Government Type

Special Service District

Entity

Sanpete County Water Conservancy District

Public Body

Sanpete County Water Conservancy District Board

Notice Information

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Notice Title

Approved minutes for July 8, 2025

Notice Type(s)

Meeting

Event Start Date & Time

July 8, 2025 06:30 PM

Event End Date & Time

July 8, 2025 08:30 PM

Description/Agenda

Approved minutes for July 8, 2025 SANPETE WATER CONSERVANCY DISTRICT BOARD of TRUSTEES Jay Olsen Matthew Palmer Justin Jackson Wade Eliason McCrae Christiansen Stanford Jensen Scott Bartholomew Meeting For July 8, 2025 6:30 P.M. Present were: Jay Olsen, Justin Jackson, Matt Palmer, Scott Bartholomew, Wade Eliason, and Stanford Jensen. Also present were Brian Andrews with Hansen Allen and Luce, Amanda Olsen, Ben Marett with the Division of Water Resources, Cody Allred with Huntington Cleveland Irrigation Co., and Randy Strate. Welcome- by Jay Olsen Approval of the June 10, 2025, minutes- The Minutes of the June 10, 2025, meeting were reviewed by the board. Scott Bartholomew made a motion to approve the minutes. The motion was seconded by Matt Palmer and the motion passed unanimously with Jay Olsen, Justin Jackson, Matt Palmer, Scott Bartholomew, Wade Eliason, and Stanford Jensen each voting in the affirmative. Approve payment of outstanding bills- The board reviewed the bills. A motion was made by Stanford Jensen to approve the bills, holding off on one for the attorney until corrections are made. Scott Bartholomew seconded the motion, and the motion passed unanimously, with Jay Olsen, Justin Jackson, Matt Palmer, Scott Bartholomew, Wade Eliason, and Stanford Jensen each voting in the affirmative. Update on current projects and any new applications- Brian Andrews stated that he has 4 projects to update the rankings on because he has received new information that would increase their ranking. Brian is preparing to do another blitz to notify irrigation companies so they can apply for some funding with the district. He is wondering if the district would be ok with a newsletter being sent out using the district's letterhead instead of the newspaper ad. The board felt like that would be a good idea and cost about the same as advertising in the paper. Change Application update- Brian has been monitoring the change applications filed in Sanpete County. There is only one that may be of concern where they are transferring water rights from a slue to a well right. The board discussed the application and found that it is a concern. Wade Eliason made a motion to have Brian Andrews protest the application once it is advertised. The motion was seconded by Justin Jackson and the motion passed unanimously, with Jay Olsen, Justin Jackson, Matt Palmer, Scott Bartholomew, Wade Eliason and Stanford Jensen each voting in the affirmative. Randy Strate was present and asked where the district is with enforcing monitoring meters with change applications. Jay stated that they are still working on the groundwater study. When that is completed, they can use that data to hopefully put pressure on the state to fulfill their monitoring. There is discussion regarding asking for water use data in the terms in the legal hearing. A Motion was made by Wade Eliason to send a letter to the Division of Water Rights requesting that, as part of our groundwater study, we are requesting all reported water usage of every well within the county that has been subject to a change application as required by the state. The motion was seconded by Justin Jackson, and the motion passed unanimously, with Jay Olsen, Justin Jackson, Matt Palmer, Scott Bartholomew, Wade Eliason, and Stanford Jensen each voting in the affirmative. The board will have legal counsel prepare the letter. Ben Marett to discuss the Division of Water Resources FEMA High Hazard Dams Grant being awarded to the Huntington Cleveland Irrigation Company for a dam rehabilitation project on Rolfson Dam located within Sanpete County. FEMA requires the project to have a local government sponsor and they would like to petition the district to be the sponsor for the Grant- Ben Marett and Cody Allred were present to discuss a grant that Huntington Cleveland Irrigation Company was awarded through a FEMA grant. They explain that this grant is for a dam rehabilitation within Sanpete County. With FEMA grants, it is required to have a taxing entity sponsor the grant. The board asks questions such as what extra burdens would be put on the district as the sponsor, and how would they be compensated for that? Why are they just coming to the district now with the request? Why did they not approach the district earlier? What happens if the board doesn't sponsor them? Ben Marett stated that there is a provision set in the contract for reimbursement for administrative expenses. And if the board doesn't approve it, the project is dropped, and they would have to start all over again and apply again if money is available. The deadline to have a sponsor is by the end of the month. They determined that they could enter into a memorandum of understanding and still be ok with the grant requirements. Scott Bartholomew expressed that he did not like how they approached them last minute and are rushing them to make a quick decision when they have known about this for a few months now, he doesn't feel good about the way they are doing this. A motion was made by Wade Eliason to enter into an intent to proceed as a sponsor pending review of a contractual agreement and legal counsel. The motion passed with Jay Olsen, Justin Jackson, Matt Palmer, Wade Eliason, and Stanford Jensen voting in the affirmative and Scott Bartholomew voting nay. Discussion on whether the district would like to pay off the Zions Bank loan early- after reviewing the loan document, the board decided to leave the loan as is for now. They would like to move more money from the flex account into the 6-month CD account when possible. Other Business- Wade Eliason wanted to pass along the warning he was giving to watch out when changing legal language on water rights. Because 80% of the legislative body are developers, a lot of the time, you end up with less protection than before. Closed session UCA 52-4-205(1)(c )) (UCA 52-4-205(1)(d)(i)(ii)- Justin Jackson made a motion at 8:15 PM to go into closed executive session to discuss litigation and land. Scott Bartholomew seconded the motion, and the motion passed unanimously with Jay, Scott, Wade, Justin, Matt, and Stanford all voting by name in the affirmative. Brian Andrews was asked to stay for the Closed executive session. Scott Bartholomew made a motion to go out of the executive session with no action taken at 8:49 PM. The motion was seconded by Stanford Jensen, and the motion passed unanimously with Jay, Wade, Justin, Matt, Stanford, and Scott all voting in the affirmative. Next meeting: August 12, 2025 The Meeting was adjourned at 8:50.

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kristine Oxman 435-851-6772

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Meeting Information

Meeting Location

160 North Main
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Manti, UT 84642
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Notice Posting Details

Notice Posted On

August 13, 2025 05:13 PM

Notice Last Edited On

August 13, 2025 05:13 PM

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