General Information

Government Type

Special Service District

Entity

Mountain Green Fire Protection District

Public Body

Mountain Green Fire Protection District Board

Notice Information

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Notice Title

Minutes - Approved MGFPD Trustee Meeting July 14, 2025

Notice Type(s)

Notice

Event Start Date & Time

July 14, 2025 06:30 PM

Event End Date & Time

July 14, 2025 08:17 PM

Event Deadline Date & Time

07/14/25 06:30 PM

Description/Agenda

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF THE MOUNTAIN GREEN FIRE PROTECTION DISTRICT July 14, 2025 6:30 P.M. 4565 WEST OLD HIGHWAY ROAD MOUNTAIN GREEN, UTAH 84050 NOTE: these Minutes are not intended as a verbatim transcript of the issues discussed at the meeting of the Board of Trustees. Rather, they are intended to reasonably summarize and highlight the substantive discussions of the issues set forth in the Agenda. The Board of Trustee meeting were recorded. Should you wish to listen to the recording of these events, please contact Tim Barnes, Chairman at MGFD.tbarnes@gmail.com and/or 801-695-0724 and a mutually convenient time and place will be arranged to listen to the recording. Trustee Barnes called the meeting of the Board of Trustees to order. Members of the Board of Trustees of the Mountain Green Fire Protection District in attendance: Tim Barnes Rici Johnson Saul Grasteit In attendance from Operations were: Chief Brian Brendel and Golden Barrett. Members of public in attendance and registered on sign-up sheet: No members of the public present Trustee Barnes asked if any in attendance had a conflict of interest in the matters being discussed at the meeting or otherwise. All present indicated they had no conflict of interest. The Agenda was reviewed. Trustee Johnson made a motion to approve the Agenda; Trustee Grasteit seconded the motion; the motion was approved by the Trustees. The next matter concerned approving the Minutes for the May 5, 2025 meeting of the Board of Trustees.. Trustee Barnes confirmed that the preliminary Minutes had been distributed to all the Trustees and Chief Brendel. Trustee Barnes asked if anyone had any comments or questions about the Minutes. No one had any comments or questions about the minutes. Trustee Johnson then made a motion to approve the Minutes; Trustee Grasteit seconded the Motion. The motion was approved. Trustee Barnes set the next date for the Trustee meeting for September 8, 2025 at 6:30 p.m.. Trustee Barnes asked if any members of the public had any comments they would like to make: No members of the public present The Board then proceeded to discuss the following Agenda items: Prior to starting the meeting, the trustee board, and staff at the MGFPD would like to send thoughts and prayers to the family of Dale Winterton. Dale was a great friend and partner to many in our fire district and helped us on many occasions. He was a vital member of our community, and he will be missed. Agenda Item No. 1: Financial Review - Balance Sheet, Profit and Loss from Q1, Account Balances (PTIF and Bank). Ulrich accounting is completing the first half of 2025 account balance sheet and will have ready by the trustee meeting in September. Initial review of the budgeted accounts shows that the MGFPD is in line with spending YTD 2025. Trustee Barnes reviewed state PTIF accounts and banking accounts. One suggestion was that we move additional funds to the PTIF Reserve Account in the amount to cover the first new fire truck payment in 2026 since any tax increase would not take effect until 2026. Sufficient funds have been allocated to cover payroll and operational expenses for the next two months. Agenda Item No. 2: Agreed Upon Procedures Audit / State Audit Compliance During the Month of June, the MGFPD was audited through the State of Utah Agreed Upon Procedure process. This audit was conducted by: Child Richards CPAs and Advisors 2490 Wall Ave Ogden, UT 84401 (801)621-0440 The audit went well and the board will need to follow up on the following exceptions: 1. Retain invoices from vendors from automatic payments through withdrawals from our banking account. Some vendors only keep invoices on record for six months. We need these invoices to verify payment amounts vs. actual amount paid. Verification was made through the checking account that the vendors from the missing invoices (2) had been paid and therefor completing the trail of payment. Also, total of two missing invoices was less than $400. 2. Ensure Trustees complete required training each year. Missing 2. It was agreed by the board that credit card statements would be reconciled by Chief Brendel. After reconciling monthly statement charges, Chief Brendel will give reconciled paperwork to Trustee Johnson for verification. After Trustee Johnson verifies all credit card charges have been reconciled, trustee Johnson will deliver file to Ulrich Accounting. Ulrich Accounting will complete balance and budget sheets and entered information in QuickBooks, the credit card folder will be returned to Trustee Johnson and retained by Trustee Johnson. Agenda Item No. 3: Impact Fee Process / State of Utah Process The State of Utah has set up new guidelines for the reporting of Impact Fees. This includes a new spreadsheet with additional columns for interest rates, fee payment date and the specific project the impact fee will finance. A second spreadsheet has been sent from Trustee Barnes. If additional assistance is needed Saul and Tim will meet to review or/and ask our accountant at Ulrich Accountant to assist with reporting. Currently, impact fees are being designated for our fire house expansion to meet the service needs of our growing community. Agenda Item No.4: Fire truck Financing - Delivery and push in celebration/ Final Finance Contract Review - Trustee Barnes handed out Fire Trick finance payment schedule and reviewed closing contract for fire truck. First payment due in 2026. - Push in celebration planning and celebration on Saturday July 19th, 2025. Lots of work has been put in by staff to organize, publicize and accept donations. Will be supported by multiple fire agencies. Agenda Item no. 5: Tax Increase 2026 and 2025 procedure Proposed tax rate increase calculated by reviewing costs of new equipment needs and upgrades, paid staffing increased shift needs, building expansion, maintenance Current tax rate is .000447 and proposed new tax rate of .000760 in 2026. Tax rate has not increased since 2018 and expenses and service needs have increased exponentially since 2018. Notification of intended tax increase will be sent to state and county in September or October. The Truth and taxation meeting will be held in November. Agenda Item No. 6: Chief's Update - Staffing and two-month call review. Calls increasing with population increase. Chief Brendel reviewed his recap from the past two months. The recap was very detailed, and all attendees were provided a copy. Chief Brendel reviewed several calls from the past two months. Very serious calls that included loss of life, serious injury and fire. The most apparent factor in responding to each incident is that response time saves lives and property. Staffing availability, training, and maintaining equipment all contribute to improved response times. Thank you to our volunteers and paid staff. 5 fire fighter received their black helmets and all fire fighters were recognized along with their families at the fire fighters 4th of July lunch hosted by Chief Brendel and his wife Michelle. Agenda Item No. 7: Service Fees web page update Web designer and trustee Barnes are working on service fee addition to web page. The biggest hurdle is the set-up of payment online and meeting audit requirements by the State of Utah. Agenda Item No. 8: New Business - No new business discussed. Agenda Item No. 7: Adjournment A motion was made by trustee Johnson to adjourn the meeting. Trustee Grasteit seconded the motion and the meeting was adjourned TO OBTAIN FURTHER INFORMATION ABOUT THIS MEETING, PLEASE CONTACT TIM BARNES, TRUSTEE at BARNES.T1@COMCAST.NET OR 801-695-0724. APPROVED THIS 23 DAY OF July , 2025. _________________________ ________________________ ______________________ Saul Graseit, Trustee Tim Barnes, Trustee Rici Johnson, Trustee

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify TIM BARNES 801-695-0724.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

4565 W Old HWY Rd
mountain Green, UT 84050
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Notice Posting Details

Notice Posted On

August 07, 2025 11:50 AM

Notice Last Edited On

August 07, 2025 11:50 AM

Deadline Date

July 14, 2025 06:30 PM

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