General Information

Government Type

Special Service District

Entity

South Davis Metro Fire Service Area

Public Body

Administrative Committee

Notice Information

Add Notice to Calendar

Notice Title

Administrative Committee

Notice Type(s)

Meeting

Event Start Date & Time

August 7, 2025 03:00 PM

Event End Date & Time

August 7, 2025 04:00 PM

Description/Agenda

NOTICE OF MEETING OF THE ADMINISTRATIVE COMMITTEE OF SOUTH DAVIS METRO FIRE SERVICE AREA Station 81 255 S. 100 W. Bountiful, UT 84010 PUBLIC NOTICE IS HEREBY GIVEN that the South Davis Metro Fire Service Area Administrative Committee will hold a meeting on Thursday, August 7th, 2025 @ 3:00 p.m. AGENDA 1. Approval of June 2025 Minutes 2. HF Training Facility Site Plan RFP (Next steps) - Chief Stewart 3. Red Flag Warning Staffing Discussion - Chief Stewart 4. Consideration of Health Insurance Opt-Out Policy - Ms. Hardy 5. Chief Report - Chief Stewart 6. Chair Report On Tuesday, August 5th at 5:00 pm a copy of the foregoing notice was posted in an inconspicuous view by the Secretary to the Committee in the areas reserved for such posting of public notices by the member agencies. This notice is also posted on the Public Notice Website and the district's website (www.sdmetrofire.gov). In accordance with the Americans with Disabilities Act, SDMFSA will make reasonable accommodations to anyone who would like to participate in the meeting. Request for assistance can be made by calling 801-677-2400 at least 48 hours in advance of the meeting to be attended. DATED this the 5th day of August 2025. 1 South Davis Metro Service Area Meeting of the Administrative Committee 255 South 100 West, Bountiful, Utah June 5, 2025 3:00 p.m. COMMITTEE ATTENDANCE: NAME CITY Bryce Haderlie Woods Cross - Vice Chair Ken Leetham North Salt Lake Brant Hanson Centerville - excused Curtis Koch Davis County Gary Hill Bountiful - Chair - excused Duane Huffman West Bountiful STAFF PRESENT: Greg Stewart, Fire Chief Jeff Larsen, Deputy Chief Jessica Hardy, Finance/HR Director Nikki Thompson, Secretary Summary The South Davis Fire District committee meeting covered several key financial and operational matters. The committee approved budget adjustments for FY25-26, including ordering an ambulance and brush truck, while noting insurance cost reductions that decreased the general fund balance from $1.2 million to $1,089,000. The district received a significant bond rating upgrade from A- to AA-, reflecting strong financial management. The committee approved a health insurance opt-out policy offering $175 per pay period per dependent (up to three), though the stipend amount will be reviewed separately. House Bill 48 implementation was discussed, requiring municipalities to update Wildland Urban Interface Maps and adopt the 2006 code by 2026. The committee also reviewed plans for a new fire training facility on approximately three acres of land to be donated by HF Sinclair, with environmental assessments completed and showing no issues. 2 April Minutes Mr. Leetham made a motion to approve the April minutes; Mr. Huffman seconded the motion. Minutes approved by those present. Budget and Financial Updates - Final quotes received for workers compensation insurance resulted in a decrease from $336,000 to $236,000, comparable to the current year's $229,668. 0:02:16 - Liability and property insurance quotes came in lower than initially budgeted, decreasing from $354,000 to $321,000. 0:02:35 - To balance the general fund with these insurance savings, the fund balance was reduced from $1.2 million to $1,089,000. 0:02:39 - The workers comp decrease occurred because the insurance provider (Benchmark 7710) initially planned a $100,000 increase due to potential cancer claims, but was convinced to maintain rates until actual claim data exists. 0:03:10 - S&P rating agency initiated a bond rating review (first update since 2015) and upgraded the district's rating from A- to AA-. 0:05:52 - The improved rating doesn't affect current bonds unless refinanced, but provides better terms for future bonding opportunities. 0:06:42 Vehicle and Equipment Purchases - The capital improvement plan for FY25-26 includes an ambulance and a brush truck that need to be ordered now, though payment isn't required until delivery (at least a year out). 0:01:06 - The department received approval to purchase two additional E-bikes to add to their fleet (bringing total to four), currently being built. These bikes are used for special events, parades, festivals, and trail system responses. 0:45:09 - The driving force behind expanding the fleet is the implementation of downhill sections or one-way sections on fast track trails, which create access challenges for emergency responders going against traffic flow. 0:45:30 - The E-bikes were used six times last year on trail systems, primarily in Mueller Park and North Canyon. Despite high trail usage, the number of emergency responses has been surprisingly low. 0:47:36 - The district received just over $10,000 from the state per capita EMS grant to support emergency response on bike and hiking trail systems on the east side of all response areas. 0:44:34 Health Insurance Opt-Out Policy - The committee discussed ensuring employees have adequate coverage if they choose to opt out of the district's health insurance plan and take the stipend instead. 0:30:20 - The proposed stipend amount is $175 per pay period per dependent (up to a maximum of three dependents), which equates to approximately 50% of the premium costs ($1975/month). This would result in $76,000 in anticipated savings for the district. 0:35:56 3 - The committee discussed when employees can opt out of insurance coverage. Staff confirmed that employees can opt out mid-year if they experience a qualifying life event, such as a spouse's open enrollment period occurring at a different time. 0:39:21 - Some committee members expressed concern about the stipend amount and requested to see the data from other agencies before making a final recommendation on the amount. The committee agreed to approve the policy but review the stipend amount separately. 0:42:00 Wildland Urban Interface Code Implementation - House Bill 48 primarily affects counties but requires municipalities to update Wildland Urban Interface Maps and adopt the 2006 Utah Wildland Urban Interface Code by 2026. 0:08:38 - Chief Fessler is already working with the state to develop maps for the entire district, which will be presented to councils for adoption. 0:09:04 - Counties face additional requirements including wildland urban interface assessments and collecting state-imposed fees to offset operating costs. 0:09:30 - Chief Fessler explained that the state's structure exposure score map shows areas where ember cast from wildfires could create chain fire events through neighborhoods. This differs from the wildfire potential map, which shows where fires might originate. 0:15:45 - The new wildfire risk data is mandated for use by insurance companies through recent legislation. Insurers must justify rate increases over a certain percentage or policy cancellations based on this official mapping data. 0:26:04 Training Facility Development Project - The training facility project discussion began in 2011. After several location changes, the current proposed site is at 1070 West 500 South (behind Flanders concrete building), which received preliminary approval from Woods Cross Planning in October 2023. 0:54:42 - H.F. Sinclair has provided a contribution agreement to donate the property. Phase one and phase two environmental site assessments have been completed by RMEC, with results showing no regulatory threshold exceedances. 0:56:11 - The proposed donation consists of approximately three acres across two parcels. The property borders West Bountiful, potentially involving multiple cities in development aspects like water and sewer. 0:57:55 - The facility would support county mutual aid training with neighboring departments and serve as a training location for Hazmat, Tech Rescue, and SWAT. 0:59:27 - The proposed facility includes a training tower, residential and commercial burn props, industrial fire area, tech rescue spaces, classrooms, offices, kitchen, showers, gear laundering, and storage. This plan has been tentatively approved by Woods Cross planning. 1:00:44 - HF Sinclair has committed to donating the land plus an initial $250,000 contribution, with other refineries also agreeing to provide financial support for the project. 1:07:30 - Committee members emphasized the need for ongoing financial participation from refineries for maintenance and upkeep if they will be regular users, noting that initial donations shouldn't grant unlimited access. 1:08:34 4 Personnel Updates - Interviews for the data analyst/accountant position were conducted on Wednesday with Mr. Haderlie's assistance. A candidate has been selected, offered the position, and accepted. 0:50:38 - The candidate's identity cannot be disclosed yet as they haven't informed their current employer. The department is looking forward to the opportunities this position will bring. 0:50:51 Fire Chief Report We are already midpoint on the new Engine 83. Delivery is expected at the end of next month. We conducted our annual Leadership Summit last week, with great attendance and feedback. Chair Report Nothing to report. Mr. Hanson made a motion to adjourn the meeting. ___________________________________ ________________________________ Gary Hill, Chair Nicole Thompson, Secretary

Notice of Special Accommodations (ADA)

In accordance with the American with Disabilities Act, the Agency will make reasonable accommodations to participate in the meeting. Request for assistance can be made by calling 801-677-2400 at least 48 hours in advance of the meeting to be attended.

Notice of Electronic or Telephone Participation

It is possible that a member of the Board will be participating by electronic means.

Meeting Information

Meeting Location

255 S. 100 W.
Bountiful, UT 84010-6273
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Contact Name

Nicole Thompson

Contact Email

nthompson@sdmetrofire.org

Contact Phone

(801)677-2400

Notice Posting Details

Notice Posted On

August 05, 2025 02:35 PM

Notice Last Edited On

August 05, 2025 02:35 PM

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