General Information

Government Type

Municipality

Entity

Trenton

Public Body

Trenton Town Council

Notice Information

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Notice Title

request for bids

Notice Type(s)

Notice

Event Start Date & Time

July 21, 2025 10:00 AM

Event Deadline Date & Time

08/11/25 12:00 PM

Description/Agenda

REQUEST FOR BIDS Trenton Cemetery Grave Opening and Closing Services Trenton Town Council 17 East Main Street Trenton, UT 84338 435-563-9929 trentontown@hotmail.com Date Issued: 7-20-25 Bid Due Date: 08-05-25 ________________________________________ 1. Purpose The Trenton Town Council on behalf of the Trenton Cemetery, is soliciting sealed bids from qualified contractors to provide grave opening and closing services at the Trenton Town Cemetery, a small community cemetery located in Trenton, Utah. ________________________________________ 2. Scope of Work The contractor shall provide all labor, tools, equipment, and materials necessary to perform the following services: - Grave opening and closing for full burials and cremation interments. - Backfilling and restoration of gravesite after burial. - Snow removal over gravesite when necessary - Removal of excess dirt and debris. - Emergency or short-notice burials may occasionally be required. - Compliance with all local, state, and federal regulations regarding cemetery operations. ________________________________________ 3. Contract Term The initial contract will be for a term of two (2) year(s) with the possibility of renewal upon satisfactory performance and mutual agreement. ________________________________________ 4. Minimum Requirements - Valid business license. - Liability insurance coverage (proof required). - Experience performing cemetery opening and closing services. - References from at least two similar clients (preferred). ________________________________________ 5. Bid Submission Requirements Bids must include the following: - Completed Bid Form (attached) - Pricing per service (full burial, cremation, weekends/holidays, short notice, etc.) - Proof of insurance and licensing - Relevant experience and references - Any additional fees or charges All bids must be submitted in a sealed envelope clearly marked 'Cemetery Services Bid' and delivered to: Erick Simmonds Trenton Councilmember over Cemetery PO Box 77 Trenton, Utah 84338 Or submitted electronically to: trentontown@hotmail.com Late bids will not be considered. ________________________________________ 6. Evaluation Criteria Bids will be evaluated based on the following: - Cost of services - Contractor qualifications and experience - References and past performance - Availability and responsiveness - Compliance with bid requirements ________________________________________ 7. Right to Reject Trenton Town Council reserves the right to reject any or all bids, to waive informalities, and to accept the bid that is in the best interest of the cemetery. ________________________________________ For additional information or to schedule a site visit, contact: Erick Simmonds trentontown@hotmail.com 435-890-8547 TRENTON TOWN CEMETERY OPENING AND CLOSING SERVICES BID FORM________________________________________ Submitted To: Trenton Town Cemetery 17 East Main PO Box 77 Trenton, Utah, 84338 Submitted By: Company Name: ___________________________________ Contact Person: ___________________________________ Address: _________________________________________ Phone: ___________________ Email: ___________________ Business License #: _______________________________ Insurance Provider: _______________________________ Policy #: _________________________________________ ________________________________________ Service Pricing (Indicate flat rate or per-service pricing.) Service Type Rate Full Burial (Weekday) $__________________ Full Burial (Weekend/Holiday) $__________________ Cremation Burial (Weekday) $__________________ Cremation Burial (Weekend/Holiday) $__________________ Short-Notice / Emergency Burial (less than 24 hr notice) $__________________ Removal of Excess Dirt (if not included) $__________________ Overtime/After Hours Charge (if applicable) $__________________ Other (please specify): ______________________ $__________________ Experience and References 1. Years in Business Providing Cemetery Services: __________ 2. Previous Cemetery Clients (Name & Contact Info): - ________________________________________ - ________________________________________ ________________________________________ Certifications and Documentation (Attach Copies) Business License Liability Insurance Certificate Workers' Compensation Coverage (if applicable) References or Recommendation Letters ________________________________________ Acknowledgment and Signature By signing below, the bidder certifies that they have read and understood the requirements of the Bid Request and agree to provide services in accordance with the terms and conditions outlined. Signature: ___________________________ Printed Name: _______________________ Title: ______________________________ Date: _______________________________

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Macall Smith at 435-563-9929.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

17 East Main
Trenton, UT 84338
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Contact Name

Macall Smith

Contact Email

trentontown@hotmail.com

Contact Phone

(435)563-9929

Notice Posting Details

Notice Posted On

July 21, 2025 09:53 AM

Notice Last Edited On

July 21, 2025 09:53 AM

Deadline Date

August 11, 2025 12:00 PM

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