General Information

Government Type

Interlocal

Entity

Utah Performing Arts Center Agency

Public Body

Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

MEETING OF THE UPACA BOARD OF DIRECTORS, Minutes

Notice Type(s)

Meeting

Event Start Date & Time

June 26, 2025 09:00 AM

Event End Date & Time

June 26, 2025 10:00 AM

Description/Agenda

Meeting of the UPACA BOARD OF DIRECTORS Thursday June 26, 2025, 9:00am Temporary location June 26th only Capitol Theatre, 50 W. 200 So. - Capitol Room w/Cisco WebEx option Attendees: Angela Vanderwell, Sarah Dibble Lata, Jacque Jones, Matt Castillo, Robin Chalhoub, Helen Langan, Dee-Dee Darby-Duffin, Rachel Otto, Ross Romero, Taylee Foulger, Kate Ithurralde, Cate Kizerian, Danny Walz, Avery Whells Roll call and Introductions: Ms. Darby-Duffin called the meeting to order at 9:03am. Welcome: Ms. Darby-Duffin welcomed all. Review public comments: No public comments. Approval of minutes: April 24, 2025 Ms. Otto moved the request to approve the minutes. Ms. Langan moved to second. Unanimously approved. Salt Lake County and MagicSpace Entertainment Co- Presenting Agreement - Matt Castillo, Angela Vanderwell Ms. Vanderwell went over the MagicSpace Entertainment Co-Presenting Agreement, this agreement is very similar to the previous agreement. The Board was encouraged to look at the agreement. It is a five-year agreement with the ability to renew it for three more five-year terms. A component to this agreement is where we can have MagicSpace partner with us to provide some Community Outreach work, either with Arts & Culture or Eccles. Mr. Castillo said we're excited to be proposing a continuation of the MagicSpace partnership, we feel we are making the right choice from this continuing partnership. The floor was open to questions; there were no questions. Mr. Walz moved the request to approve the Co-Presenting Agreement. Ms. Darby-Duffin moved to second. Unanimously approved. ArtTix & MagicSpace Entertainment ArtTix Terms & Conditions Agreement - Matt Castillo, Angela Vanderwell Ms. Vanderwell went over the ticketing agreement that was emailed to the Board prior to this meeting. This agreement works alongside the Co-Presenting agreement to define and outline our terms and conditions for selling tickets between MagicSpace and ArtTix. There is nothing significantly new or different in the agreement, we did some refinement and gave better definitions for the terms, and we brought it up to date. There were no questions. Ms. Langan moved the request to approve the ArtTIx Terms & Conditions Agreement. Mr. Walz moved to second. Unanimously approved. Mariachi Festival Partnership Agreement - Matt Castillo, Angela Vanderwell Mr. Castillo went over the Mariachi Festival Partnership agreement. This is a new agreement that we entered to achieve some of our community engagement goals. We have scheduled this festival for August 22nd. Last year was our first year we hosted this Festival partnership, with the assistance of Blocks - Downtown SLC Presents, Consult of Mexico in Salt Lake City, and the University of Utah on behalf of UtahPresents. We experienced firsthand the success of this Festival and would like the opportunity to continue to grow this free event. The Agreement outlines basically a co-presenting agreement in terms of curating, marketing, and presenting the show. We have an expense and revenue split that mirrors the various effort that we're all putting in. This does include a financial commitment from Eccles theater of $10K, pending being able to raise additional sponsorship funds that are included within our existing community engagement budget. We are using existing dollars, and we are not asking for any change to our budget. A questions and answer period followed, all questions were addressed. Ms. Darby- Duffin moved the request to approve the Mariachi Festival Partnership Agreement. Mr. Romero moved to second. Unanimously approved. 2026 proposed Capital Projects & Five-Year Project Review - Avery Whells, Cate Kizerian, Matt Castillo, Angela Vanderwell A copy of the Capital Projects & Five-Year Project Plan was emailed to the Board prior to this meeting. Ms. Whells, Mr. Castillo, Ms. Vanderwell, and Ms. Kizerian went over the projects with the Board. The Board was shown a slide presentation listing the 5-year Capital Projects beginning in 2026. Ms. Whells and Ms. Kizerian went through a few projects and gave a brief explanation of the project and the impact on Eccles. Examples: 2026 - Project Name Project Budge Status Potential Fund ES-SITE Capital Equipment Replacement $30K New Operating SITE ET-BTS BLDG Capital Equipment Rep. $80K New Operating BLDG Mr. Castillo explained the first 4 items, and advised Column E is the potential fund source, where we recommend the funds come from to pay for each project. Due to time constraints, not all the projects could be mentioned/explained to the Board. Mr. Castillo reminded the Board, this is the first step in our overall budget process, it concludes at the beginning of December when the County Council adopts the countywide budget that includes Eccles theater operations in it. The UPACA Board has authority over the capital reserve funds, this is what we're asking for your approval here, then it will be combined into the package that goes forward for County Council approval. For operations items, they are more awareness items for now, we'll bring the full operations budgets to you in August. The Board is just looking at a small piece of the budget today. Mr. Castillo advised we don't have time today to go through the budget in more detail, but we can certainly do this in a future board meeting. A questions and answer period ensued during the presentation; all questions were addressed. Mr. Castillo advised the Board that Mr. Romero moved the request to approve the 2026 proposed Capital Projects. Ms. Darby-Duffin moved to second. Unanimously approved. Arts & Culture Art in Public Places and Eccles Presents Public Art Program Overview - Kate Ithurralde Ms. Ithurralde gave a slide presentation. Since Eccles is currently going through the carpet replacement, she is removing all the artwork off the walls at Eccles. We are getting Don Olson's artwork repaired and cleaned for the reopening. Also, when Eccles reopens, we will have a new visual art brochure about Eccles. The Borad was introduced to our official mascot StewART- this is a friendly tool Kate created to help navigate the County's art collection. He started as a help in a self-guided tour brochure at the County Government Center that anyone can pick up and take a self-guided tour. Kate will be bringing this self-guided tour brochure to Eccles. Ms. Ithurralde advised the Board of donations, pending County Council Approval, is from Anna Campbell Blis. She was a pioneering artist who recently passed away. Known for integrating art, mathematics, science, technology, and architecture into her visual language. Merge traditional media with computer-generated graphics and algorithmic systems. She is considered a forerunner in digital art. The slides showed examples of how her artwork could be displayed at Eccles. We are working with her foundation on getting this set up. Eccles Summer Art Installation will be by artist Trever Dahl; a brief bio was given to the Board, and they were shown samples of his work already displayed in Salt Lake City. The Board was given a preview of the Winter Installation. Brooke Smart & Jeremy Morgan are partnering for this installation. It will be a super fun carousel, the ice and the snow are going to light up and it will spin. Civic Musemum: is an arts & public places project which brings art into our venues. SL County or you use civic to describe the duties or feelings people have because they belong to a particular community, a sense of civic pride. Essentially, organizations and nonprofits who are in SL County can apply to have their exhibitions in our venues. It will be at Eccles on the 2nd floor, at Mid-Valley and SL County government center. This will be a welcoming space to often overlook community narratives through their cultural exhibitions, including fine art, folk art, and historical objects. A question-and-answer period followed the presentation. Current Budget and Activity Reports- Sarah Dibble, Angela Vanderwell The Site Summary Report, Building Summary Report, Arts for All Report, and Owner Income Summary Report for the Board were emailed to the Board prior to this meeting. There was no time to go over the information or have a discussion, the Board was encouraged to look at the information. Arts & Culture and Eccles Theater General Updates - Matt Castillo, Angela Vanderwell Please hold calendars for August 22- that's the Mariachi Festival. Meeting adjourned at 10:00am. Next Meeting: August 21,2025 2025 Meeting Schedule All meetings start at 9:00am and are held in the O.C. Tanner Lounge at the Eccles Theater with a Web-Ex option. (Dates, times, locations subject to change. Additional meetings may be added) a. February 20 b. February 27 - Interim c. April 24 d. June 26 e. August 21 f. October 23 g. December 11

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Angela Vanderwell at avanderwell@slco.org.

Notice of Electronic or Telephone Participation

Electronic telephonic participation is available for this Body upon request.

Meeting Information

Meeting Location

Capitol Theatre- Capitol Room
50 W 200 So.
Salt Lake City, UT 84101
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Contact Name

Angela Vanderwell

Contact Email

avanderwell@slco.org

Contact Phone

(385)468-2524

Notice Posting Details

Notice Posted On

June 26, 2025 12:43 PM

Notice Last Edited On

August 25, 2025 03:58 PM

Audio File Address

Audio File Location

https://slco.webex.com/slco/ldr.php?RCID=ec8e5e114f2601665287fa54a3789ece

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