The Ranches Academy
School Board Meeting Minutes -DRAFT
Date
6/16/25
Attendees
Stephanie Colson, Levi Anderson, Josh Marsh, Michelle Bennett, Carina Moss, Amy Harrison, Preston Griffin
Guests
Shyler Bischof, Chris Zegarra
Start time
6:30 PM
End time
8:58 PM
Location
The Ranches Academy
Agenda Topic
Discussion
Motions/Actions
Roll Call & Pledge of Allegiance
Agenda and Previous Meeting Minutes
The Board approved minutes from 5/19/2025.
MOTION: A motion by Preston Griffin and a second by Michelle Bennett to approve the previous meeting minutes. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
Budget Review
Haydn discussed the current budget and expenses.
ACTION:
The Board will vote to move PTIF Investment in August Meeting
Report from Sonatix
Sonatix completed 2 screeners this year, one at the beginning and one at the end of the school year. There were 8 different groups as well as one on one setting.
Reports for high risk students have been sent to parents at the end of the school year.
The program was successful.
Discuss and Vote on adding anxiety screener to mental health screeners for the 2025-26 school year
The Board discussed adding an anxiety screener to mental health screeners for the next school year.
MOTION: A motion by Preston Griffin and a second by Amy Harrison to approve adding an anxiety screener to mental health screeners for the 2025-26 school year. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
Perform and Discuss Board Self-Assessment
The Board reviewed and discussed how the Board is doing and how to improve.
Review and Approve purchase of Chromebooks
The Board reviewed and discussed Chromebooks quotes sent by Onward Technology.
MOTION: A motion by Carina Moss and a second by Michelle Bennett to approve the purchase of Chromebooks to not exceed the pre-approved budget. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
Review and Approve Software purchases for the 2025-26 school year
The Board reviewed different software the school is currently using and new software the school proposed to replace for next school year.
New Software:
Frog Tummy Lottery
Frog Tummy Inbox
Frog Tummy Attendance
Frog Tummy Payments
Frog Tummy CarPool
Impact Suites
Lexia
MOTION: A motion by Preston Griffin and a second by Michelle Bennett to approve the purchase of Frog Tummy, Impact Suites, and Lexia for the 2025-26 school year. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
Review and Approve curriculum purchases for the 2025-26 school year
The Board reviewed and discussed the current curriculum and a purchase of new curriculum if the cost exceeds $5,000:
EM Squared (Math)
Bridge to Writing
Bridge to Reading
MOTION: A motion by Michelle Bennett and a second by Preston Griffin to approve purchase of new curriculum (EM Squared (Math), Bridge to Writing, and Bridge to Reading) for the 2025-26 school year. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
ACTION:
Accelerated program to be discussed next meeting
Vote to appoint and authorize an administrator to sign closing documents for the bank loan for the expansion
Bank loan is targeted to be closed next week.
MOTION: A motion by Carina Moss and a second by Michelle Bennett to authorize Stephanie Colson to sign the closing documents for the bank loan for the expansion project. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
Update on School Expansion
Stephanie Colson will provide updates to the Board when the loan closes and when construction will begin.
ACTION:
Keep on Agenda for monthly updates.
School Safety Update
The Director reported on the School Safety plan. Funds have been allocated in the budget for next year and upgrades to systems will be a multi-year process.
Training and safety drills
drills once a month
Motion to Enter Into Closed Session for the Purchase, Exchange, or Lease of Property; Pending or Reasonably Imminent Litigation; the Character, Professional Competence, or the Physical or Mental Health of an Individual; or the Deployment of Security or Security Personnel, Devices, or Systems
Motion by Preston and second by Amy Harrison to enter into closed session. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
New Business
Next Meeting: 8/18/25 at 6:30PM at the Ranches Academy
ACTION:
The Board to discuss Transportation.
Adjourn
Meeting was adjourned at 8:58PM
A motion by Michelle Bennett and a second by Amy Harrison to adjourn. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Carina Moss
Amy Harrison
Preston Griffin
AGAINST:
None
ABSENT:
Claire Anderson
Notice of Special Accommodations (ADA)
NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kammi Pyles at 801-400-3932.