General Information

Government Type

Municipality

Entity

St. George

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

Public Hearing - Enterprise Fund Transfers

Notice Subject(s)

Budgeting

Notice Type(s)

Notice, Hearing

Event Start Date & Time

June 20, 2024 05:00 PM

Description/Agenda

1 | P a g e Notice of Public Hearing Purpose: The City of St. George, Utah will hold public hearings to review and take public comment regarding the proposed fiscal year 2024-2025 budget and transfers from Enterprise (Business-type) Funds to Other Funds. Public Hearing: Thursday, June 20, 2024 at 5:00 pm. St. George City Hall, 175 E 200 N, St. George, UT 84770 Background: The City of St. George General Fund provides administrative and overhead services to the enterprise (business-type) funds. These services include utility billing, payment collection and customer service functions, as well as indirect costs for human resources, legal, technology, fleet maintenance and other administrative services. The City calculates the estimated costs to provide these services to the enterprise funds; and each enterprise fund transfers their proportionate share of the costs to the General Fund. If these functions were not provided by the General Fund, the enterprise funds would need to hire additional employees and pay the direct personnel, materials and supplies, and equipment costs and/or hire consultants and pay their fees. City Management believes the amount transferred to the General Fund is less than the value of the services received and/or the amount which would be billed by a third party. The enterprise funds also participate in capital projects and equipment purchases with other funds. The total project costs are expensed in the other funds and each enterprise fund transfers their proportionate share of the costs. Combining with the other funds, the City is saving costs by combining like projects with the different funds. For fiscal year 2024-2025, the transfers are budgeted as follows: Fund Transfers for Administrative and Overhead Transfer of Costs Not Associated to the Enterprise Fund Transfer for Capital Projects* Percent of Enterprise Fund's Expenditure Budget Electric Fund $2,650,000 $ 0 $1,695,512 5.4% Water Fund $2,250,000 $ 0 $93,273 4.1% Wastewater Collection $ 262,000 $ 0 $9,096 4.9% Regional Wastewater Treatment $ 945,000 $ 0 $40,899 4.1% Refuse Collection $ 450,000 $ 0 $ 0 5.0% Drainage Fund $ 80,000 $ 0 $6,947,660 98.9% Total to the General Fund $6,637,000 $ 0 $1,285,660 Total to Other Funds $7,500,780 *Specific capital projects information is listed on page 2 of this notice. 2 | P a g e Transfers for specific capital projects from an enterprise fund in fiscal year 2024-2025 are budgeted as follows: Specific Capital Project Enterprise Fund Fund Receiving Transfer Budgeted Transfer New City Hall contribution to fund share of the facility that will support utility customers and operations Energy Fund General Capital Project Fund $1,695,512 New City Hall contribution to fund share of the facility that will support utility customers and operations Water Fund General Capital Project Fund $93,273 New City Hall contribution to fund share of the facility that will support utility customers and operations Wastewater Fund General Capital Project Fund $9,096 New City Hall contribution to fund share of the facility that will support utility customers and operations Wastewater Treatment Fund General Capital Project Fund $40,899 Replacement sweeper truck, VacCon truck and new track hoe with fecon head for Stormwater Maintenance Program to comply with the Clean Water Act Drainage Fund General Fund $1,285,660 Virgin River Right of Way Acquisition Drainage Fund Public Works Capital Projects Fund $62,000 Fort Pierce Wash Maintenance Drainage Fund Public Works Capital Projects Fund $200,000 Large Storm Drainpipe Improvements Drainage Fund Public Works Capital Projects Fund $2,000,000 Red Hills Sediment & Virgin River Streambank Project Drainage Fund Public Works Capital Projects Fund $1,300,000 Foremaster Culvert Project Drainage Fund Public Works Capital Projects Fund $2,100,000 Total Transfers for Capital Projects $8,786,440 For questions or comments regarding this public notice, please contact the following individuals at 435-627-4000. Trevor A. Coombs, Administrative Services Director Tiffany M. LaJoice, Finance Manager Robert Myers, Budget & Financial Planning Director Administrative Services Director 65% 152,687 Financial Reports, Tyler/Incode System Mgt., Dept. Personnel Oversight Finance Manager 65% 120,288 Financial Reports, Tyler/Incode System Mgt., Bonds Mgt, etc. City Treasurer 90% 136,130 Supervises Billing, Collections, CSR's, Cashiers, Tyler/Incode, Paymentus Asst. Finance Manager 65% 89,915 A/R Invoicing, A/P Oversight, Financial Reports and Bank Recon. Budget & Financial Planning Director 35% 78,219 Budgeting, Bonding, Financial Reports, Other Financial Analysis Assistant Budget Manager 35% 50,124 Budgeting, Bonding, Financial Reports, Other Financial Analysis City Manager 35% 112,256 Budgeting, Long-term Financial Planning, Policy Review, Advisor Purchasing Manager 60% 60,597 Procurement, Bidding, Contract Services, Vendor Relations Purchasing Specialist (2 FT) 60% 89,431 Procurement, Invoice Processing, Vendor Relations Accounts Payable Tech 60% 52,867 Invoice Processing, Payment and Coding of Vendor Invoices Customer Service Rep (7 FT + 4 PT) 95% 601,833 Utility Applications/Disconnects, Receipting/Collect, Cust. Bill Questions Collections Officers (2 FT) 100% 158,746 Collects Delinquent Utility Accts., Payment Arrangements, Coll. Agency Public Works Director 15% 36,763 Oversight of Utility Drainage and Stormwater City Engineer 25% 55,592 Coordinates Public Utility Infrastructure within the Public Works Dept. Community Development Director 15% 28,229 Development Serv. Oversight, Bldg. Permits, JUC, Liaison w/Developers Operations Director 25% 64,272 Oversight of Technology Services, Facilities Services, and Fleet IS Techs (2 FT + 1 PT) 65% 147,850 System Oversight/Monitoring/Security, Support to Finance/Util. GIS Administrator (1 FT + 1 PT) 35% 55,136 Mapping and GIS Support, Assists Enterprise Staff with GIS Assist Ops Director, Customer Support Mgr, Jr Admin. 40% 183,721 Oversight of Tech. Services, Tyler Tech/Incode Utility Software Support Database Admin. III and Systems Engineer 50% 141,592 City Network/Data Security for Enterprise Funds, Finance, Utilities Data Webmaster, Web Programmer, Communications Director 35% 152,103 Website, Support to Finance/Util., Online Forms, PIO and Marketing Engineer Associate & Administrative Professional (JUC) 50% 98,593 Representation and Coordination at Joint Utility Commission Meetings Parks Maintenance Worker Level II (Avg $ of 1 FT) 100% 72,075 Maintains Grounds at W&P Buildings, City Hall for Utility Customers Mayor & City Council 30% 248,818 Total Dept. Budget Administrative Services/Finance 95% 534,368 Materials & Supplies & Capital (Salaries & Benefits are Directly Allocated) Budget Office 30% 19,006 Materials & Supplies & Capital (Salaries & Benefits are Directly Allocated) Legal Services 30% 683,706 Total Dept. Budget Fleet 40% 837,730 Total Dept. Budget Human Resources 22% 225,257 Total Dept. Budget Development Services 30% 714,946 Total Dept. Budget (Does Not include Salaries & Benefits Directly Allocated) Facilities Services (Maint. W&P, Diesel Plant, WWTP, City Offices) 15% 335,805 Total Dept. Budget (Does Not include Salaries & Benefits Directly Allocated) Technology Services 50% 412,443 Materials & Supplies & Capital Parks Maint. (Grounds Maint. for W&P, City Offices) 10% 229,204 Materials & Supplies & Equipment Budget BUDGETED TRANSFERS FROM: DEPT. REQUESTED BUDGET AMOUNT CITY MANAGER RECOMMENDED BUDGET AMOUNT Energy (Electric) Fund 2,550,000 2,650,000 Water Fund 2,150,000 2,250,000 Wastewater Collection 250,000 262,000 Regional Wastewater Treatment 900,000 945,000 Refuse Collection 400,000 450,000 Drainage Utility Fund(2) 80,000 80,000 TOTAL TRANSFERS TO GENERAL FUND FOR ADMIN. & OVERHEAD Difference (Underbilling) of Admin./OH and Transfers ($650,301) ($343,301) (1) Comments are provided as examples of administrative and overhead services provided but are not all-inclusive. (2) Does not include an additional $307,806 transfer allocated to only the Drainage Utility Fund for 4 full-time personnel for the Federal NPDES programs and $296,469 for (4) full-time personnel and $1,285,660 for a replacement mechanical sweeper, replacement VacCon truck and a new track hoe with fecon head for the storm drain inspection and cleaning programs. Indirect Personnel, Materials & Supplies, and Capital Outlays Provided: CITY OF ST. GEORGE ADMINISTRATIVE AND OVERHEAD SERVICES PROVIDED BY THE GENERAL FUND TO ENTERPRISE FUNDS Accounting of Allocations of Costs for Services Provided FISCAL YEAR 2024-2025 DESCRIPTION OF ADMIN./OVERHEAD PROVIDED % OF BUDGETED EXPENDITURES ALLOCATED ALLOCATED AMOUNT COMMENTS (1) Direct Personnel Services Provided: TOTAL SALARIES & BENEFITS DIRECTLY ALLOCATED $2,739,017 TOTAL SUPPORTING EXPENSES INDIRECTLY ALLOCATED $4,241,284 GRAND TOTAL COST OF ADMIN. & OVERHEAD SERVICES PROVIDED $6,980,301 5.0% 3.3% ADMIN. & OVERHEAD TRANSFERS AS A % OF ENTERPRISE FUND'S TOTAL EXPENDITURE BUDGET 3.9% 4.8% 4.0% 8.9% $6,330,000 $6,637,000 3.9%

Notice of Special Accommodations (ADA)

NA

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

175 East 200 North
St. George, UT 84770
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Contact Name

Christina Fernandez

Contact Email

christina.fernandez@sgcity.org

Contact Phone

(435)627-4003

Notice Posting Details

Notice Posted On

May 03, 2024 08:59 AM

Notice Last Edited On

May 03, 2024 08:59 AM

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